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Meeting Minutes (1-15-24)

                                        The Council of the Village of Woodsfield

                                                            January 15, 2024

The Council of the Village of Woodsfield met in Regular Session on January 15, 2024.

I.   Council Members take Oath of Office:

     Council members, Thomas Kirkland and Matt Schaber, elected to serve from January 1, 2024 to December 31, 2027 and Council members, Leann Harper and Tiffany Ramsay, elected to serve from January 1, 2024 to December 31, 2025 were sworn in by Mayor Carol Hehr. 

!I.  Roll Call:

      Present:  Council Members; Dale English, Tom Kirkland, Anthony McDaniel, Leann Harper, Tiffany Ramsay, Matt Schaber, Mayor Carol Hehr, Fiscal Officer Lori Cunard, Solicitor Ryan Regel, and Village Administrator Kevin Brooks.

II.   Pending Meeting Minutes Approval:

        Leann Harper made the motion to accept the December 29, 2023 meeting minutes.  Tiffany Ramsay second.  Motion passed 6-0. 

III.  Registered Visitors/Guest:

      None

IV.  Old Business:

     DORA – Solicitor Ryan Regel received the platt map which he forwarded to the Division of Liquor Control, and we are now waiting for a response.

     POLICE LEVY – Solicitor Ryan Regel received the final language from the Secretary of State.  He emailed it to all Council members.  Everyone on Council is ok with the language, Mayor Hehr can approve it by signature, and he will return it to the Board of Elections Office which should be the last step.

V.    Administrator Report:

     Village Administrator Kevin Brooks stated that he and Brian Harrigan, Water and Sewer Superintendent, have been reviewing the water and sewer tap fees.  The last time these fees were updated was in 2012.  He feels the fees are unreasonably low and it is written such that we can charge for materials and extra items.  Mr. Brooks is proposing the Village double the tap fees with all materials and installation to be included in the fee.  So for instance, the current tap fee for three quarter inch is $1,000.00 with a proposal to make it $2,000.00.  The current tap fee for one inch is $1,500.00 with a proposal to make it $3,000.00.  The proposals include all materials and installation.  The average rate around us is $1,800.00 not including installation so they don’t feel these proposals are out of line.  They propose doing the same with Sewer taps, which are currently $1,000.00 for residential and $2,000.00 for commercial making them $2,000.00 for residential and $4,000.00 for commercial including materials and installation.  Currently, Superintendent Brian Harrigan keeps a running total for the fees, materials, and installation when he does a tap, and it usually totals around $1,500.00 to $1,800.00 so that’s why they feel doubling it would be accurate and by charging a flat fee it would make it much easier for Harrigan to invoice.  Mr. Brooks would also like the amendment to state that one-half of the fee is due up front and the other half due at completion.   Mr. Brooks said Council can think on this and decide later, it does not have to be done this evening.  He said he will get with Solicitor Ryan Regel, it is part of the water and sewer regulations however, he feels it does fall within the confines for an Ordinance.  Council agreed to have Solicitor Ryan Regel put it in writing to have for the next Council meeting. 

     Kevin Brooks reported that due to the weather conditions, they started peak shaving at the Electric Department and will be peak shaving all week.  He said they have been having some maintenance issues with the diesel generators because they have not been run in a while and they are 60+ years old.  The biggest issue is that the parts are no longer available, so when we need something, it has to be fabricated but the generators are well past their run time.  We are going to look into a solar option, which we have looked at before, but it is not cost effective unless we have a battery backup because we do not get the sun enough to peak shave with the solar option.  Kevin Brooks said we can also retrofit 

diesel generators to natural gas but then we will still have 60+ year old units and he doesn’t think that is much of an option.  Mr. Brooks said he feels we will get into 2026 and probably 2027 with the diesel generators and then we will have to do something if we are going to peak shave.  Last year we saved our customers over $175,000.00 in transmission fees by peak shaving, that is the impact of peak shaving.  By running the generators when we think we are going to have a high load day we are reducing the amount of energy used by our customers on the open market.  Kevin Brooks feels the solar option may work for us because if we sign a 25 – 30 year agreement, our only obligation is to buy the energy that is generated.  The problem comes in where the provider or solar field owner is going to want to take the peak shaving savings.  We will have to be careful when signing an agreement because we want the savings to go to our customers not the provider.   Mr. Brooks still has the documents from the talks we had previously if anyone would like to look them over.  There were 3 different locations where we could put the solar field, one of which we own and the other two where we would have to enter into agreements with the landowners.  We would also have to have a battery back-up in times that we don’t have the sun.  We are in a situation where we peak shave not only in the winter months but also the summer months.  Council member Matt Schaber asked how big a field we are looking at with the solar panels.  Kevin Brooks stated he believes 100 megawatts, but he is unsure of that.  Kevin Brooks said the one location is above the current substation and it was suggested to use trackers so the solar panels would move with the sun.  He stated that the property we own behind the Arbors is where we would like to put the solar field, but it is about 1.7 miles from the electric plant, and no one wanted to do that.  The third property is also closer to the substation but neither of the property owners of the 2 locations were ever contacted because discussions never made it that far. 

     Kevin Brooks said that last week they had a video meeting with Lexipol.  Lexipol is a professional regional training and policy agency.  They will provide us, for a price, with training, policy management, and policy updates.  Lexipol has a tremendous amount of leadership training.  Mr. Brooks said that our training tends to be on safety and very job specific but sometimes things that are very relevant slip through the cracks.   He has talked to the department heads about it and there appears to be interest because we have given them leadership roles but no leadership training.  Mr. Brooks also talked to Chief Jones about it because Lexipol was started by former Police Officers. Chief Jones is very familiar with Lexipol and has used some of the policies that are Police Department specific for department policies.  Everything is internet based so we would set a day and time for everyone to gather for training.   Mr. Brooks thinks it is something that would be very beneficial, and it can be done without sending anyone out of town for training.  He said he is not expecting an answer tonight just explaining why the interest.  He feels it is a cost-effective way to get training that we cannot offer, and it is something for Council to think about.  Mr. Brooks said Council is welcome to call and talk with the contact person at Lexipol for more information.   He said we can design our own training schedule and sessions based on what we purchase from the Lexipol portal.  Leann Harper asked if this training covers all departments and if they have a one-time setup cost for the policy manual.  Kevin Brooks said it will cover all departments and he believes the current policy manual is not a bad document, but he knows there are some updates that need to be made.   He said the cost would include a review and then update anything needing updated.   Leann Harper also asked if the cost would be split amongst all departments since it affects all departments and Mr. Brooks said it would be based on what departments participate and how many participate.  If we do this, the training would be a requirement and the employee would have to sign off on completing the training within 24 hours.  Mayor Hehr stated that she thinks the training should all be done here at the office. 

     Kevin Brooks said that Andy Copley, Street Department Supervisor, usually keeps an eye on the weather and the need to start snow plowing. However, we rely on the Police Department to initiate the calls since they are out and on the roads. 

     Kevin Brooks requested Executive Session at the end of the meeting regarding Personnel with no action to be taken. 

     Mr. Brooks said that Mark Haralson, Water Department, is retiring by the end of January.  Wyatt Goodrich was hired as a temporary employee for the Water Department and worked through December 31, 2023.  We would like to hire Mr. Goodrich back to take the place of Mr. Haralson once he retires.  We would like to do away with the weekends at the Water Plant but until we have a good internet

source it cannot be done.  MCTV is expanding and will be extending internet to the Water Plant but until that is done someone will have to be at the Water Plant on the weekends. 

VI.   Fiscal Officer Report:

     Fiscal Officer Lori Cunard reported that the audit report has now been released.  We received 3 stars out of 4 for the audit, which is a significant achievement.  

VII.  Committee Chair/Council Reports:

      Dale English – Dale English asked Kreg Robison, MC Beacon, what he has against the Village.  He stated that during Christmas there was nothing in the Beacon regarding the Village but yet the county tree lighting and parade was put on the front page of the paper.  Also, the tree lighting and activities at Modern Hardware were put on the front page of the paper but the Village had a tree lighting and the Monroe Central band played, there were activities for the kids, and it was a very nice evening but not a thing was mentioned in the paper about it.  Kreg Robison said it is impossible for them to be everywhere because there are only 2 of them.  Dale English said they took the time to acknowledge the Christmas tree lightings and activities done elsewhere in the County but never any mentions of the Village’s tree lighting and activities.  Mayor Hehr suggested the meeting move on and Dale English and Kreg Robison could have a discussion afterwards. 

      Tom Kirkland – Nothing to report.

     Anthony McDaniel – Anthony McDaniel asked for Executive Session at the end of the meeting regarding Personnel with possible action to be taken. 

     Leann Harper – Nothing to report.

     Tiffany Ramsay – Nothing to report. 

     Matt Schaber – Matt Schaber reported that the artwork for the control boxes done by Monroe Central Art Class is completed, and he has been in contact with MACO.  Matt Schaber said that MACO will charge for one color and will donate multiple color price.  The price for one box will be approximately $500.00 and will take a couple of weeks to complete.  Mayor Hehr asked if all the art will be on one box, Matt Schaber stated that since there are 5 drawings, they would be switched out every so often.  

VIII:  Solicitor’s Report:

      Nothing more to report.

IX:   Mayor’s Report:

     Mayor Hehr gave everyone a copy of the committees.  She said if anyone has a problem with the committee she has put them on to let her know and maybe she can change it.

     Mayor Hehr asked for a motion to approve the payment of bills.  Leann Harper made the motion.  Tiffany Ramsay second.  Motion passed 6-0.

     Mayor Hehr asked for a motion to approve the Mayor’s Court report, mid-January 2024.   Dale English made the motion.  Matt Schaber second.  Motion passed 6-0.

 X.  Un-registered Visitors:

     None

     Mayor Hehr asked for a motion to go into Executive Session regarding Personnel/Employment.   Anthony McDaniel made the motion.  Tom Kirkland second.  Motion passed 6-0.  Executive Session entered at 6:15 p.m. 

     Mayor Hehr asked for a motion to go back into Regular Session.  Leann Harper made the motion.  Dale English second.  Motion passed 6-0.  Regular Session entered at 6:28 p.m.

XII. Adjourn:

     The Mayor asked for a motion to adjourn the meeting.  Matt Schabert made the motion.  Leann Harper second.  Motion passed 6-0.  The meeting was adjourned at 6:30 p.m.

ATTEST:

___________________________                                                 ____________________________

 Carol Hehr, Mayor                                                                                  Lori Cunard, Fiscal Officer                                                                                      

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Meeting Minutes (12-29-23)

                                        The Council of the Village of Woodsfield

                                                           December 29, 2023

The Council of the Village of Woodsfield met in Regular Session on December 29, 2023.   

I.  Roll Call:

      Present:  Council Members; Dale English, Tom Kirkland, Leann Harper, Tiffany Ramsay, Matt Schaber, Mayor Carol Hehr, Fiscal Officer Lori Cunard, Solicitor Ryan Regel, and Village Administrator Kevin Brooks.

     Absent:  Council member Anthony McDaniel.

II.   Pending Meeting Minutes Approval:

        Leann Harper made the motion to accept the December 4, 2023 meeting minutes with corrections.  Matt Schaber second.  Anthony McDaniel – absent.    Motion passed 5-0. 

III.  Registered Visitors/Guest:

     None

IV.  Old Business:

     DORA – Solicitor Ryan Regel just received the platt map which is required by the Division of Liquor Control.  He has forwarded it on, and they have everything they need, so the DORA application is now under control of the Division of Liquor Control but it can be a slow process.

     POLICE LEVY – Solicitor Ryan Regel has talked to Mollie, Board of Elections Office, the Secretary of State has everything they need we are just waiting for the Levy for final review.

V.    Administrator Report:

     Village Administrator Kevin Brooks stated that the AMP Agreement Ordinance is in Council packets.  He has mixed emotions about whether to extend the line of credit for 3 more years or pay it off.  We did budget to pay off the line of credit, but he is concerned of any possibility of a catastrophic event.  Mr. Brooks also said we have not had a cost-of-service study in 7 years, he does not feel we need to raise rates, but he feels we should have the study done since it has been so long.  The Ordinance is only to extend the line of credit for 3 months so that the cost-of-service study can be completed, and AMP will not approve an extension on the line of credit until the Official Audit is released.  Mr. Brooks said the AMP board would probably act on the extension in April.  This line of credit is for the substation fire in 2016 and the substation not being insured.  The substation is now insured and when there was a fire in 2019 it was insured.  Dale English questioned not having insurance on the substation in 2016, Tom Kirkland also questioned it.  They said there was insurance, but the claim was denied.  Leann Harper asked if we pay off the line of credit and if a catastrophic event happens, can we get another line of credit.  Mr. Brooks replied we would absolutely be able to do that, we are in good standing with AMP.  He said it is up to Council on whether to retire this debt, but to remember, we still have multi-millions of dollars in water/sewer debt, debt for the street garage and a dump truck.  Paying it off will put a dent in our long-term debt but it does not fix our long-term debt problem.   Mayor Carol Hehr asked Council what they would like to do with the line of credit.  Leann Harper said she would like to have it paid off since it was budgeted for and if something happens, we can borrow the money again, but we will be saving money on the interest in the meantime.   Mayor Carol Hehr asked for a motion to pay off the line of credit with AMP.  Tom Kirkland made the motion.  Leann Harper second.  Anthony McDaniel – absent.  Motion passed 5-0.  Mr. Brooks said that Ordinance # 16-2023 and Resolution #2023-15 will need to be removed from packets since Council voted to pay off the AMP line of credit. 

     Kevin Brooks asked for Executive Session at the end of the meeting regarding Personnel/Employment. 

     Mr. Brooks said the Christmas decorations that weren’t working were repaired. 

     Kevin Brooks also said there is no reason to have a Council meeting on January 3rd because we will have no business, it is all being taken care of this evening.  He is suggesting we wait and have the next meeting on January 15th and Council agreed.  

VI.   Fiscal Officer Report:

     Fiscal Officer Lori Cunard reported the Muni-billing training went well.  She gave Council a report from the Muni-billing system for the utilities usage for the month of November.  Lori Cunard said that Muni-billing was able to help with a couple of items that needed upgraded also.

VII.  Committee Chair/Council Reports:

      Dale English – Nothing to report.

      Tom Kirkland – Nothing to report.

     Anthony McDaniel – Absent.

     Leann Harper – Nothing to report.

     Tiffany Ramsay – Nothing to report. 

     Matt Schaber – Nothing to report.

VIII:  Solicitor’s Report:

      Solicitor Ryan Regel said that Village Administrator Kevin Brooks signed the contract with ABM to get started.

      Solicitor Regel stated that he has an update regarding the lot next door but would like to go into Executive Session to discuss it.

      Solicitor Regel said he emailed everyone the Village Tax Ordinance that needed updated due to House Bill 33 that was passed by the governor in July.   RITA had provided the language that was needed for the updated sections of the Ordinance. 

      Solicitor Ryan Regel said that his one-year contract with the Village is up.  He said he will stay on as Solicitor and nothing in his contract will change if Council wants to renew with him for another year.  Mayor Carol Hehr asked for a motion to renew the contract with Ryan Regel as Village Solicitor for one year beginning January 1, 2024.  Leann Harper made the motion.  Tom Kirkland second.  Anthony McDaniel – absent.  Motion passed 5-0.  Kevin Brooks and Council thanked Ryan Regel for everything he has done for the Village. 

IX:   Mayor’s Report:

       Mayor Hehr asked for a motion to approve the payment of bills.  Dale English made the motion.  Matt Schaber second. Anthony McDaniel – absent.  Motion passed 5-0.

       Mayor Hehr asked for a motion to approve the Mayor’s Court report, December 2023.   Tiffany Ramsay made the motion.  Dale English second.  Anthony McDaniel- absent.  Motion passed 5-0.

     Mayor Hehr asked for a motion to approve the Income Tax Report, December 2023.   Tom Kirkland made the motion.  Leann Harper second.  Anthony McDaniel – absent.  Motion passed 5-0.   

     Mayor Hehr asked for a motion to approve Ordinance #17-2023, An Ordinance Amending the Income Tax Rules and Regulations, as Adopted by Ordinance #1271-2019 of the Village of Woodsfield, Ohio and Declaring an Emergency.  Tom Kirkland made the motion.  Dale English second.  Anthony McDaniel – absent.  Leann Harper – yes, Tiffany Ramsay – yes, Matt Schaber – yes.  Motion passed 5-0. 

     Mayor Hehr asked for a motion to suspend the rules and pass Ordinance #17-2023 by its second reading, declaring an emergency.  Leann Harper made the motion.  Tiffany Ramsay second.  Anthony McDaniel – absent.  Dale English – yes.  Tom Kirkland – yes, Matt Schaber – yes.  Motion passed 5-0.

     Mayor Hehr asked for a motion to suspend the rules and pass Ordinance #17-2023 by its third reading, declaring an emergency, and adopt.  Matt Schaber made the motion.  Tiffany Schaber second.  Anthony McDaniel – absent.  Dale English – yes, Tom Kirkland – yes, Leann Harper – yes.  Motion passed 5-0.  Ordinance #17-2023 adopted.

     Mayor Hehr reported that she had attended a reception for the Foundation for Appalachian Ohio.  She said we did receive the $2,500.00 grant for the Walking trail.  This is start up money for the Story trail that she will be working on next year.    

     Mayor Hehr said the Christmas Luncheon was very nice and she thanked the Fiscal Office, Lori Cunard and Brenda Mauck, for organizing the luncheon. 

      Mayor Hehr said she wrote a letter to Village residents that is included in with the utility bills.  She gave each Council member a copy of the letter.  She said she is a big person for communication so she will be doing this a couple of times each year to keep residents informed of what’s going on in the Village. 

 X.  Un-registered Visitors:

     None

     Mayor Hehr asked for a motion to go into Executive Session regarding Personnel/Employment and sale of property.   Leann Harper made the motion.  Tiffany Ramsay second.  Anthony McDaniel – absent.  Motion passed 5-0.  Executive Session entered at 6:00 p.m. 

     Mayor Hehr asked for a motion to go back into Regular Session.  Dale English made the motion.  Matt Schaber second.  Anthony McDaniel – absent.  Motion passed 5-0.  Regular Session entered at 6:18 p.m.

XII. Adjourn:

     The Mayor asked for a motion to adjourn the meeting.  Leann Harper made the motion.  Dale English second.  Anthony McDaniel – absent.  Motion passed 5-0.  The meeting was adjourned at 6:20 p.m.

ATTEST:

___________________________                                                 ____________________________

 Carol Hehr, Mayor                                                                                  Lori Cunard, Fiscal Officer                                                                                      

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Meeting Minutes (12-4-23)

                                        The Council of the Village of Woodsfield

                                                           December 4, 2023

The Council of the Village of Woodsfield met in Regular Session on December 4, 2023.   

I.  Roll Call:

      Present:  Council Members; Dale English, Tom Kirkland, Leann Harper, Tiffany Ramsay, Mayor Carol Hehr, Fiscal Officer Lori Cunard, and Village Administrator Kevin Brooks.

     Absent:  Council members Anthony McDaniel and Matt Schaber and Solicitor Ryan Regel.

II.   Pending Meeting Minutes Approval:

        Leann Harper made the motion to accept the November 20, 2023 meeting minutes.  Tiffany Ramsay second.  Anthony McDaniel and Matt Schaber – absent.    Motion passed 4-0. 

III.  Registered Visitors/Guest:

     None

IV.  Old Business:

     DORA – Nothing new to report.

     POLICE LEVY – Nothing new to report.

V.    Administrator Report:

     Village Administrator Kevin Brooks said that on Monday, December 18th there is really no need for a Council meeting.  Mr. Brooks is suggesting the meeting be changed to Thursday, December 28th to approve any year-end bills.  Council agreed to change the next meeting date to Thursday, December 28th at 5:30 p.m. 

     Kevin Brooks updated Council on the Street Lighting Grant for energy efficient lighting that was talked about at the last Council meeting.  The Village did not qualify.  Part of the issue was that we needed a Village wide energy audit that is less than 3 years old, and we do not have that, and we could not get the audit done in the 2-week time frame needed to apply for the grant.   Kevin Brooks said that we will look into getting an energy audit done so if this grant is done annually, we can apply at another time.  He said the energy audit is not expensive to do but it is time consuming. 

     The Christmas Luncheon is Thursday, December 14th, at the Woodsfield Diner next door at 2:00 p.m.

     Kevin Brooks said that Leann Harper reported a couple of streetlights out.  He asked Chief Jones to have the Officers to document streetlights that they see are out when they are patrolling and report them so the Electric Department will know. 

     Kevin Brooks asked Council to take a look at the Fund Status Report, the General Fund has hit the $600,000 milestone mark.  This is a milestone that had been talked about for a long time and extremely significant. 

     Kevin Brooks reminded Council that due to the Holiday’s the City Building will be closed December 25th and 26th and January 1st and 2nd

VI.   Fiscal Officer Report:

     Fiscal Officer Lori Cunard reported that the Fiscal Office will be closing at noon on December 6th and will be closed on December 7th for year-end training in Columbus. 

     Lori Cunard asked Council for permission to have Muni-billing do training for the Utility office and the Fiscal Office.  The training will consist of three 1-hour sessions with a cost of $900.00.  Kevin Brooks said that not everyone was trained the first time and now we have new personnel so he feels it would be very beneficial to have everyone trained to know the capabilities of the software.  He stated that this would make it easier to be audited as well.  Dale English made a motion for the Utility Office and Fiscal Office to have three 1-hour training sessions with Muni-billing at a cost of $900.00.  Tom Kirkland second.  Anthony McDaniel and Matt Schaber – absent.  Motion passed 4-0. 

VII.  Committee Chair/Council Reports:

      Dale English – Dale English said the tree lighting on Saturday evening was very nice.  Kevin Brooks said the leftover gift bags that were provided by Antero were taken to the Care Center by the P. D.  to be distributed. 

    Tom Kirkland – Nothing to report.

     Anthony McDaniel – Absent.

     Leann Harper – Nothing to report.

     Tiffany Ramsay – Tiffany Ramsay reported on the tree lighting that was held on Saturday evening.  She said it turned out very nice.  The Monroe Central Marching Band played, Kami Martin sang and some folks from St. Paul’s Church sang Christmas carols.  Bill Frank read a poem from the Dorothy Ricer collection, there was face painting by Becky Baldwin, and hot chocolate and a craft provided by the Community Strong Committee, and Brent and Lynn Dick provided pizza.  There was also an appearance by Santa.

     Matt Schaber – Absent

VIII:  Solicitor’s Report:

       None

IX:   Mayor’s Report:

     Mayor Hehr would like to thank Lewis Hill, Superintendent of the Electric Department, and the rest of the guys in the department for putting up the lights and Christmas decorations in the Village and for the tree lighting.  She also would like to thank Brian Harrigan, Superintendent of the Water/Sewer Department, and the Street Department for all their help setting up and testing the lights for the tree lighting.   She said she thinks the residents appreciate the decorations in town and they enjoyed the evening on Saturday.  Kevin Brooks agreed that the decorations downtown look very nice. 

      Mayor Hehr asked for a motion to approve the payment of bills.  Leann Harper made the motion.  Tiffany Ramsay second. Anthony McDaniel and Matt Schaber – absent.  Motion passed 4-0.

       Mayor Hehr asked for a motion to approve the Mayor’s Court report, November 2023.   Dale English made the motion.  Tom Kirkland second.  Anthony McDaniel and Matt Schaber – absent.  Motion passed 4-0. 

     Mayor Hehr asked for a motion to approve the Income Tax Report, November 2023.   Tiffany Ramsay made the motion.  Dale English second.  Anthony McDaniel and Matt Schaber – absent.  Motion passed 4-0.   Kevin Brooks said collections did very well, we are about $60,000.00 ahead of last year in Income Tax collections.   Mr. Brooks said this is partly why we are doing so well in the General Fund.  He credits most of that to RITA however, he believes collections will fall back next year because we will not have the construction projects in town next year like we did this year. 

 X.  Un-registered Visitors:

     None

XII. Adjourn:

     The Mayor asked for a motion to adjourn the meeting.  Leann Harper made the motion.  Tiffany Ramsay second.  Anthony McDaniel and Matt Schaber – absent.  Motion passed 4-0.  The meeting was adjourned at 5:43 p.m.

ATTEST:

___________________________                                                 ____________________________

 Carol Hehr, Mayor                                                                                  Lori Cunard, Fiscal Officer                                                                                      

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Meeting Minutes (11-20-23)

                                        The Council of the Village of Woodsfield

                                                           November 20, 2023

The Council of the Village of Woodsfield met in Regular Session on November 20, 2023.   

I.  Roll Call:

      Present:  Council Members; Dale English, Tom Kirkland, Leann Harper, Tiffany Ramsay, Matt Schaber, Mayor Carol Hehr, Fiscal Officer Lori Cunard, Solicitor Ryan Regel, and Village Administrator Kevin Brooks.

     Absent:  Council member Anthony McDaniel.

II.   Pending Meeting Minutes Approval:

        Tiffany Ramsay made the motion to accept the November 6, 2023 meeting minutes.  Dale English second.  Absent – Anthony McDaniel.    Motion passed 5-0. 

III.  Registered Visitors/Guest:

     None

IV.  Old Business:

     DORA – Solicitor Ryan Regel stated that he received an email from the Division of Commerce regarding the DORA application.  We are going to need a certified platt map of the DORA District.  Solicitor Ryan Regel has reached out to Mr. Beidenbach of Beidenbach Surveying to ask him if or how soon he would be able to do the platt map and what the cost would be.  Solicitor Regel said he would let Council know as soon as he finds out and this should be the last piece of information needed for the DORA application. 

     POLICE LEVY – Nothing new to report on the Police Levy.

V.    Administrator Report:

     Village Administrator Kevin Brooks said there is an Ordinance in Council packets for the update on the PJM Pool Agreement.  This is a maintenance agreement; we have negotiated a new Power Purchase Agreement.  Mr. Brooks asked that the Ordinance be passed as an emergency. 

     Mayor Hehr asked for a motion to pass Ordinance #15-2023, An Ordinance Authorizing the Execution of the 2023 PJM Power Pool Participant Schedule with American Municipal Power, Inc. (AMP), Declaring an Emergency.  Leann Harper made the motion.  Tiffany Ramsay second.  Dale English – yes, Tom Kirkland – yes, Matt Schaber – yes.  Anthony McDaniel – absent.  Motion passed 5-0.

     Mayor Hehr asked for a motion to suspend the rules and pass Ordinance #15-2023 by its second reading, Declaring it an Emergency.  Matt Schaber made the motion. Leann Harper second.  Dale English – yes, Tom Kirkland – yes, Tiffany Ramsay – yes.  Anthony McDaniel – absent.  Motion passed 5-0

     Mayor Hehr asked for a motion to suspend the rules and pass Ordinance #15-2023 by its third reading, Declaring it an Emergency.  Dale English made the motion.   Tom Kirkland second.  Leann Harper – yes, Tiffany Ramsay – yes, Matt Schaber – yes.  Motion passed 5-0.  Ordinance #15-2023 adopted.

     Kevin Brooks reported that all curb islands are energized and ready for Christmas decorations. 

     Mr. Brooks reported that Antero will not be attending the Christmas Tree lighting this year but will send gift bags for the kids and the Community Strong Committee will serve hot chocolate. 

VI.   Fiscal Officer Report:

     Fiscal Officer Lori Cunard has Ordinance #13-2023 and Ordinance #14-2023 to be passed by Council.  

     Fiscal Officer Lori Cunard has Resolution #2023-13 and Resolution #2023-14 to be passed by Council.

     Mayor Hehr asked for a motion to pass Ordinance #13-2023, An Ordinance Providing for Amending and Revising Specific Line-Items in the Appropriations of Expenditures for the Village of Woodsfield for the Calendar Year 2023 and Declaring an Emergency.  Leann Harper made the motion.  Tiffany Ramsay second.  Dale English – yes, Tom Kirkland – yes, Matt Schaber – yes.  Anthony McDaniel – absent.  Motion passed 5-0.

     Mayor Hehr asked for a motion to suspend the rules and pass Ordinance #13-2023 by its second reading, Declaring an Emergency.  Matt Schaber made the motion.  Leann Harper second.  Dale English

– yes,Tom Kirkland – yes, Tiffany Ramsay – yes.  Anthony McDaniel – absent.  Motion passed 5-0.                                                                 Mayor Hehr asked for a motion to suspend the rules and pass Ordinance #13-2023 by its third reading, declaring an emergency and adopt.  Dale English made the motion.  Tom Kirkland second.  Leann Harper – yes, Tiffany Ramsay – yes, Matt Schaber – yes, Anthony McDaniel – absent.   Motion passed 5-0.  Ordinance #13-2023 adopted. 

     Kevin Brooks asked Fiscal Officer Lori Cunard when to cut off spending so the year-end process can start.  Lori Cunard stated that December 15th would be the cut-off date. 

     Mayor Hehr asked for a motion to pass Ordinance #14-2023, An Ordinance to make Temporary Appropriations for the Current Expenses and Other Expenditures of the Village of Woodsfield, State of Ohio during the Fiscal Year Ending December 31, 2024, Declaring an Emergency.  Leann Harper made a motion.  Matt Schaber second.  Dale English – yes, Tom Kirkland – yes, Tiffany Ramsay – yes, Anthony McDaniel – absent.  Motion passed 5-0. 

     Mayor Hehr asked for a motion to pass Ordinance #14-2023 by its second reading, declaring an emergency.  Leann Harper made the motion.  Tiffany Ramsay second.  Dale English – yes, Tom Kirkland – yes, Matt Schaber – yes, Anthony McDaniel – absent.  Motion passed 5-0.

     Mayor Hehr asked for a motion to pass Ordinance #14-2023 by its third reading, declaring an emergency and adopt.  Dale English made the motion.  Tom Kirkland second.  Leann Harper – yes, Tiffany Ramsay – yes, Matt Schaber -yes, Anthony McDaniel – absent.  Motion passed 5-0.  Ordinance #14-2023 adopted.

     Mayor Hehr asked for a motion to pass Resolution #2023-13, A Resolution to give the Village Full-Time Employees, Part-Time Police Officers, the Mayor, and Village Council a Pay Increase and Declaring it an Emergency.  Dale English made the motion.  Matt Schaber second.  Anthony McDaniel – absent.  Tom Kirkland – abstain.  Motion passed 4-1-0. 

VII.  Committee Chair/Council Reports:

      Dale English – Nothing to report.

     Tom Kirkland – Nothing to report.

     Anthony McDaniel – Absent.

     Leann Harper – Nothing to report.

     Tiffany Ramsay – Tiffany Ramsay reported that Megan Kinzy, MC Chamber of Commerce, had approached her asking if the Village would be interested in participating in the Christmas Parade this year.  Kevin Brooks stated that he had talked to the Department Supervisors about it and since the parade is on a Sunday evening, they do not want to come into town to take part.  Tiffany Ramsay understood that Megan Kinzy was talking about Council, however, Mr. Brooks understood it was the departments.  Mayor Hehr said maybe next year because the parade is this Sunday evening, and it doesn’t give enough time to plan anything. 

     Matt Schaber – Matt Schaber reported that he received the artwork from Monroe Central School for the control boxes in the Village.  He received 4 paintings but is to receive 1 more.  Mayor Hehr asked if he is using all of the paintings or if they were to vote on them.  Matt Schaber said since there are only 5 paintings, they would use them all and trade them out since they are magnetic and can be easily changed.  Mayor Hehr asked when they would be put up.  Matt Schaber said he is waiting on the 5th one but when he gets it, he will take them to MACO and go from there. 

VIII:  Solicitor’s Report:

       Solicitor Ryan Regel requested an Executive Session at the end of the meeting regarding the purchase or sale of property. 

IX:   Mayor’s Report:

   Mayor Hehr asked for a motion to approve the payment of bills.  Leann Harper made the motion.  Tom Kirkland second. Anthony McDaniel – absent.  Motion passed 5-0.

       Mayor Hehr asked for a motion to approve the Mayor’s Court report, mid-November 2023.   Dale English made the motion.  Matt Schaber second.  Anthony McDaniel – absent.  Motion passed 5-0.  Mayor Hehr stated that she took the Mayor’s Court Training Class.

     Mayor Hehr asked for a motion to approve Resolution #2023-14, A Resolution to Contract with the Monroe County Commissioners, by Virtue of O.R.C., Section 307.15 to obtain and receive the services of the Monroe County Emergency Management Agency in Performing all Duties and Requirements of O.R.C., Section 5502.271.  Leann Harper made the motion.  Tom Kirkland second.  Anthony McDaniel – absent.  Motion passed 5-0. 

     Mayor Hehr reported that a NatureWorks grant has been approved to repair and paint the pool next spring.  With our match it will be around $10,000.00 for it to be done.  She has reached out to the gentleman who paints and left a message saying we would like to have it done before the end of May. 

     Mayor Hehr has applied for a local Appalachian grant for the start of the story trail at the Walking Trail.  She said we did receive the grant in the amount of $2,500.00. 

     Mayor Hehr said she and Mr. Brooks contacted Mike Carder with CT Consultants regarding the Brightening Ohio’s Communities Grant.   The grant will pay for energy efficient lighting in lower income communities.  Mr. Brooks said the grant is due in 3 weeks and we need to do an energy efficiency audit, so we are trying to get AMP to do the audit.  If the audit does not get done, then we will not be able to apply for the grant.  Mayor Hehr said there is no match for the grant, it is all free money.    

      Mayor Hehr said the Christmas Tree Lighting will be on December 2nd.  It will start at 5:00 p.m. with face painting and an ornament craft for the kids.  The Monroe Central Band will play, and Kami Martin will sing a couple songs.  There will be gift bags for the kids from Antero, the Community Strong Committee will be serving hot chocolate and some of the congregation of St. Paul’s will lead in Christmas Carol’s.  A poem from the Dorothy Ricer collection will be read by Bill Frank and Santa Claus will make his appearance. 

      Kevin Brooks said that the northern Village entrance marker has been damaged.  There have been beer bottles thrown through the sign and some other damage done to it, there are several holes in it.   A new sign has been ordered from MACO and when it is ready Andy Copley, Street Superintendent, is going to mount it on plywood to keep stuff from being thrown through it. 

     Kevin Brooks announced that the Christmas Luncheon will be held on December 14th @ 2:00 p.m.  at the Woodsfield Diner.  Mayor Hehr said that if anyone would like to donate a gift for the luncheon to see Lori Cunard, Fiscal officer.  Leann Harper asked if we would be doing the Reisbeck gift cards for employees.  Lori Cunard stated that it has not yet been discussed.  Kevin Brooks asked Council if they agreed to do the Reisbeck gift cards.  Council agreed to the purchase of $30 Reisbeck’s gift cards for employees.     

     Kevin Brooks also stated that the Village will be closed on December 25th and 26th for the Christmas holiday and January 1st and 2nd for the New Year’s holiday. 

     Kreg Robison, MC Beacon, asked why the Christmas activities are planned over different weekends and different days and why they couldn’t have been done together in one day or one weekend for the convenience of those attending.  Mayor Hehr stated that we will see how it goes this year, but she agreed, everyone planning activities needs to work together and coordinate.

 X.  Un-registered Visitors:

     None

     Mayor Hehr asked for a motion to go into Executive Session regarding purchase or sale of property.   Matt Schaber made the motion.  Tiffany Ramsay second.  Anthony McDaniel – absent.  Motion passed 5-0.  Executive Session entered at 6:04 p.m.

      Mayor Hehr asked for a motion to go back into Regular Session.  Dale English made the motion.  Tom Kirkland second.  Anthony McDaniel – absent.   Motion passed 5-0.  Regular Session entered at 6:17 p.m.

XII. Adjourn:

     The Mayor asked for a motion to adjourn the meeting.  Dale English made the motion.  Leann Harper second.  Anthony McDaniel – absent.  Motion passed 5-0.  The meeting was adjourned at 6:20 p.m.

ATTEST:

___________________________                                                 ____________________________

 Carol Hehr, Mayor                                                                                  Lori Cunard, Fiscal Officer                                                                                      

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Meeting Minutes (11-06-23)

                                        The Council of the Village of Woodsfield

                                                           November 6, 2023

The Council of the Village of Woodsfield met in Regular Session on November 6, 2023.   

I.  Roll Call:

      Present:  Council Members; Dale English, Tom Kirkland, Anthony McDaniel, Leann Harper, Tiffany Ramsay, Mayor Carol Hehr, Fiscal Officer Lori Cunard, Solicitor Ryan Regel and Village Administrator Kevin Brooks.

     Absent:  Council member Matt Schaber.

II.   Pending Meeting Minutes Approval:

        Dale English made the motion to accept the October 16, 2023 meeting minutes.  Anthony McDaniel second.  Absent – Matt Schaber.    Motion passed 5-0. 

III.  Registered Visitors/Guest:

       John Ferragonio, ABM Building & Energy Solutions – Mr. Ferragonio attended the Council meeting to introduce himself to Council.  He had previously met with Fiscal Officer Lori Cunard and Village Administrator Kevin Brooks and explained what the organization ABM Solutions does.   He went on to explain that ABM looks at design build/construction projects, whether that be new builds, add-ons or renovations.  They assess the infrastructure of public entities.  They work with school districts, counties, townships, and cities.  They look for opportunities to save villages, counties, townships money so they can redirect the funds to design/build projects.  The first step in the process is to do a preliminary engineering assessment, he sent the details to Mr. Brooks, this is at no cost to the Village.  Mr. Ferragonio stated that they want to see if they can add value to our Villages current infrastructure through the funding aspect and possibly make some improvements that will save the Village money. 

     Village Administrator Kevin Brooks spoke up and said that one of the reasons we talked with Mr. Ferragonio is because we want to keep our options open.  We are talking about a new building next door, and we would like to discuss other options for the existing building because we could do an expansion/renovation rather than build a new building and take the existing building down.   The assessment is at no cost and is a chance to open up some new ideas and possibilities.  Anthony McDaniel asked if ABM would also be evaluating the other buildings the Village owns.  Mr. Ferragonio stated that they would like to take a look at all the buildings the Village owns, and their hope is that in the future they would do a design build for the Village.  Mayor Hehr asked if they would have a ballpark figure of what it would cost to renovate the current building at their next meeting with him.   Mr. Ferragonio stated that they would not have a figure at that point but by going through all of the Village owned buildings they would be able to say that “X” amount of dollars can be re-allocated within our current budget to go towards the renovation of the building.  So, the figure they would come back with is an estimate of what they feel the Village can save to go towards the cost of a renovation.  The next step would be a master development agreement that would be brought in front of Council.   The development agreement will have a fee similar to an engineering/architect fee.  The fee would be for ABM to develop the drawings, and actually provide firm fixed pricing of the change orders that the Village can implement.  Mr. Ferragonio said ABM does not want to propose a development agreement unless they think there is a viable opportunity to do a project. 

     Mayor Hehr asked if ABM also looks at grant funding.  Mr. Ferragonio stated they do look at grant funding, but grants are not guaranteed.  They want to look for grants, but they also want to see if there is a project they can do for a Village without depending on a grant. 

     Council member Leann Harper asked what the timeframe is for the first step.  Mr. Ferragonio replied that from the time of tonight’s first meeting it typically takes 12 – 18 months to break ground on a building construction project.  He said they should be in a position to show Council something in the next few months and that is when we would start working on the master development agreement. 

     Kevin Brooks asked Council if they were comfortable with moving forward with the no cost agreement for the preliminary engineering study.  Leann Harper asked Mr. Brooks if he was comfortable with going forward and he stated that he believes it is a win-win for us.  He also said that by going forward we will have looked at all of our possibilities and done our due diligence, which is important before doing a multi-million-dollar project.  Mr. Brooks said that any plan we do for the existing building

has to include ADA upgrades and a stand-alone Police Department.  Leann Harper asked where ABM is located.  Mr. Ferragonio said there is an office in Pittsburgh, PA and an office in Columbus, OH.  He stated that they believe in local presence and local work so when they do projects, they work with local engineers, contractors and unions as long as they are qualified for the projects. 

     Kevin Brooks asked that if Council agreed to entering into a no cost agreement for the feasibility study/initial assessment he would like to have a motion.  Dale English made a motion to enter into a no cost agreement, a memorandum of understanding, with ABM Solutions for an initial assessment.  Tom Kirkland second.  Absent – Matt Schaber.  Motion passed 5-0. 

IV.  Old Business:

     DORA – Solicitor Ryan Regel stated that he hopes to have a response regarding our application within 2 weeks.

     POLICE LEVY – Solicitor Ryan Regel said he passed around to Council a copy of the Resolution for the next step for the Police Levy.  He stated that the figures are the same as the last time but just updated the language on the Levy.  Solicitor Regel said if Council all approves then it will be taken to the Board of Elections.  Mayor Hehr asked if everyone had a chance to look over the Resolution and if so, she asked for a motion to pass Resolution #2023-12, A Resolution Determining to Proceed with the Submission to the Electors of the Question of Levying a Tax in Excess of the Ten-Mill Limitation.   Anthony McDaniel made the motion.  Leann Harper second.  Absent – Matt Schaber.  Motion passed 5-0.    

V.    Administrator Report:

     Village Administrator Kevin Brooks asked for an Executive Session regarding Personnel Compensation and property acquisition at the end of the meeting.

VI.   Fiscal Officer Report:

     Fiscal Officer Lori Cunard has Ordinance #12-2023 to be passed by Council.  

     Mayor Hehr asked for a motion to pass Ordinance #12-2023, An Ordinance Providing for Amending and Revising Specific Line-Items in the Appropriations of Expenditures for the Village of Woodsfield for the Calendar Year 2023 and Declaring an Emergency.  Leann Harper made the motion.  Anthony McDaniel second.  Absent – Matt Schaber.  Dale English – yes, Tom Kirkland – yes, Tiffany Ramsay – yes.  Motion passed 5-0.

     Mayor Hehr asked for a motion to suspend the rules and pass Ordinance #12-2023 by its second reading, declaring an emergency.  Leann Harper made the motion.  Anthony McDaniel second.  Absent – Matt Schaber.  Dale English – yes,Tom Kirkland – yes, Tiffany Ramsay – yes.  Motion passed 5-0.

     Mayor Hehr asked for a motion to suspend the rules and pass Ordinance #12-2023 by its third reading, declaring an emergency and adopt.  Tom Kirkland made the motion.  Dale English second.  Absent – Matt Schaber.  Anthony McDaniel – yes, Leann Harper – yes, Tiffany Ramsay – yes.  Motion passed 5-0.  Ordinance #12-2023 adopted. 

VII.  Committee Chair/Council Reports:

      Dale English – Nothing to report.

     Tom Kirkland – Tom Kirkland requested an Executive Session regarding Personnel Compensation at the end of the meeting and asked that the Village Administrator be excused from the session.

     Anthony McDaniel – Nothing to report.

     Leann Harper – Leann Harper asked who she needed to talk to regarding a handicap parking space in front of the Pup n Sudz.  She said she had asked Andy Copley, Street Superintendent, and he said the buildings are not ADA compliant or handicap accessible, so it is not necessary to put in handicap parking, however, Leann was not sure she had understood this correctly.  Kevin Brooks spoke up to say that we have tried to accommodate the requests for handicap parking spaces but seems like when we do one, two more pop up.  He said that he talked to Andy Copley, Street Superintendent, and Andy Hughes

and they said if the building is not ADA compliant or accessible then why put a space in.  Mr. Brooks said he has also spoken to the owner of the business, and she has said she is thinking about relocating so then we would be putting in a handicap space but then maybe removing it when or if she relocates.  Mr. Brooks said he does not really care if we put one in but where do we draw the line for putting in handicap spaces.   Anthony McDaniel asked what would change if we were to put in a handicap space at that location.   Mr. Brooks said we would have a sign and markings posted for the one parking space.  Mayor Hehr suggested waiting to see if she moves her business.   Mr. Brooks also said that the parking on that side of the street is usually only limited to the mornings or later afternoon when The Red Head across the street is busy.   Council all agreed to leave the parking spaces as is and re-visit the issue in the spring if the business is still there. 

     Tiffany Ramsay – Tiffany Ramsay reported that the Halloween Parade was very successful, they had a lot of people.  She said that there are some things that need some tweaking, but she already has some ideas for next year.  Everyone was glad the parade was back. 

     Matt Schaber – Absent.

VIII:  Solicitor’s Report:

       Report was given earlier in the meeting, nothing more to report.

IX:   Mayor’s Report:

       Mayor Hehr asked for a motion to approve the payment of bills.  Tom Kirkland made the motion.  Leann Harper second. Absent – Matt Schaber.  Motion passed 6-0.

       Mayor Hehr asked for a motion to approve the Mayor’s Court report, October 2023.   Dale English made the motion.  Anthony McDaniel second.  Absent – Matt Schaber.  Motion passed 5-0.  Anthony McDaniel asked Mayor Hehr how Mayor’s Court is going, and she replied it is going well when we have Mayor’s Court.  She will be taking a 7-hr. virtual class on November 17th

     Mayor Hehr asked for a motion to approve the Income Tax Report, October 2023.   Anthony McDaniel made the motion.  Leann Harper second.   Absent – Matt Schaber.  Motion passed 5-0.

      Mayor Hehr reported that the OML Conference was attended 2 weeks ago.  She said many of the sessions were worthwhile and she thinks that all attended got something out of the sessions. 

 X.  Un-registered Visitors:

     Mike Carter, CT Consultants – Mr. Carter attended to update Council on the Appalachian Grant Program.  CT Consultants is representing the Village along with a couple of other agencies in applying for the funds.  Originally, we applied for $5.2 million but have since found out that the larger the project the better.   Mr. Brooks stated that we feel as though we have a downtown business district and also a western business district which would be Reisbeck’s, Dollar General, etc. but also the medical clinic and school.  We are receiving an ODOT grant for new walkways down toward Reisbeck’s so we are thinking about connectivity; we would like people to have easy walkability to the businesses at the western end of town.  We are looking at around $11 million now to build a walkway connecting the downtown business district and the western business district.  Mayor Hehr asked if they do a walkway if it will cross the entrance going to the school.  Mr. Brooks stated that some of it will depend on what ODOT chooses to do, we have not settled on a design as of yet.  Anthony McDaniel also suggested extending it to the Ohio Hills Clinic.  Mr. Carter said they have already planned on doing that, this will score the Village extra points in applying for the grant.  Mr. Carter also reported that tonight was the County Integrating meeting for the OPWC funds and originally Woodsfield had been selected second out of the 4 projects in the County, points wise.  After the meeting this evening, Woodsfield is now number 1, the project is for paving, these grant funds will give the Village $875,000 in paving funds for 2024.  Leann Harper asked if that total includes the $200,000 for the Village contribution, it is included in the total.  Mr. Carter reported there is another meeting in Marietta in December, after that meeting, we will see where we are.  Mayor Hehr asked if the Appalachian Grant is due in January, the grant is due in December.  Kevin Brooks said that by the end of January we will know if we have been approved or not. 

 Mayor Hehr asked for a motion to go into Executive Session regarding property acquisition and Personnel Compensation with Kevin Brooks and Lori Cunard to be excused, action to be taken.  Anthony McDaniel made the motion.  Leann Harper second.  Absent – Matt Schaber.  Motion passed 5-0.  Executive Session entered at 6:20 p.m.

      Mayor Hehr asked for a motion to go back into Regular Session.  Leann Harper made the motion.  Dale English second.  Absent – Matt Schaber.   Motion passed 5-0.  Regular Session entered at 7:25 p.m.

      Tom Kirkland stated that the Finance Committee recommended that all Full-time, salaried and hourly employees shall receive a pay increase starting January 1, 2024Tom Kirkland also said the Finance Committee made the recommendation that Council members receive an increase from $100.00/meeting to $150.00/meeting and the Mayor receive an increase from $12,000.00/yr. to $13,200.00/yr.  Mr. Kirkland stated that employees have not received a raise in 2 years and Council has not received a raise in over 10 years and they are trying to encourage residents to become more involved in the Community, especially younger people.  Dale English made the motion to increase wages for full-time salaried and hourly employees to begin January 1, 2024 and increase Mayor and Council compensation to begin January 1, 2024.   Anthony McDaniel second.  Tom Kirkland abstained.  Absent – Matt Schaber.  Motion passed 4-0. 

XII. Adjourn:

     The Mayor asked for a motion to adjourn the meeting.  Leann Harper made the motion.  Anthony McDaniel second.  Absent – Matt Schaber.  Motion passed 5-0.  The meeting was adjourned at 7:30 p.m.

ATTEST:

___________________________                                                 ____________________________

 Carol Hehr, Mayor                                                                                  Lori Cunard, Fiscal Officer                                                                                      

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Meeting Minutes (10-16-23)

                                        The Council of the Village of Woodsfield

                                                           October 16, 2023

The Council of the Village of Woodsfield met in Regular Session on October 16, 2023.   

I.  Roll Call:

      Present:  Council Members; Dale English, Tom Kirkland, Anthony McDaniel, Leann Harper, Tiffany Ramsay, Matt Schaber, Mayor Carol Hehr, Fiscal Officer Lori Cunard, Solicitor Ryan Regel and Village Administrator Kevin Brooks.

II.   Pending Meeting Minutes Approval:

        Anthony McDaniel made the motion to accept the October 2, 2023 meeting minutes.  Matt Schaber second.   Motion passed 6-0. 

III.  Registered Visitors/Guest:

       None

IV.  Old Business:

     DORA – Solicitor Ryan Regel stated that he needs signatures of the Mayor, Fiscal Officer, and President of Council to get the paperwork submitted and once submitted it will be a waiting game.                                                                                                            

     POLICE LEVY – Mayor Hehr stated that under old business she would like to talk about the Police Levy. 

She invited Chief Corey Jones to the Council meeting to answer any questions Council may have.  Mayor Hehr said that we need to pass the Necessity Resolution for the Levy tonight.  Anthony McDaniel asked if this Levy is the same as the last one, just some re-wording on the Levy.  Solicitor Ryan Regel stated that the numbers are the same on this Levy but there has been more clarity on the language to make sure residents understand that the funds will be used for Police expenditures only.  As it is worded now it states it will be used for Police protection and Police capital expenditures.  The word “Police” was added before the words “capital expenditures”.  Matt Schaber asked if “Police” could be added in the header of the Levy so that it specifically states, “Police Levy”.  Solicitor Ryan Regel said that on the ballot it will not have a header.  Village Administrator Kevin Brooks said the Levy would be assigned a number.  Solicitor Ryan Regel asked if Council was now happy with the language that is on the Levy.  Council agrees to the language, so Mayor Hehr asked for a motion to pass Resolution #2023-11, A Resolution Declaring the Necessity to Levy a Tax in Excess of the Ten-Mill Limitation.  Council said they did not have a copy of the Resolution in their Council Packet.  Solicitor Regel said he has a copy on his computer that he can circulate to Council but he wanted to make sure the language was agreed on before he sent a copy to everyone.  He stated that it specifies Police protection and Police capital expenditures and everything else is the same as the last time.  Mayor Hehr asked if anyone had any questions for Chief Jones or if there was anything he wanted to add.  Chief Jones stated that as he had said before he and the rest of the Police Department appreciate the opportunity, and he feels the Levy is crucial for the future of the Police Department.  Tiffany Ramsay made the motion.  Anthony McDaniel second.  Motion passed 6-0.

     Kevin Brooks stated that he had a talk with Kreg Robison, MC Beacon.  Mr. Robison had a good idea to advertise in the Business & Industry Guide.  Mr. Brooks suggested that Chief Jones put an ad in the guide that explains the function of the Police Department with a report of their number of calls and activity log.  Council agreed it would be a good idea.  Dale English made a motion for Chief Corey Jones to work with Kreg Robison, MC Beacon to do an informational ad for the Police Department to be published in the Business & Industry Guide.  Tom Kirkland second.  Motion passed 6-0. 

V.    Administrator Report:

     Village Administrator Kevin Brooks said he had updated Council on the situation at the Water Treatment Plant regarding the SCADA System.  Mr. Brooks met with Brian Harrigan and Tyler Spence today and just so Council knows the hard drive crashed and we did not have a backup or spare parts.  The SCADA rep was called and part of the reason they did not respond is that they are on the other side of Indianapolis, so it is a 6-hour drive for them to get here.  They did trouble shoot online and they were here on the second day of the issue.   There is a valve station on St. Rt. 800 that was put in 3 years ago, it

has never been used.  The purpose of the valve station is so we can share water back and forth with Switzer, if they had an emergency or we had an emergency we can open the valve and share water.  Since it had not been used no one knew how to use it so Brian Harrigan and Tyler Spence went out and figured out how to operate it.  The other issue that we had was that we have manual overrides at the Plant, but the valve was stuck, and we could not get it open when we had the issue.  Brian Harrigan and Gary Piatt went out and got the valve open, and the valve is now going to be exercised on a regular basis.  We are going to purchase an extra hard drive for the computer system and we may go as far as purchasing a backup computer for the Water Plant.  We still have around $34,000 of our COVID funds and have talked about a whole building generator for the Water Plant and also getting a hard line for internet through MCTV because service at the Plant is terrible.  But the main issue is that we want to make sure we have multiple people trained on operating the shared valve and all the fail safes at the plant for when another problem comes up. 

     Anthony McDaniel asked about fire hydrants around the Village.  Kevin Brooks said he and the Mayor just discussed the hydrants today.  He said that the Volunteer Fire Department has little to no resources and they don’t get paid to come out and flush hydrants.  Mr. Brooks feels it is the water/sewer department’s responsibility to flush the fire hydrants and we have the resources to do so.  He is going to talk with Brian Harrigan about it and his suggestion is to do a different quadrant of town each quarter, there are approximately 25 hydrants in each quad, and it would take probably 2 evenings to get it done.  Mr. Brooks said we have replaced a significant number of fire hydrants around town and have yet to implement a hydrant flush program and that is a problem. 

     Kevin Brooks asked for Executive Session regarding property acquisition and Personnel Compensation at the end of the meeting.

     Mr. Brooks asked Council to approve the purchase of Christmas decorations, up to $7,500.00, for the 4 curb islands and the 2 center islands in the downtown area.  The money will come from the Capital Projects fund.  He stated that the Electric Department has started to energize the curb islands this week.  Anthony McDaniel made a motion to approve the purchase of Christmas decorations, up to $7,500.00, for the center and curb islands downtown to come from the Capital Projects Fund.  Matt Schaber second.  Motion passed 6-0.

VI.   Fiscal Officer Report:

     Fiscal Officer Lori Cunard reminded Council that they approved the renewal of the health insurance with United Health at the last meeting.  She wants to know if there will be any changes to the employee contribution for the monthly premiums.  Kevin Brooks said he was planning on bringing this up in Executive, so he would like to defer this discussion to Executive Session.

     Lori Cunard said the September bank reconciliation is completed and she reminded everyone that the Fiscal Office along with the Mayor, Village Administrator, and a few Council members will be at the OML Conference in Columbus from Wednesday through Friday. 

VII.  Committee Chair/Council Reports:

      Dale English – Nothing to report.

     Tom Kirkland – Tom Kirkland would like to set up a Finance Committee before the next Council meeting to discuss employee compensation for the year 2024.  After some discussion, the meeting was scheduled for Monday, October 23rd @ 8:30 a.m.

     Anthony McDaniel – Nothing to report.

     Leann Harper – Nothing to report.

     Tiffany Ramsay – Nothing to report.

      Matt Schaber – Nothing to report.

VIII:  Solicitor’s Report:

       Nothing to report.

IX:   Mayor’s Report:

       Mayor Hehr asked for a motion to approve the payment of bills.  Dale English made the motion.  Leann Harper second. Motion passed 6-0.

       Mayor Hehr asked for a motion to approve the Mayor’s Court report, mid-October 2023.   Anthony McDaniel made the motion.  Tom Kirkland second.  Motion passed 6-0.

      Mayor Hehr reported that Andy Copley and Tim Lude are back to work after being off on sick leave and they are both doing well.  Kevin Brooks said that Andy Copley is scheduled for his first surgery on November 9th which is also the same day that Dan Haralson is scheduled for his second surgery and neither of them anticipate being off for the balance of the year.

      Mayor Hehr reported that the Community Strong Committee received a donation from the Eagles and the Brown Center had a steak dinner on Sunday where the Committee was asked to come down and sell raffle tickets and they were able to keep 50% of the money.  The Committee appreciates the donations.  The Fall Festival was held on Saturday, October 14th.  Despite the weather it was well attended, and they felt it was a success. 

      Mayor Hehr reported that Trick or Treat will be held on October 26th from 5:00 p.m. to 6:30 p.m.  At 7:00 p.m. in the downtown square will be the old-fashioned Halloween Parade led by the Monroe Central High School Band.   The Police Officers will judge the parade and the Fire Department gave a nice donation to get candy to do treat bags for the kids.  St. Paul’s Church will be there to do activities for the kids after the parade also. 

      Kreg Robison, MC Beacon asked how much the Police Levy is for and the total.  Solicitor Regel stated it is 3 mil for 5 years and $105 per $100,000 according to the Auditor’s appraised value.  If approved, it will be for the March 2024 election.

      Mr. Robison also questioned the curb islands and the landscaping.  Kevin Brooks stated that Ponzani’s is supposed to come back and re-do the landscaping because what they originally planted is not what the Village had wanted.  So, at no charge to the Village, they are coming back to re-do the curb islands.  The plants in the middle will be replaced with small shrubs but the plants on the outer edge of the islands will stay the same. 

 X.  Un-registered Visitors:

     None

      Mayor Hehr asked for a motion to go into Executive Session regarding property acquisition and Personnel Compensation.  Matt Schaber made the motion.  Anthony McDaniel second.  Motion passed 6-0.  Executive Session entered at 6:00 p.m.

      Mayor Hehr asked for a motion to go back into Regular Session.  Anthony McDaniel made the motion.  Matt Schaber second.  Motion passed 6-0. 

      Mayor Hehr asked for a motion that the Village will pay the 12% increase in health insurance premiums and there will be no change to employee contribution for the year 2024.  Dale English made the motion.  Tom Kirkland second.  Motion passed 6-0. 

XII. Adjourn:

     The Mayor asked for a motion to adjourn the meeting.  Leann Harper made the motion.  Tiffany Ramsay second. Motion passed 6-0.  The meeting was adjourned at 6:05 p.m.

ATTEST:

___________________________                                                 ____________________________

 Carol Hehr, Mayor                                                                                  Lori Cunard, Fiscal Officer                                                                                      

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Meeting Minutes (10-02-23)

The Council of the Village of Woodsfield

                                                           October 2, 2023

The Council of the Village of Woodsfield met in Regular Session on October 2, 2023.   

I.  Roll Call:

      Present:  Council Members; Dale English, Tom Kirkland, Anthony McDaniel, Leann Harper, Tiffany Ramsay, Matt Schaber, Mayor Carol Hehr, Fiscal Officer Lori Cunard, and Village Administrator Kevin Brooks.

     Absent:  Solicitor Ryan Regel.

II.   Pending Meeting Minutes Approval:

        Leann Harper made the motion to accept the September 18, 2023 meeting minutes.  Tiffany Ramsay second.   Motion passed 6-0. 

III.  Registered Visitors/Guest:

      Joenath Broemsen – Mr. Broemsen attended the meeting due to basement flooding because he had a pipe bust and ground rod in his sewer line.  He said he had contacted the Village; they came out, dug up the line and found a stake in it.  The stake was dug out, and the line was covered back up, but Mr. Broemsen said his basement was still flooding.   He said he contacted the Village again but was told the problem was at his end of the line, he then paid a contractor to come out from Morgantown to fix the sewer line.  The contractor said there was a grounding rod in the line that was causing the issues.  Mayor Hehr asked if this Is the same situation that she had talked to him about a few months ago and Mr. Broemsen replied that it is.  She asked if he was still having issues and he said that he is not since he paid a contractor to come do the repairs, but he wants to know if he can be paid for any damage because he has a finished basement.  Leann Harper asked Village Administrator, Kevin Brooks to explain what a grounding rod is, and Mr. Brooks said that this is a service line to the house, and we are only responsible at the main.  We have no culpability in this, he talked to the guys and the utility was not on the sewer line and the guide wire was not an issue with the line.  He has talked to both Lewis Hill, Light Superintendent and Brian Harrigan, Water/Sewer Superintendent and it was a homeowner issue.  Mr. Broemsen has pictures from the contractor showing the ground wire on the sewer line.   Mr. Brooks said that the information would be sent to PERSO, and they would handle it on our behalf.  PERSO will collect information needed to evaluate the situation and make a decision.  

   IV.  Old Business:

     DORA – Anthony McDaniel asked where we are with DORA and Council stated that the application was sent in, and it would probably be 6-8 weeks before we hear if it has been approved or not. 

V.    Administrator Report:

     Village Administrator Kevin Brooks wanted Council to know that Mr. Broemsen had turned a claim in to his insurance company for damages to his basement and was denied.  We can file a claim with PERSO but Mr. Broemsen is claiming things happened that are absolutely not accurate. 

     Kevin Brooks stated that Eric Preston, Cemetery, has met his probationary period.  He is eligible for a 3% increase in wages.  Andy Hughes has met his one-year and is also eligible for a 3% increase in wages.  Tom Kirkland made a motion to approve a 3% wage increase for Eric Preston and Andy Hughes effective immediately.  Anthony McDaniel second.  Motion passed 6-0. 

     Kevin Brooks reported that UHC Health Insurance went up 12% for the plan year 2024 and the GAP with Amerifirst stayed the same.  Kevin Brooks asked if we had the ability to lock this rate in for 2 years, the Fiscal Office will check on it.   This will amount to an increase of around $36,000.00 more per year and we have until October 17th to lock in this rate.   Tom Kirkland made a motion to approve the Village stay with UHC and Amerifirst Medical Insurance, no plan changes, with a 12% increase for UHC, Amerifirst staying the same, for plan year 2024.  Dale English second.  Motion passed 6-0.

     Kevin Brooks asked for Executive Session regarding sale of property at the end of the meeting.

VI.   Fiscal Officer Report:

     Nothing to report.

VII.  Committee Chair/Council Reports:

      Dale English – Nothing to report.

     Tom Kirkland – Nothing to report.

     Anthony McDaniel – Nothing to report.

     Leann Harper – Nothing to report.

     Tiffany Ramsay – Nothing to report.

      Matt Schaber – Nothing to report.

VIII:  Solicitor’s Report:

       Absent

IX:   Mayor’s Report:

       Mayor Hehr asked for a motion to approve the payment of bills.  Anthony McDaniel made the motion.  Matt Schaber second. Motion passed 6-0.

       Mayor Hehr asked for a motion to approve the Mayor’s Court report, September 2023.   Dale English made the motion.  Tiffany Ramsay second.  Motion passed 6-0.

       Mayor Hehr asked for a motion to approve the Income Tax Report, September 2023.  Leann Harper made the motion.  Anthony McDaniel second.  Motion passed 6-0.

 X.  Un-registered Visitors:

     Charles Hoff – Mr. Hoff attended the meeting because he has an alley vacation request.  Kevin Brooks said he has spoken to a couple of the adjoining property owners.  There are still a couple more property owners to be contacted and some more information to be gathered up.  Mr. Hoff would like the alley considered when the next group of alleys to be vacated comes up. 

      Mayor Hehr asked for a motion to go into Executive Session regarding the sale of property.  Matt Schaber made the motion.  Anthony McDaniel second.  Motion passed 6-0.  Executive Session entered at 5:50 p.m.

      Mayor Hehr asked for a motion to go back into Regular Session.  Dale English made the motion.  Tom Kirkland second.  Motion passed 6-0. 

XII. Adjourn:

     The Mayor asked for a motion to adjourn the meeting.  Anthony McDaniel made the motion. Matt Schaber second. Motion passed 6-0.  The meeting was adjourned at 6:10 p.m.

ATTEST:

___________________________                                                 ____________________________

 Carol Hehr, Mayor                                                                                  Lori Cunard, Fiscal Officer                                                                                      

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Meeting Minutes (9-18-23)

The Council of the Village of Woodsfield

                                                           September 18, 2023

The Council of the Village of Woodsfield met in Regular Session on September 18, 2023.   

I.  Roll Call:

      Present:  Council Members; Dale English, Tom Kirkland, Leann Harper, Tiffany Ramsay, Mayor Carol Hehr, Fiscal Officer Lori Cunard, Village Administrator Kevin Brooks, and Solicitor Ryan Regel.

     Absent:  Council members Anthony McDaniel and Matt Schaber.

II.   Pending Meeting Minutes Approval:

        Tiffany Ramsay made the motion to accept the September 5, 2023 meeting minutes with corrections.  Leann Harper second.   Absent – Anthony McDaniel and Matt Schaber.  Motion passed 4-0. 

III.  Registered Visitors/Guest:

      None

   IV.  Old Business:

     DORA – Public Hearing was called to order at 5:15 p.m. for the DORA application.  No one attended and there were no comments.  Dale English made a motion to close the Public Hearing at 5:30 p.m.  Tom Kirkland second.  Absent – Anthony McDaniel and Matt Schaber.  Motion passed 4-0.  Mayor Hehr asked for a motion to approve the DORA application.  Dale English made the motion.  Tom Kirkland second.  Absent – Anthony McDaniel and Matt Schaber.  Motion passed 4-0. 

V.    Administrator Report:

     Village Administrator Kevin Brooks stated that Seth Alleman, Electric Department, has met his probationary period.  He is eligible for a 3% increase in wages effective September 25, 2023.  Tom Kirkland made a motion to approve a 3% wage increase effective September 25, 2023 for Seth Alleman.  Tiffany Ramsay second.  Absent – Anthony McDaniel and Matt Schaber.  Motion passed 4-0.  

VI.   Fiscal Officer Report:

     Fiscal Officer Lori Cunard reported that the Village received a rebate check from Anthem in the amount of $5,961.89 for health plan premiums paid in 2022.  The rebate was received due to the Village having low medical costs for the year 2022.  Mayor Hehr asked for a motion to use the rebate to be applied to the Village plan’s future premiums, which can help lower the cost to Village employees.  Leann made the motion.  Tiffany second.  Absent – Anthony McDaniel and Matt Schaber.  Motion passed 4-0. 

VII.  Committee Chair/Council Reports:

      Dale English – Nothing to report.

     Tom Kirkland – Tom Kirkland reported that the Finance Committee was held before Council meeting to discuss the Police Department and the shortage of officers.  The recommendation was to have a shift differential for officers who work Monday – Friday, 12:00 a.m. – 8:00 a.m. and/or Saturday, 12:00 a.m – Monday 12:00 a.m.  This covers overnight hours and weekend hours.  The shift differential will be $1.50/hr. and this is Police Department Policy only, it will be added to their job specific policies for theduration of 2023.   Mayor Hehr asked for a motion for the Finance Committees recommendation to pay the Police Department Officers a shift differential of $1.50/hr. when working overnight and weekend shifts.   Leann Harper made the motion.  Tom Kirkland second.  Absent – Anthony McDaniel and Matt Schaber.  Motion passed 4-0.  Kevin Brooks asked, just to be clear, if that includes Chief Corey Jones, Tom Kirkland stated that Chief Jones is included in the shift differential. 

     Anthony McDaniel – Absent.

     Leann Harper – Nothing to report.

      Tiffany Ramsay – Nothing to report.

      Matt Schaber – Absent.

VIII:  Solicitor’s Report:

       Nothing to report.

IX:   Mayor’s Report:

       Mayor Hehr asked for a motion to approve the payment of bills.  Leann Harper made the motion.  Tiffany Ramsay second.  Absent – Anthony McDaniel and Matt Schaber.  Motion passed 4-0.

       Mayor Hehr asked for a motion to approve the Mayor’s Court report, mid-September 2023.   Dale English made the motion.  Leann Harper second.  Absent – Anthony McDaniel and Matt Schaber.  Motion passed 4-0.

       Mayor Hehr asked for a motion to approve Resolution 2023-08, A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Certifying them to the County Auditor.   Leann Harper made the motion.  Tiffany Ramsay second.  Absent – Anthony McDaniel and Matt Schaber.  Motion passed 4-0. 

       Mayor Hehr asked for a motion to pass Ordinance #11-2023, an Ordinance Providing for Amending and Revising Specific Line-Items in the Appropriations of Expenditures for the Village of Woodsfield for the Calendar Year 2023 and Declaring an Emergency.  Tom Kirkland made the motion.  Leann Harper second.  Dale English – yes, Tiffany Ramsay – yes.  Absent – Anthony McDaniel and Matt Schaber.    Motion passed 4-0.

     Mayor Hehr then asked for a motion to suspend the rules and pass Ordinance #11-2023 by its second reading, declaring an emergency.   Dale English made the motion.   Tiffany Ramsay second.   Tom Kirkland – yes, Leann Harper – yes.  Absent – Anthony McDaniel and Matt Schaber.  Motion passed 4-0.

     Mayor Hehr asked for a motion to pass Ordinance #11-2023 by its third reading, declaring it an emergency, and adopt.  Leann Harper made the motion.   Tiffany Ramsay second.   Dale English – yes, Tom Kirkland – yes.  Absent – Anthony McDaniel and Matt Schaber.  Motion passed 4-0.  Ordinance #11-2023 adopted. 

     Mayor Hehr stated that she submitted the Monroe County Community Foundation Grant for $2,500.00 and that would be for the Story Trail Project.   The grant would cover the cost of 8 frames for the books, she will have to find money to purchase the rest. 

     Mayor Hehr stated that she has a request from Stephen Carpenter, Street Department, for FMLA for 12-weeks.  This is unpaid leave, but he would stay on the group insurance plan, the premium would stay the same for him and the Village.  Tom Kirkland made a motion to approve FMLA for Stephen Carpenter for 12-weeks.  Tiffany Ramsay second.  Absent – Anthony McDaniel and Matt Schaber.  Kevin Brooks stated that this was at Stephen Carpenter’s request, he will be going to unpaid status.  There was an offer of donations of leave time to him, but he declined the offer.  Motion passed 4-0. 

 X.  Un-registered Visitors:

     None

     Kreg Robison, MC Beacon, asked how long it would take to have DORA approved.  Solicitor Ryan Regel explained that DORA has been created but now it has to go before the Liquor License Agency for approval, so it is up to the Agency.  Mr. Robison also questioned how many full-time officers the Village now has.  Kevin Brooks said the Village has 4 full-time officers.     

XII. Adjourn:

     The Mayor asked for a motion to adjourn the meeting.  Leann Harper made the motion. Tom Kirkland second.  Absent – Anthnoy McDaniel and Matt Schaber.  Motion passed 4-0.  The meeting was adjourned at 5:41 p.m.

ATTEST:

___________________________                                                 ____________________________

 Carol Hehr, Mayor                                                                                  Lori Cunard, Fiscal Officer                                                                                      

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Meeting Minutes (9-5-23)

                                        The Council of the Village of Woodsfield

                                                               September 5, 2023

The Council of the Village of Woodsfield met in Regular Session on September 5, 2023.   

I.  Roll Call:

      Present:  Council Members; Dale English, Tom Kirkland, Anthony McDaniel, Leann Harper, Tiffany Ramsay, Matt Schaber, Mayor Carol Hehr, Fiscal Officer Lori Cunard, Village Administrator Kevin Brooks, and Solicitor Ryan Regel.

II.   Pending Meeting Minutes Approval:

        Tiffany Ramsay made the motion to accept the August 21, 2023 meeting minutes.  Leann Harper second.   Motion passed 6-0. 

III.  Registered Visitors/Guest:

      None

   IV.  Old Business:

     DORA – Nothing new to report.

V.    Administrator Report:

     Village Administrator Kevin Brooks asked Council for a motion to approve shift differential for Andy Hughes, Street Department, in the amount of $1.50/hr. for the duration of the absence of Andy Copley and Steve Carpenter.  Dale English made a motion.  Tom Kirkland second.  Anthony McDaniel asked what Andy Hughes has been doing.  Kevin Brooks said he has been patching streets, emptying the trash cans downtown, helping with mowing at the Cemetery and Parks, and mowing alleys and rights-of-way.  Mayor Hehr stated that he was going to take out the street sweeper the other day, which he did a couple of times in different areas. 

     Anthony McDaniel stated that he thought in the past it was done retro for the step-up.  Mr. Brooks replied that the Finance Committee had met and discussed, and the recommendation was that the shift differential should be for the duration of the long-term absence of Andy Copley and Steve Carpenter.   Mayor Carol Hehr said this is what has always been done in the past.  Kevin Brooks stated that Council had done something similar for Brenda Mauck in the Fiscal Office when Lori Cunard was on sick leave a couple of months ago.  He stated that Brenda Mauck was paid a lump sum.  Leann Harper questioned how long Lori Cunard was off and questioned giving Brenda Mauck shift differential.  Mr. Brooks said Brenda Mauck was just given a lump sum at the end of Lori Cunard’s leave.  Leann Harper said it must have been at the meeting she was absent from because she did not remember.  Mayor Hehr verified that Brenda Mauck was not paid a lump sum after Lori Cunard’s sick leave but Tina Tubaugh, Utility Office, was paid a lump sum for Supervisor’s pay after Claudia Baker left the Village.  

     Leann Harper asked when the shift differential would be taken off for Mr. Hughes and Mr. Brooks stated that when one or both of the guys come back to Street Department the shift differential will go away.

     Mr. Brooks said we are not hiring right now because we are still paying both gentlemen from payroll for their accrued leaves, and we cannot sustain an additional salary in the Street Department.  The Street Department is solely funded from the General Fund, and we cannot sustain that cost.  Motion passed 6-0.

      Anthony McDaniel asked if Andy Copley is going to be able to be a part of the budget conversation.  Mr. Brooks replied that he has already been to an extent, we have talked to him regarding some capital purchases, and we have been communicating with Andy Hughes also.

     Kevin Brooks reported that Kaden Buzzard, part-time/seasonal for Park and Cemetery Department, has left employment with the Village.  Since Kaden Buzzard left a little earlier than anticipated and it is still mowing season Mr. Brooks would like to hire Raymond Dalrymple for temporary/seasonal to fill in where Kaden Buzzard would have worked through the fall season.  Matt Schaber asked how long he would be expected to work, and Mr. Brooks said probably through the end of October.  Mayor Hehr asked for a motion to hire Raymond Dalrymple as a part-time/seasonal employee for Park and Cemetery Departments at $10.50/hr.  Leann Harper made the motion.  Matt Schaber second.  Motion passed 6-0. 

      Kevin Brooks reported that they would like to hire Wyatt Goodrich in the Water Department at $13.00/hr. as temporary/part-time with an assignment lasting through December 31, 2023.   We have another employee at the Water Plant who will be out for surgery at a minimum of 12 weeks and of course the Water Plant operates 7 days/week, 16 hrs./day.  Mr. Brooks said he would rather hire someone in than pay current employees’ overtime.  Leann Harper asked if this position includes benefits, it does not other than OPERS.  Mr. Brooks said the plan is that Wyatt Goodrich will work 3 days one week and 2 the next for a total of 40 hours over the biweekly pay period.  Mayor Hehr asked for a motion to hire Wyatt Goodrich for the Water Plant at $13.00/hr. as a temporary/part-time employee. 

Dale English made the motion.  Anthony McDaniel second.  Tom Kirkland – abstain.  Motion passed 5-1-0.

      Kevin Brooks has a letter from Glenda Rubel representing GLEMEL Property’s.  She would like to consider vacating the alley between 516 and 518 Wood Street.  She bought both of the property’s and there is an alley that runs between the two.  She submitted a diagram and would like the alley vacated.  Mr. Brooks is not asking for a decision but would like to have Council’s thoughts or opinions on this.  He said if they are not interested in vacating the alley then he will let her know.  If Council is interested, then Glenda Rubel would have to have a formal survey done and start the process of vacating the alley.  The property is the Dorothy Ricer property.   Anthony McDaniel asked if there are other property owners that would be affected and Mr. Brooks replied that there does not look to be, he believes she is the only property owner there and the alley runs through the backyard.   Anthony McDaniel asked if this can be grouped in with the next group of alleys, Mr. Brooks said it can.   Matt Schaber asked if the alley is used, and Mr. Brooks said the alley is grass.  Mr. Brooks said we would still have to have a public hearing, but he would wait until we have the survey in hand to schedule the hearing. 

     Mr. Brooks asked Solicitor Ryan Regel what the next step is after having the Public Hearing for the last 6 alleys we plan to vacate; he still has the surveys.  Solicitor Ryan Regal said it goes to the recorder’s office and he believes there is a fee.   Council agreed to start the process of vacating the alley between 516 and 518 Wood Street.

     On Friday, Kevin Brooks sent Council members, via email, a proposal for professional services from CT Consultants regarding grant writing services for OPWC, Clean Ohio Fund Greenspace Conservation Program.  Mayor Hehr said she believes that this should be done in Executive Session because it is for acquisition of property. 

VI.   Fiscal Officer Report:

     Fiscal Officer Lori Cunard reported that the only thing she has is the two Ordinances to be approved during Mayor’s report. 

VII.  Committee Chair/Council Reports:

      Dale English – Nothing to report.

     Tom Kirkland – Tom Kirkland would like to schedule a Finance Committee meeting for Friday at 8:00 a.m.

     Anthony McDaniel – Anthony McDaniel reported that the Property Maintenance Committee met prior to the Council meeting today.  They identified some properties that have rolled off their list but have a few new ones that rolled on. 

     Anthony McDaniel asked Kevin Brooks if any other businesses downtown had taken advantage of the Façade Reimbursement Program.  They also discussed if there is any way they can extend the reimbursement program to property owners for clean-up.  Kevin Brooks spoke up to make it clear that the Property Maintenance Fund is funded by the customer service fee.   Mr. Brooks said he has no problem with enhancing the program to include different types of renovations or improvements.  However, he does feel it should be capped.  We generally generate around $74,000.00 per year to be spread across these funds so he is suggesting putting a cap on it and only allow a certain amount to be spent on the reimbursement programs so as not to drain the Property Maintenance Fund.  Mr. Brooks suggested maybe putting a cap at 7 or 8 per year under the reimbursement program.  He also reminded

Council that cost of the dumpsters during clean-up week, about $6,000.00, is paid from the Property Maintenance Fund.  Leann Harper asked if the Façade Reimbursement Program is just for the businesses downtown.  Kevin Brooks said it is for any commercial property in town.  

     Leann Harper – Nothing to report.

     Tiffany Ramsay – Nothing to report.

     Matt Schaber – Matt Schaber said he is taking some templates to Laura Robinson at the school, so the students know what the layout is like to do designs for the control boxes.  Leann Harper said the students are very excited about it.

VIII:  Solicitor’s Report:

       Nothing to report.

IX:   Mayor’s Report:

       Mayor Hehr asked for a motion to approve the payment of bills.  Leann Harper made the motion.  Tiffany Ramsay second.  Motion passed 6-0.

       Mayor Hehr asked for a motion to approve the Mayor’s Court report, August 2023.   Dale English made the motion.  Anthony McDaniel second.  Motion passed 6-0.

      Mayor Hehr asked for a motion to approve the Income Tax Report, August 2023.  Tom Kirkland made the motion.  Matt Schaber second.  Motion passed 6—0.

      Mayor Hehr asked for a motion to pass Ordinance #09-2023, an Ordinance Authorizing and Directing the Mayor of the Village of Woodsfield, Ohio to Enter an Amendment to the Agreement with Beverly J. Landefeld for Village Owned Property Located at 201 Oaklawn Avenue Woodsfield, OH  43793and Declaring an Emergency.  Tom Kirkland made the motion.  Leann Harper second.  Dale English – yes, Anthony McDaniel – yes, Tiffany Ramsay – yes, Matt Schaber – yes.  Motion passed 6-0.

     Mayor Hehr then asked for a motion to suspend the rules and pass Ordinance #09-2023 by its second reading, declaring an emergency.   Anthony McDaniel made the motion.  Matt Schaber second.  Dale English – yes, Tom Kirkland – yes, Leann Harper – yes, Tiffany Ramsay – yes.  Motion passed 6-0.

     Mayor Hehr asked for a motion to pass Ordinance #09-2023 by its third reading, declaring it an emergency, and adopt.  Dale English made the motion.  Anthony McDaniel secondTom Kirkland – yes, Leann Harper – yes, Tiffany Ramsay – yes, Matt Schaber – yes.  Motion passed.  Ordinance #09-2023 adopted. 

      Mayor Hehr asked for a motion to pass Ordinance #10-2023, an Ordinance Providing for Amending and Revising Specific Line-Items in the Appropriations of Expenditures for the Village of Woodsfield for the Calendar Year 2023 and Declaring an Emergency.  Tom Kirkland made the motion.  Matt Schaber second.  Leann Harper asked what this Ordinance is for.  Fiscal Officer Lori Cunard stated it is setting up the appropriations for the utility deposit fund.  Kevin Brooks said it is just reorganizing funds so that each department gets credited for deposits correctly and when a refund is due it is also taken from the correct fund, and we are trying to utilize the Munibilling Software to its potential, which we had not been doing.  Motion passed 6-0. 

     Mayor Hehr asked for a motion to suspend the rules and pass Ordinance #10-2023 by its second reading, declaring an emergency.  Dale English made the motion.  Anthony McDaniel second.  Tom Kirkland – yes, Leann Harper – yes, Tiffany Ramsay – yes, Matt Schaber – yes.  Motion passed 6-0. 

     Mayor Hehr asked for a motion to suspend the rules and pass Ordinance #10-2023 by its third reading, declaring an emergency, and adopt.  Tiffany Ramsay made the motion.  Leann Harper second.  Dale English – yes, Tom Kirkland – yes, Anthony McDaniel – yes, Matt Schaber – yes.  Motion passed 6-0.  Ordinance #10-2023 adopted. 

     Mayor Hehr stated that the Community Strong Committee is going to be put under the Village now due to financial reasons.  Lori Cunard will be talking to Chris Kerby about setting up a fund for donations the Committee gets on Thursday. 

      Mayor Hehr attended a Landbank meeting this morning and there is money left over from the first round so we will have at least one property in the Village taken down, hopefully this year.

       Mayor Hehr stated that the Community Strong Committee discussed bringing back the Halloween parade.  They would like to do it on October 26th @ 7:00 p.m.  Trick or Treat for the Village will be October 26th @ 5:00 p.m. to 6:30 p.m. and the parade will be at 7:00 p.m.

      Mayor Hehr said the Christmas Tree lighting has been scheduled for Saturday, December 2nd at 7:00 p.m.  Kevin Brooks said that Antero would like to sponsor it, but he is not sure of how they will feel about a Saturday, he will contact them to let them know the date and time. 

X.  Un-registered Visitors:

     None

     Mayor Hehr asked for a motion to go into Executive Session regarding acquisition of property, action may or may not be taken and if action is taken it will only be in the form of applying for grant monies.  Dale English made the motion.  Tom Kirkland second.  Motion passed 6-0.  Executive Session entered at 6:09 p.m.

     Mayor Hehr asked for a motion to go back into Regular Session.  Anthony McDaniel made the motion.  Dale English second.  Motion passed 6-0.  Regular Session entered at 6:28 p.m.

XII. Adjourn:

     The Mayor asked for a motion to adjourn the meeting.  Anthony McDaniel made the motion.  Leann Harper second.  Motion passed 6-0.  The meeting was adjourned at 6:30 p.m.

ATTEST:

___________________________                                                 ____________________________

 Carol Hehr, Mayor                                                                                  Lori Cunard, Fiscal Officer                                                                                      

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Meeting Minutes (8-21-23)

The Council of the Village of Woodsfield

                                                                August 21, 2023

The Council of the Village of Woodsfield met in Regular Session on August 21, 2023.   

I.  Roll Call:

      Present:  Council Members; Dale English, Tom Kirkland, Anthony McDaniel, Leann Harper, Tiffany Ramsay, Matt Schaber, Mayor Carol Hehr, Fiscal Officer Lori Cunard, Village Administrator Kevin Brooks, and Solicitor Ryan Regel.

II.   Pending Meeting Minutes Approval:

        Tiffany Ramsay made the motion to accept the August 7, 2023 meeting minutes.  Dale English second.   Motion passed 6-0. 

III.  Registered Visitors/Guest:

     No visitor – the issue has been resolved.

   IV.  Old Business:

     DORA – Solicitor Ryan Regel reported that the next step is to hold the Public Hearing.  The date and time for the Public Hearing has been run in the MC Beacon.  After considering any input given during the Public Hearing, Council will then make the decision on whether to go ahead with the DORA application or deny the application. 

V.    Administrator Report:

     Village Administrator Kevin Brooks reminded Council that the next Council meeting will be held on Tuesday, September 5th due to the Labor Day holiday. 

     Kevin Brooks has a proposal from E. L. Robinson for the engineering related to the Water Treatment Plant Backwash System Improvements.  The contract is for engineering services in the amount of $10,000.00.  Dale English asked if this project had been talked about 2 or 3 years ago and Mr. Brooks replied that it had.  The issue is ongoing and needs to be addressed.  Mayor Hehr asked for a motion to approve the contract with E. L. Robinson in the amount of $10,000.00 for engineering services for the Water Treatment Plant Backwash System Improvements.  Dale English made the motion.  Anthony McDaniel second.  Leann Harper asked Kevin Brooks if he could explain more about this.  Kevin Brooks said the Backwash System is an outside tank that has had numerous repairs because there is a large hole in it.  It has been welded several times, but we can no longer get it to seal so we are wasting a lot of water when we have to backwash the water treatment system.   We are going to have the design done and then go after grant funds to replace it, so the $10,000.00 is just for the design.  Motion passed 6-0.   

     Kevin Brooks stated that most of Council is aware that currently we have some issues with Personnel due to illness, surgery, etc.  Mr. Brooks reported on a Water Department employee that will be out due to hip replacement surgery as of next month.  He will be having both hips done so he will probably be out for a minimum of 12 weeks.  Kevin Brooks asked Council how they would feel to hire a temporary, part-time employee to cover shifts probably 2-3 days per week for 3-4 months.  Mark Haralson is trying to retire, and we are paying him a greater wage than what we can hire a part-time entry level person for. Mayor Hehr suggested Sherman Pyles, a retiree from the Water Plant, to come back on a part-time, temporary basis so we would not have to train a new person.  Leann Harper asked if we would train a new hire even though they will only work temporarily.   Mr. Brooks replied we absolutely would be training them, and the Water Plant runs 7 days a week, 365 days a year, so someone always has to be there.  Anthony McDaniel asked Mr. Brooks if the intention is to keep the temporary employee as a “call-in” that can cover sick time or vacation time.  Mr. Brooks replied yes, they would not be guaranteed to work 20 hours every week but on an as needed basis, it could be very sporadic.  Leann Harper wanted to clarify; the employee would not be considered temporary.   Mr. Brooks replied there may be times we don’t need them at all, but we could also use the employee in another department because we are down 2 employees in the Street Department.  He is not really concerned about being down 2 employees in the Street Department until the time comes to snowplow but when the time comes it would be nice to have an extra employee.  Kevin Brooks said Council can think about it but now

is the time to do it.  Mayor Hehr asked if the Finance Committee would like to meet and discuss it.   Tom Kirkland, Chairman of Finance Committee said it would probably be a good idea to meet and discuss it.  The Finance Committee will meet on Wednesday at 9:30 a.m. 

     Kevin Brooks said he is not sure when Shelley and Sands will be back to complete the downtown.  He is guessing they are waiting on the green arrows for the traffic signals and then will be back to complete everything all at once.   He has asked several times but still does not have an answer on when they will be back.  Dale English asked who is responsible for replacing the sign downtown that a truck hit, and Kevin Brooks replied that ODOT will replace it because the project is still open.  Tom Kirkland said Shelley and Sands need to come in and finish so the cones can be removed from the center islands.  He stated that maybe the truck would not have hit the sign if the cones were not there.

VI.   Fiscal Officer Report:

     Fiscal Officer Lori Cunard reported that she was able to pay-off the Ford F-450 and the John Deere Back-hoe at Citizens National Bank.  Kevin Brooks let Council know that we are trying to retire some of the long-term debt the Village has. 

     Lori Cunard asked Council to let her know if anyone would like to attend the OML Conference in October and what days they would like to attend.   Dale English asked when she needed to know.  She said registration is open now so as soon as they can, let her know. 

VII.  Committee Chair/Council Reports:

      Dale English – Nothing to report.

     Tom Kirkland – Nothing to report.

     Anthony McDaniel – Anthony McDaniel asked for a Property Maintenance Committee meeting to be held on September 5th at 4:30 p.m. before Council meeting.  He feels that quite a few of the problem properties have done well this year.  Kevin Brooks said the non-compliant mowing is way down this year also.   Mayor Hehr said that there are several homes on the Landbank list that should come down by next year.   

     Leann Harper – Leann Harper said that Steve Eikleberry, Kaden Buzzard, John Anderson, Eric Preston, and Andy Hughes removed the weeds, laid down fabric and put in pea gravel at the Monroe Memorial Park.  They also put in 2 new picnic tables, it looks very nice, and it was in time for the start of football games.  Kevin Brooks thanked Leann Harper and Johnna Kaiser for spearheading the project, it took little effort and not much expense to make a huge improvement.   Kevin Brooks also stated that the benches for downtown have been placed and if any other business wants a bench put in to let him know. 

     Tiffany Ramsay – Nothing to report.

     Matt Schaber – Matt Schaber said they held a meeting the other day regarding the signs for the control boxes.  They have decided to coordinate with the high school art program to do the 4 sides for one box to see how it turns out and to see how well the skins and the screen printing holds up over the winter.  Then in the spring they will get with the other three schools, and they can each do a box.  The deadline for the designs is October 27th and they will hopefully have the skins printed up and put on the box by Thanksgiving.   Mayor Hehr asked about doing all 4 sides.  Matt Schaber said all 4 sides will be done on each box.  They will choose the top 4 designs to be put on the boxes and he also said that after the designs are chosen the artist of the design will then sign it to get recognition for it. 

     Matt Schaber questioned the language for the Police Levy.  He does not feel it sounds specific enough, he feels the language that was used makes it sound as if the levy money can be used for any Village capital expenses, not just Police capital expenses.   Solicitor Ryan Regel said that from his standpoint, he would interpret it as Police capital expenditures but from a voter’s standpoint he said they may interpret it differently.  Solicitor Ryan Regel pointed out that this was the language Council

had agreed on and voted on.  He said we could call the Board of Elections if we want to change that language but again, he interprets it to mean Police capital expenditures.  Matt Schaber said some

residents have already questioned him about the wording.  Anthony McDaniel asked how hard it would be to change the language at this point.  Solicitor Ryan Regel said we would need to decide how we want to modify the wording and reach out to the Board of Elections to see if it can be done.  He believes we would have to approve another Resolution to change the language of the Levy and there is a concern about having time, the deadline for the Levy is Friday, August 25th.   Anthony McDaniel said he wants everything positive for this Levy, so he feels we need to promote it as Police capital expenditures.   Anthony McDaniel said we could utilize the MC Beacon to clarify the language on the Levy, that capital expenditures are Police capital expenditures.  Kreg Robison, MC Beacon said he would state it in the Beacon that at the August 21st Council meeting, Council discussed concern about the Levy Language regarding capital expenditures.  Solicitor Ryan Regel said he will check with the Board of Elections to see if it can be changed.  Council approved Resolution #2023-05 for the levy with that particular language so he believes a new Resolution would need to be written up and approved. 

VIII:  Solicitor’s Report:

     Nothing more to report

IX:   Mayor’s Report:

     Mayor Hehr asked for a motion to approve the payment of bills.  Dale English made the motion.  Leann Harper second.  Motion passed 6-0.

     Mayor Hehr asked for a motion to approve the Mayor’s Court report, mid-August 2023.   Anthony McDaniel made the motion.  Tom Kirkland second.  Motion passed 6-0.

     Mayor Hehr reported that the last Music in the Park for the summer was on Friday, August 18th.  She said the Music in the Park events were an overall huge success and several people thanked her and other members of the Community Strong Committee for planning these. 

     The gazebo was delivered and set at the Walking Trail.  Mayor Hehr said it needs to be stained, she needs to wait until September to make sure it is completely dry.  Her grandson-in-law has offered to spray it at no charge.    

     Mayor Hehr reported that Dale English, Tom Kirkland, and herself met with CT Consultants to talk about the downtown revitalization to update what was originally presented because it was more than what we wanted to do. 

     Mayor Hehr said she has been trying to get something done with the fence at the tennis court.  There is a gap around the bottom of the fence and when a ball is hit it rolls underneath the fence and out of the tennis court.  Chad Kuhn put orange fencing around the bottom which helped the problem, and she appreciates it, but we have a lot of money in the tennis court and the orange fencing doesn’t look very nice.  She got a price to fix the issue around the bottom of the fence and the price is over $3,000.00.  Anthony McDaniel asked about tinted netting that is used on chain link fences for privacy.  He said the netting could be taken all the way to the ground and he wouldn’t think the cost would be over $3,000.00.   Mayor Hehr said it does not need to be done this year and she is not criticizing anyone; she appreciates what was done but she would like to find a solution that will look nice. 

     Mayor Hehr reported that she is looking for a grant for the Walking Trail that would be similar to the ODNR Storybook Trail.  She said that pages of a book would be put in about every 5 feet along the Trail for kids to read a book with their family while walking the trail. 

X.  Un-registered Visitors:

     None

 XII. Adjourn:

     Before adjournment, Solicitor Ryan Regel wanted to confirm with Council exactly what they want to do about the Levy.  Council agreed for him to contact the Board of Elections to ask if the language can be changed. 

     The Mayor asked for a motion to adjourn the meeting.  Leann Harper made the motion.  Matt Schaber second.  Motion passed 6-0.  The meeting was adjourned at 6:15 p.m.

ATTEST:

___________________________                                                 ____________________________

 Carol Hehr, Mayor                                                                                  Lori Cunard, Fiscal Officer                                                                                      

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