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Meeting Minutes (5-6-24)

                                        The Council of the Village of Woodsfield

                                                            May 6, 2024

The Council of the Village of Woodsfield met in Regular Session on May 6, 2024.

 I.  Roll Call:

      Present:  Council Members; Dale English, Tom Kirkland, Anthony McDaniel, Tiffany Ramsay, Matt Schaber, Mayor Carol Hehr, Village Administrator Kevin Brooks, and Solicitor Ryan Regel.

     Absent:  Council member Leann Harper and Fiscal Officer Lori Cunard.

II.   Pending Meeting Minutes Approval:

     Tiffany Ramsay made the motion to accept the April 15, 2024 meeting minutes with corrections.   Dale English second.  Motion passed 5-0. 

III.  Registered Visitors/Guest:

      Chief Corey Jones – Executive Session at the end of the meeting.

IV.  Old Business:

     None

V.    Administrator Report:

     Village Administrator Kevin Brooks said that Eddie Martin had asked if the Village was going to donate to the Alumni Scholarship Fund again this year.  Kevin Brooks said it is usually approved by Council in the amount of $500.00.   Mayor Hehr said she believes that years ago there was a motion passed by Council to continue the donation year after year.  Kevin Brooks said there was such a motion voted on but then several years ago there was a stipulation added that the scholarship recipient had to be a Woodsfield resident.  Mayor Hehr said at one time if you or a parent was a graduate of Woodsfield High School you were eligible for the scholarship.  Kevin Brooks said that had been changed, you have to be a Woodsfield resident.  Dale English agreed with Mr. Brooks that it had been changed.  Tom Kirkland made the motion to donate to the Woodsfield Alumni Scholarship Fund.  Anthony McDaniel second.  Leann Harper – absent.  Motion passed 5-0.

     Kevin Brooks reported the dumpsters will be here for the second round the week of June 3rd at the Municipal Building.  Mayor Hehr said they were very successful parked at the pool, however, Mr. Brooks said he thinks there was a lot of dumping being done by non-residents. 

VI.   Fiscal Officer Report:

     Deputy Fiscal Officer Brenda Mauck reminded Council that Chris Kerby, traveling clerk, will be here to look at budget numbers next Monday, May 13th @ 9:00 a.m.

VII.  Committee Chair/Council Reports:

      Dale English – Nothing to report.

     Tom Kirkland – Nothing to report.

     Anthony McDaniel – Anthony McDaniel asked if Police Department wages were going to be discussed.  Mayor Hehr said we will be going into Executive Session to discuss P. D. wages. 

     Leann Harper – Absent.

     Tiffany Ramsay – Tiffany Ramsay reported that Music in the Park which was held on May 3rd went well.  She said there were about 25-30 people in attendance and there were 2 food vendors.   Music in the Park will be held the first Friday of each month, May through August. 

     Tiffany Ramsay also reported that the Spring Fling was a huge success.  She said there were 29 cars in the cruise-in.  There were food and craft vendors, and it was well attended. 

     Mayor Hehr said they are planning activities for July 3rd at the Park.  This will be the same evening as the Fire Department will be doing fireworks.  She said they would like to have a kid’s parade.  They will be welcome to ride their bikes or bring their dogs to march around the Park. 

    Matt Schaber – Nothing to report.

VIII:  Solicitor’s Report:

      Nothing to report but Solicitor Ryan Regel requested Executive Session at the end of the meeting.

IX:   Mayor’s Report:

     Mayor Hehr asked for a motion to approve the payment of bills.  Anthony McDaniel made the motion.  Tom Kirkland second.  Leann Harper – absent.  Motion passed 5-0.

     Mayor Hehr asked for a motion to approve the Mayor’s Court report, April 2024.  Dale English made the motion.  Tiffany Ramsay second.  Leann Harper – absent.  Motion passed 5-0.  

     Mayor Hehr asked for a motion to approve the Income Tax Report, April 2024.  Anthony McDaniel made the motion.  Tom Kirkland second.  Leann Harper – absent.  Motion passed 5-0.  Kevin Brooks stated that unfortunately we are now tracking about $21,000.00 behind last year but it should not be a surprise to anyone. 

     Mayor Hehr read a Letter of Resignation from Council member Leann Harper.  She then asked for a motion to accept the resignation of Council member Leann Harper.  Matt Schaber made the motion.  Anthony McDaniel second.  Motion passed 5-0.  Kevin Brooks said he wanted to thank Leann Harper for the 18 months she was on as Council member, she added a different dynamic and her efforts and participation were greatly appreciated. 

     Kevin Brooks asked Mayor Hehr if she wanted an ad run in the MC Beacon for the open Council position and Mayor Hehr replied that she does want an ad run. 

     Mayor Hehr reported that Farmer’s Market will be held every Wednesday next door to the Municipal Building starting June 5th from 4:00 p.m. – 8:00 p.m.  Kevin Brooks added that food vendors are more than welcome to set up, there is water and electricity available to them. 

     Mayor Hehr reported that there are 26 flower baskets ordered and they will hopefully be hung up next week as long as the poles get painted, and the brackets put on.  There will be 2 baskets per pole throughout the square and in front of the Municipal Building. 

     Mayor Hehr wanted to mention that the Village does the Sidewalk Replacement Program.  Anyone wanting to replace their sidewalk will be reimbursed one-half or up to $500.00 of the cost.  Kevin Brooks reminded everyone the Village has the façade and demolition program as well. 

     Mayor Hehr asked for a motion to go into Executive Session for Employee Compensation and pending Legal Action.  Dale English made the motion.  Tom Kirkland second.  Motion passed 5-0.

Executive Session entered at 5:55 p.m.

     Mayor Hehr asked for a motion to go back into Regular Session.   Anthony McDaniel made the motion.  Tom Kirkland second.  Motion passed 5-0.  Regular Session entered at 6:38 p.m.

 X.  Un-registered Visitors:

     None

 XII. Adjourn:

     The Mayor asked for a motion to adjourn the meeting.  Dale English made the motion.  Tom Kirkland second.  Motion passed 5-0.  The meeting was adjourned at 6:40 p.m.

ATTEST:

___________________________                                                 ____________________________

 Carol Hehr, Mayor                                                                                  Lori Cunard, Fiscal Officer                                                                                      

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Designated Outdoor Refreshment Area (DORA)

Woodsfield Introduces Innovative Designated Outdoor Refreshment Area (DORA) to Enhance Community Experience

Woodsfield, May, 2024 – In a groundbreaking move aimed at fostering community engagement and supporting local businesses, Woodsfield Village Council is thrilled to aunounce the launch of its Designated Outdoor Refreshment Area (DORA). This initiative, which comes into effect on June 1, 2024, promises to revolutionize the way residents and visitors enjoy our vibrant town.

The Woodsfield DORA initiative permits patrons to leisurely sip on alcoholic beverages purchased from licensed establishments within a defined outdoor area. This iunovative concept aims to cultivate a lively and welcoming atmosphere, inviting individuals to explore our charming streets while responsibly enjoying their favorite alcoholic drink.

Key features and benefits of the Woodsfield DORA include:

Enhanced Social Experience: Whether strolling through our downtown or unwinding after dinner, the DORA creates opportunities for individuals to connect, socialize, and forge lasting memories in an inviting outdoor setting.

Support for Local Businesses: By encouraging patrons to patronize participating bars and restaurants, the DORA boosts the economic strength of our community. This initiative provides a platform for local establislnnents to showcase their offerings and attract a broader customer base.

Cultural Enrichment: Embracing the spirit of community, the Woodsfield DORA celebrates our rich heritage and diverse culinary scene. From cocktails to draft beer, patrons can savor a wide array of beverages while immersing themselves in the vibrant tapestry of our town’s culture.

Sustainability and Safety: Committed to environmental stewardship and public safety, Woodsfield has implemented robust measures to ensure the responsible consumption of alcohol within the DORA. Dedicated signage, designated drinking areas, and vigilant monitoring by law enforcement personnel uphold the highest standards of safety and civility.

Mayor Carol Hehr expressed enthusiasm for the launch of the DORA, stating, “The introduction of our Designated Outdoor Refreshment Area represents a significant milestone in our ongoing efforts to cultivate a dynamic and inclusive community. By embracing innovation and collaboration, we are creating an environment where residents and visitors alike can thrive and experience the best that Woodsfield has to offer.”

Residents and visitors are invited to experience the vibrant energy of the Woodsfield DORA starting on June I, 2024. Join us in celebrating the spirit of community, camaraderie, and exploration as we embark on this exciting new chapter together.

For more information on the Woodsfield DORA, including participating establishments and designated drinking areas,

Contact:

Kevin Brooks

Village Administrator 740-472-0418

Woodsfield Designated Outdoor Refreshment Area (DORA) Press Release

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Meeting Minutes (4-15-24)

                                        The Council of the Village of Woodsfield

                                                            April 15, 2024

The Council of the Village of Woodsfield met in Regular Session on April 15, 2024.

 I.  Roll Call:

      Present:  Council Members; Dale English, Tom Kirkland, Anthony McDaniel, Leann Harper, Tiffany Ramsay, Matt Schaber, Mayor Carol Hehr, Fiscal Officer Lori Cunard, and Solicitor Ryan Regel.

      Absent:  Village Administrator Kevin Brooks.

II.   Pending Meeting Minutes Approval:

     Anthony McDaniel made the motion to accept the April 1, 2024 meeting minutes as written.   Tiffany Ramsay second.  Matt Schaber – abstain.  Mayor Hehr told Matt Schaber that, according to the Ohio Revised Code, he could vote to approve the meeting minutes even though he was absent at the April 1 meeting.  Matt Schaber changed his vote to no.  Motion passed 5-1. 

III.  Registered Visitors/Guest:

      Chief Corey Jones requests Executive Session at the end of the meeting. 

IV.  Old Business:

     Tom Kirkland asked if any decisions had been made regarding the cups for DORA.  Mayor Hehr said

they are ordering 250 cups from a business in Marietta.  The rules will be printed on the back of the cup and on the front will be the Woodsfield logo.  She said the first 250 will be given to the participating businesses and after that they will be sold to the businesses at 25 cents more than what we pay for them.  The businesses will in turn sell the cups for $1.00.  Mayor Hehr is proposing that the extra 25 cents made on each cup be donated to the Community Strong Committee for the events that the committee plans throughout the year.  Tom Kirkland asked if 250 cups were enough, Mayor Hehr said not at first, but they are going to allow businesses/organizations to sponsor the cups if they are interested.  They already have one sponsor now.  The sponsor’s name will be on the front of the cup.   She said until we get this organized and up and running, we are just going with the 250.   Dale English asked if the cups can be re-used, but they are single use cups.  Anthony McDaniel asked what the turnaround time is for ordering the cups.  Mayor Hehr said she was told that if she gets the order in on a Monday that we would have the cups by Friday.  They are also going to come up with some information for the establishments as far as the rules for DORA, such as, none of the businesses can charge more than $1.00 per cup.  Tom Kirkland asked if there is going to be a map for the DORA district posted downtown.  Mayor Hehr stated that there would be nine signs posted within the district.  She is hoping that it will be organized and up and running by the middle of May.  Solicitor Ryan Regel said the location of the signs was stated in the DORA application packet and he thinks it would be a good idea to post the information, such as the map, on the Village website.  Solicitor Ryan Regel also said that Council can modify Dora at any time and every 5 years they are required by law to review it.

     Solicitor Ryan Regel reported that he heard back from Prosecutor James Peters regarding the Duper Drive Plat.  They have agreed that for the sake of clarity and to avoid any future situations, Council should formally adopt the plat of Duper Drive.  Solicitor Regel said this was not done back in the year 2000.  Council would sign the survey plat done by Biedenbach Surveying to show the acceptance of it and once it is signed off on by the Commissioners, Health Department, Engineers, and Auditor’s it will be recorded at the Courthouse to certify that it was dedicated and accepted by the Village as a Village Plat.  Mayor Hehr asked for a motion to accept Duper Drive as incorporated in the Village as a Village Plat and Village Road.  Dale English made the motion.  Tom Kirkland second.  Leann Harper asked if Solicitor Ryan Regel could give a brief explanation.  Solicitor Regel explained that Duper Drive was dedicated 20+ years ago by the property owner but never formally done by the Village.  So, to prevent any situations he and Prosecutor James Peters are recommending Council to make the motion to rededicate Duper Drive as a Village Plat.  Before it could be done a survey had to be completed and revised a bit to make it more accurate.  The motion is to accept the plat formally and officially. 

V.    Administrator Report:

     None

VI.   Fiscal Officer Report:

     Fiscal Officer Lori Cunard reported that $104,700.00 was received from OWDA to pay EPA fines.  Mayor Hehr asked if this was for a specific project, Lori Cunard replied it was E. L. Robinson Engineering/OWDA installments for Storm Water.     

     Lori Cunard said she will be attending Mayor’s Court training in Columbus from April 24th through April 26th

     Lori Cunard also said there is a resolution in Council packets for the opening of the Police Levy Fund.

     Mayor Hehr asked for a motion to approve Resolution #2024-3, A Resolution to Create the Police Levy Fund (2906).  Leann Harper made the motion.  Anthony McDaniel second.  Motion passed 6-0.    

VII.  Committee Chair/Council Reports:

      Dale English – Nothing to report.

     Tom Kirkland – Nothing to report.

     Anthony McDaniel – Anthony McDaniel asked if Fiscal Officer Lori Cunard had ordered a new desk, her desk has been repaired but she did order 2 new chairs for the Fiscal Office.

     Anthony McDaniel reported that the county commission is considering using EMS Levy Funds for dispatch.  He is encouraging Council to take a look at the levy language and question the legality of it.  He met with the commissioners this morning as a taxpayer to express to them that he does not support them diverting any levy funds away from actual emergency medical services.  He is encouraging everyone to ask questions, research, and form their own opinion.  Anthony McDaniel said he was one of several that fought very hard for the levy to pass so there could be continued emergency medical services 10 – 15 years down the road.  He believes that once they start using the levy funds for something else it will just keep continuing.  Mayor Hehr agreed and because of the distance we are from the nearest hospital we desperately need those services. 

     Leann Harper – Nothing to report.

     Tiffany Ramsay – Tiffany Ramsay reported the Property Maintenance Committee met and the clean-up weeks are in April, June, and July.  She said the committee continued to discuss properties in town that need cleaned up and possible ways to help out.  Tiffany Ramsay has flyers for the Spring Fling that the Community Strong Committee has planned for April 27th, and she has the schedule for Music in the Park for the entire summer.  Music in the Park will be the first Friday of each month, May – August, the first one being May 3rd @ 6:00 p.m. 

    Matt Schaber – Nothing to report.

VIII:  Solicitor’s Report:

      Report was given earlier in the meeting.

IX:   Mayor’s Report:

     Mayor Hehr asked for a motion to approve the payment of bills.  Tiffany Ramsay made the motion.  Tom Kirkland second.  Motion passed 6-0.

     Mayor Hehr asked for a motion to approve the Mayor’s Court report, mid-April 2024.  Dale English made the motion.  Anthony McDaniel second.  Motion passed 6-0.  

          Mayor Hehr asked for a motion to go into Executive Session regarding Employee Compensation.  Dale English made the motion.  Leann Harper second.  Motion passed 6-0.

Executive Session entered at 5:55 p.m.

     Mayor Hehr asked for a motion to go back into Regular Session.   Anthony McDaniel made the motion.  Dale English second.  Motion passed 6-0.  Regular Session entered at 6:45 p.m.

 X.  Un-registered Visitors:

     None

 XII. Adjourn:

     The Mayor asked for a motion to adjourn the meeting.  Dale English made the motion.  Tom Kirkland second.  Motion passed 6-0.  The meeting was adjourned at 6:47 p.m.

ATTEST:

___________________________                                                 ____________________________

 Carol Hehr, Mayor                                                                                  Lori Cunard, Fiscal Officer                                                                                      

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Meeting Minutes (3-18-24)

                                        The Council of the Village of Woodsfield

                                                            March 18, 2024

The Council of the Village of Woodsfield met in Regular Session on March 18, 2024.

 I.  Roll Call:

      Present:  Council Members; Dale English, Tom Kirkland, Leann Harper, Tiffany Ramsay, Matt Schaber, Mayor Carol Hehr, Fiscal Officer Lori Cunard, and Village Administrator Kevin Brooks.

     Absent – Council member Anthony McDaniel, Solicitor Ryan Regel.

II.   Pending Meeting Minutes Approval:

     Dale English made the motion to accept the March 4, 2024 meeting minutes as written.   Leann Harper second.  Anthony McDaniel – absent.  Motion passed 5-0. 

     Retired Water Department employee Marcus Haralson was asked to attend the council meeting.  Council wanted to recognize Mr. Haralson for his 39 years of service with the Village.  He was presented with a Certificate of Appreciation and gifted the 1946 Harley Davidson that is owned by the Village.   It was found that the value of the bike was not as much as most people thought so the Village was able to give it to Mr. Haralson.  Kevin Brooks spoke up to say that Mr. Haralson could have retired several years ago but chose to stay because we needed a Class III Operator.   He had retired a few years ago and continued to work to help Tyler Spence when he started at the Water Plant and stayed until all but one of the guys at the plant have been licensed, and his leadership and training has shaped that department.  Mr. Haralson thanked Council and he appreciates everything they have done for him during his 39 years of service. 

III.  Registered Visitors/Guest:

      None

IV.  Old Business:

     DORA – Mayor Hehr said that she and Tiffany Ramsay would get together to come up with a design for the cups for DORA and bring it to Council.  Kevin Brooks stated that we could buy the first round of cups but then he believes we can turn it into advertising for businesses in town to purchase the cups.  Mayor Hehr said they would have a recommendation for the cups at the next Council meeting. 

     POLICE LEVY – Nothing to report other than Mayor Hehr hopes everyone went out and voted today.  We will know by tomorrow night whether the levy passes.  There is a rumor that if the levy fails the Police Department will be disbanded which is not true.  If the levy fails, the P. D.  will just move on as normal.  The police officers went door to door with flyers that gave information regarding the levy.  This year our total budget for the Police Department is $476,000 so the $100,000 the levy will generate is just a drop in the bucket.  Mayor Hehr also stated that our Health Commissioner praised Chief Corey Jones and Lieutenant Zane Love for the input they gave at the Suicide Fatality review held at the Health Department. 

V.    Administrator Report:

     Village Administrator Kevin Brooks stated that he had previously talked with Council regarding Lexipol training modules.  He has not gotten any feedback from anyone, and he has been getting calls from Lexipol asking if we are going to engage them to do the training.   He would like to have an answer on whether we want to go with Lexipol or not, he knows Chief Corey Jones would like to use them for police training.   Mr. Brooks would like to know if Council wants to engage Lexipol and come up with a portfolio of training modules.  Mayor Hehr said she believes there is always benefit from training but if we do this it has to be mandatory and each employee that does the training will have to present a Certificate or something proving they did it.  Kevin Brooks said he believes it would be done as a group on a designated day as an online video.  Dale English asked about pricing and Kevin Brooks said he would have to refer back to the catalog for pricing but most of the modules were per person and he believes it is $175/person.  Leann Harper said she thought we were going to have a price quote for the Personnel Policy Manual, but Kevin Brooks said he does not think the policy manual needs to be done.  He thinks it would be a good idea to review the policy manual be he feels pretty comfortable with where we are at

regarding the policy manual.  Leann Harper stated that if the departments want it and the department superintendents see that the training gets done, she is in agreement with it.  Fiscal Officer Lori Cunard stated that there is some training available that is free.   Kevin Brooks suggested he meet with Diane Burgess from Lexipol, and they will come up with a training menu for each department and the cost for each department and he will present it to Council before signing off on anything, Council agreed. 

VI.   Fiscal Officer Report:

     Fiscal Officer Lori Cunard said that the Fiscal Office will be closed Tuesday – Thursday next week for the LGS Conference.   She has listed everyone for the Public Records Training that will be attended on Tuesday. 

     Lori Cunard said she will also be attending Mayors Clerk Training in April to keep her certification. 

     Kevin Brooks said that the building will be closed on Friday, March 29th for Good Friday.  He said that since the building will be closed for 3 days that he, Lori Cunard, and Lizzie Shetler will be painting the floor downstairs and doing a little painting on the walls. 

VII.  Committee Chair/Council Reports:

      Dale English – Nothing to report.

     Tom Kirkland – Nothing to report.

     Anthony McDaniel – Absent.

     Leann Harper – Nothing to report.

     Tiffany Ramsay – Tiffany Ramsay reported that there is a Property Maintenance meeting on Wednesday, March 20th @ 4:30 p.m. here at the City building. 

     The Community Strong Committee has been working on Music in the Park for the summer months to be held the first Friday of May, June, July, and August.  They are also thinking of having some bands on the open lot next door on a Saturday evening to take advantage of the DORA.  On April 27th there will be a Community Spring Fling on the square downtown.  They are also going to do something at Memorial Park on fireworks evening again this year but expand it a little more. 

     Kevin Brooks said he met with Amanda Gilbert regarding the Community Garden.  They would like to utilize the parcel next door between the 2 garages.  It will stay between the garages and no bigger than the width of the garages.  The only thing they have asked us to do is till the ground, they will build raised beds and keep them maintained. 

     Mayor Hehr reported that she has been in contact with Frankie Silvas from the Bushel Basket to ask if they will be coming back for the Farmers Market again this year.  She said they are very interested, but they cannot start until the first of June.  Mayor Hehr is going to put together a list of vendors and call them to see who would be interested in setting up a stand next door for the Farmers Market. 

     Mayor Hehr said she would like to have the dumpsters in town again for clean-up.  She has been around town, and it looks like several can benefit from the dumpsters.  Kevin Brooks said he would call Rosen tomorrow to see if we can get the dumpsters the week of June 3rd and if not then the week of June 10th

    Matt Schaber – Matt Schaber reported that all 5 of the drawings for the control boxes are up thanks to the tape and the Street Department.  He has not heard any comments himself regarding the drawings.  Kevin Brooks said he has heard both negative and positive comments.   Tiffany Ramsay asked how long they will be up.  Matt Schaber said he was not really sure, but he didn’t care if they stayed up for quite some time.   Leann Harper asked if the kids knew they were up, Matt Schaber said he has a write up for the paper about the artwork if Kreg Robison can get it in for this week, but he thinks the kids have seen them. 

     Mayor Hehr asked Matt Schaber to report on the training he went to on Saturday.  Matt Schaber said it was interesting and gave him a lot to think about.  He said he had questions, but he was not sure if we

are a charter or statutory village.  Kevin Brooks and Mayor Hehr said they are pretty sure we are statutory but that is a question for Solicitor Ryan Regel. 

VIII:  Solicitor’s Report:

      Nothing more to report.

IX:   Mayor’s Report:

     Mayor Hehr asked for a motion to approve the payment of bills.  Leann Harper made the motion.  Tiffany Ramsay second.  Anthony McDaniel – absent.  Motion passed 5-0.

     Mayor Hehr asked for a motion to approve the Mayor’s Court report, mid-March 2024.  Tom Kirkland made the motion.  Dale English second.  Anthony McDaniel – absent.  Motion passed 5-0.  

     Mayor Hehr said she has talked to Chief Corey Jones about getting prices for alarms on the desks in the Fiscal Office, Mayor’s Office, and in the Utility Office.  She feels it is necessary because once someone comes through the security door there is no recourse. 

     Kevin Brooks wanted to report that the new meter reading was installed and is working very well.  They had 2 days of training last week.  The meter reading has gone from taking up to 5 days to 1 day and part of a second.  There are a lot fewer misreads and it is much more efficient.   We also now have 3 handhelds whereas before we only had 1. 

 X.  Un-registered Visitors:

     None

 XII. Adjourn:

     The Mayor asked for a motion to adjourn the meeting.  Leann Harper made the motion.  Matt Schaber second.  Anthony McDaniel – absent.  Motion passed 5-0.  The meeting was adjourned at 6:10 p.m.

ATTEST:

___________________________                                                 ____________________________

 Carol Hehr, Mayor                                                                                  Lori Cunard, Fiscal Officer                                                                                      

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Meeting Minutes (3-4-24)

                                        The Council of the Village of Woodsfield

                                                            March 4, 2024

The Council of the Village of Woodsfield met in Regular Session on March 4, 2024.

 I.  Roll Call:

      Present:  Council Members; Dale English, Tom Kirkland, Leann Harper, Tiffany Ramsay, Matt Schaber, Mayor Carol Hehr, Fiscal Officer Lori Cunard, and Village Administrator Kevin Brooks.

     Absent – Council member Anthony McDaniel.

II.   Pending Meeting Minutes Approval:

        Tom Kirkland made the motion to accept the February 19, 2024 meeting minutes as written.   Matt Schaber second.  Anthony McDaniel – absent.  Motion passed 5-0. 

III.  Registered Visitors/Guest:

      None

IV.  Old Business:

     DORA – Nothing to report other than Solicitor Ryan Regel stated that every 5 years Council would need to review for any changes, if any, and reaffirm with the State of Ohio.  Village Administrator Kevin Brooks said we need to get signs and cups.  He asked if the cups are going to be an expense we take on or are we going to give cups to the participating businesses within the district to start and when they are gone, they will need to purchase more from us.  Kevin Brooks stated that the businesses will sell them.  Tom Kirkland said he didn’t think it would be a big expense.  Kevin Brooks said that technically, the businesses will be selling the cups and making money off of them so he feels giving them the first 500 or so would be fine but when they need more at what point do we say they are making money off them, but we are the ones paying for them.  Mr. Brooks is not saying we should be making money from the cups, but he feels we should at least be made whole, the decision will be up to Council.  Mayor Hehr said she will check with M.A.C.O. for prices.  Solicitor Ryan Regel pointed out that the cups are single use cups and in other areas that have DORA, the businesses sell the cups to the customer @ $1.00 each and there are sometimes other committees or non-profit’s that get involved to push tourism that have taken on some liability.    Tiffany Ramsay had a cup from Marietta that had the DORA rules on one side and one of the business logos printed on the other side of the cup.   Kevin Brooks stated that some of the businesses in town may want to sponsor some cups with their logo printed on them.   Council will think about what they want to do, it will be discussed again at another meeting.

     POLICE LEVY – Nothing to report, we will just wait to see what happens on March 19th

V.    Administrator Report:

     Village Administrator Kevin Brooks reported that Eric Preston, Cemetery Laborer, will have his one- year anniversary on March 6th.  He has spoken to Steve Eikleberry, Cemetery/Park Superintendent, and he would like to give him a 3% increase in wages per his hiring agreement.  Tom Kirkland made a motion to give Eric Preston, Cemetery Laborer, a 3% increase in wages.  Dale English second.  Anthony McDaniel – absent.  Motion passed 5-0. 

     Kevin Brooks reported that Seth Alleman, Electric Department, will meet his one-year anniversary, also on March 6th.  He spoke to Lewis Hill, Electric Superintendent, and he would like him to have a 3% increase in wages.  Dale English made a motion to give Seth Alleman, Electric Department, a 3% increase in wages.  Tom Kirkland second.  Anthony McDaniel – absent.  Motion passed 5-0. 

     Kevin Brooks reported that Dustin Kirkland has completed his Class I Water Licensure Exam.  The last employee who passed Class I was Dan Haralson and he was given 5% so he would like Dustin Kirkland to have a 5% increase.  Kevin Brooks stated that he would like the Personnel Committee to meet because 5% for passing Class I in the Water Department is not in line with what we are doing in the Electric Department.   Dale English made a motion to give a 5% increase in wages to Dustin Kirkland, Water Department, for passing Class I Water Licensure test.  Matt Schaber second.   Tom Kirkland – abstain.  Anthony McDaniel – absent.  Motion passed 4-0.   Kevin Brooks said again that he would like some clarity as far as increases for the Water Department when passing the licensure exams.  Matt Schaber asked what is done for the Electric Department.  Kevin Brooks explained that it is tiered because they

have three levels of classes to complete but he believes it is $2,500.00 for the first two levels and $5,000.00 for the third level.

      Kevin Brooks said that for the Water Department, Tyler Spence is a Class III.  We have to have at least one Class III operator and at least one Class I operator and we currently have two Class I Operators.   Wyatt Goodrich, Water Department, will be taking his Class I in the next 3 months.  Once they take the tests, a certain amount of time has to pass before they can move on to the next test and they also need to have a certain amount of service credit before they get their license.   Mr. Brooks is not saying we need to change everything, but he wants to make things right with the guys obtaining licensure moving forward.   He said he feels that the Water Department is not being treated on an equal basis for obtaining their licensures as compared to the Electric Department. 

     Dale English asked if it should be the Personnel Committee or the Finance Committee that meets.  Kevin Brooks said it did not matter but he just thinks it should be looked into. 

     Kevin Brooks requested Executive Session at the end of the meeting regarding acquisition of property and Compensation of an employee.

     Kevin Brooks wanted Council to be aware that we do not repair private property.  We had an issue regarding private property and a pothole situation.  Mr. Brooks said it is the fact that if you do for one then you will have to do for others and when does it stop.   He wanted Council to be aware because if there are complaints about certain things not getting done it is probably because it is on private property.      

     Kevin Brooks commended Lizzie Shetler, Custodian, for the job she has been doing cleaning the building.  She is doing a fantastic job cleaning the building.   Kevin Brooks stated that once the cleaning is caught up, he would like to take a weekend and have the floors downstairs painted and the walls dressed up. 

     Lastly, Kevin Brooks said he has been notified that the elected officials on the federal level are taking requests again so we will be submitting our projects again this year to see where it goes.  Last year we submitted water and sewer infrastructure upgrade projects and the government center which will be submitted again this year.  The government center was selected as the number one project but ended up getting kicked to the curb early on for certain reasons.  Basically, we will just revise the estimate from last year to account for rising construction costs from 2023 to 2024. 

VI.   Fiscal Officer Report:

     Fiscal Officer Lori Cunard said there is an Ordinance in Council packets for 2024 permanent appropriations for a fund that was mistakenly left off of the previous budget Ordinance.    There is also an Ordinance in Council packets for correcting previous advances that had been done as far back as 2014 and either not repaid or repaid incorrectly.  Lori Cunard has been in contact with Local Government Services (LGS) who will advise her on how to correct the advances made and not repaid/repaid incorrectly. 

     Lori Cunard asked for Council approval to open Fund 2042 for ODNR Natureworks Grant which was recommended by LGS.  LGS recommended this to keep the grant funds separate from other funds. 

     Lori Cunard reported that the Local Government Officials Conference will take place on March 26th – 28th in Columbus.   The Fiscal office will be attending so the office will be closed.

VII.  Committee Chair/Council Reports:

      Dale English – Dale English reported that the Finance committee met last Thursday regarding the advances that had been done as far back as 2014, Finance Committee recommendations are on the Ordinance in Council packets. 

     Tom Kirkland – Nothing to report.

     Anthony McDaniel – Absent.

     Leann Harper – Nothing to report.

     Tiffany Ramsay – Nothing to report.

    Matt Schaber – Matt Schaber reported that he picked up the magnetic skins for the control boxes from M.A.C.O. today.  They have discovered that the control boxes are actually aluminum so the skins will not stick to them.  They have come up with a couple of other ideas to put them on the control boxes but they turned out very nice. 

VIII:  Solicitor’s Report:

      Nothing more to report.

IX:   Mayor’s Report:

     Mayor Hehr asked for a motion to approve the payment of bills.  Leann Harper made the motion.  Tiffany Ramsay second.  Anthony McDaniel – absent.  Motion passed 5-0.

     Mayor Hehr asked for a motion to approve the Mayor’s Court report, February 2024.   Dale English made the motion.  Matt Schaber second.  Anthony McDaniel – absent.  Motion passed 5-0.  

     Mayor Hehr asked for a motion to approve the Income Tax Report, February 2024.  Tom Kirkland made the motion.  Leann Harper second.  Anthony McDaniel – absent.  Motion passed 5-0.  Kevin Brooks said we are only tracking about $3,000.00 behind last year but we will be keeping a close eye on it.   He stated that March and April should be bigger collection months so hopefully we will catch up. 

     Mayor Hehr asked for a motion to pass Ordinance #04-2024, An Ordinance Providing for Amending and Revising Specific Line-Items in the Appropriations of Expenditures for the Village of Woodsfield, for the Calendar Year 2024, Declaring an Emergency.   Tom Kirkland made the motion.  Tiffany Ramsay second.  Dale English – yes, Leann Harper – yes, Matt Schaber – yes, Anthony McDaniel – absent.  Motion passed 5-0.

     Mayor Hehr then asked for a motion to suspend the rules and pass Ordinance #04-2024 by its second reading, declaring an emergency.   Leann Harper made the motion.  Matt Schaber second.  Dale English – yes, Tom Kirkland – yes, Tiffany Ramsay – yes, Anthony McDaniel – absent.  Motion passed 5-0.

     Mayor Hehr then asked for a motion to suspend the rules and pass Ordinance #04-2024 by its third reading, declaring an emergency, and adopt.  Dale English made the motion. Leann Harper second.  Tom Kirkland – yes, Tiffany Ramsay – yes, Matt Schaber – yes, Anthony McDaniel – absent.  Motion passed 5-0.  Ordinance #04-2024 adopted.

     Mayor Hehr asked for a motion to pass Ordinance #05-2024, An Ordinance Providing for Amending and Revising Specific Line-Items in the Appropriations of Expenditures for the Village of Woodsfield, for the Calendar Year 2024 and Declaring an Emergency.   Matt Schaber made the motion.  Tom Kirkland second.  Dale English – yes, Leann Harper – yes, Tiffany Ramsay – yes, Anthony McDaniel – absent.  Motion passed 5-0.

     Mayor Hehr then asked for a motion to suspend the rules and pass Ordinance #05-2024 by its second reading, declaring an emergency.   Leann Harper made the motion.  Dale English second.  Tom Kirkland – yes, Tiffany Ramsay – yes, Matt Schaber – yes, Anthony McDaniel – absent.  Motion passed 5-0.

     Mayor Hehr then asked for a motion to suspend the rules and pass Ordinance #05-2024 by its third reading, declaring an emergency and adopt.   Tom Kirkland made the motion.  Leann Harper second.  Dale English – yes, Tom Kirkland– yes, Tiffany Ramsay – yes, Matt Schaber – yes, Anthony McDaniel – absent.  Motion passed 5-0.  Ordinance #05-2024 adopted. 

     Mayor Hehr reported that she attended the Land Bank meeting and with leftover money from the last round we are going to have 2 houses on Sycamore Street torn down.  For the next round of money there will possibly be one on North Main and one on High Street depending on how much money is left over. 

     Mayor Hehr reminded everyone that the sidewalk program is available for anyone wanting to replace their sidewalks.  You can be re-imbursed for half the cost of replacement sidewalk up to $500.00.  Kevin Brooks said we also have the demolition program at up to $1,000.00 and façade renovations, including signage, up to $1,000.00.   He said he did receive an application this week for façade renovations.  

    Mayor Hehr said she and Park Superintendent, Steve Eikleberry met this week with a gentleman from the company that will be painting the pool.  He said he does not think it needs any sandblasting, just paint, but the deep end of the pool had water in it so they could not get a good look at it.  Steve Eikleberry is going to drain it and send pictures this week.

     Mayor Hehr spoke with Westfalls about the hanging baskets, they are waiting to see what kind of hangers are purchased so they know what size baskets before pricing them.  

     Mayor Hehr said we are going to apply for the CDBG Grant.  It is for Airport Rd. and Liberty Alley.  The estimated construction cost is $136,000.00 and our proposal is to match 50-50.  There are going to be 3 houses that we know of that will be built on Liberty Alley.  The big CDBG grant, $750,000, will be if we are income eligible, which we have been for years. 

 X.  Un-registered Visitors:

     None

     Mayor Hehr asked for a motion to go into Executive Session regarding acquisition of property and compensation of an employee.   Dale English made the motion.  Tom Kirkland second.  Anthony McDaniel – absent.  Motion passed 5-0.  Executive Session entered at 6:05 p.m. 

     Mayor Hehr asked for a motion to go back into Regular Session.  Matt Schaber made the motion.   Tiffany Ramsay second.   Anthony McDaniel – absent.  Motion passed 5-0.  Regular Session entered at 6:30 p.m.

XII. Adjourn:

     The Mayor asked for a motion to adjourn the meeting.  Leann Harper made the motion.  Tom Kirkland second.  Anthony McDaniel – absent.  Motion passed 5-0.  The meeting was adjourned at 6:35 p.m.

ATTEST:

___________________________                                                 ____________________________

 Carol Hehr, Mayor                                                                                  Lori Cunard, Fiscal Officer                                                                                      

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Meeting Minutes (2-18-24)

 

The Council of the Village of Woodsfield

   February 18, 2024

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Meeting Minutes (2-19-24)

                                        The Council of the Village of Woodsfield

                                                            February 19, 2024

The Council of the Village of Woodsfield met in Regular Session on February 19, 2024.

 I.  Roll Call:

      Present:  Council Members; Dale English, Tom Kirkland, Anthony McDaniel, Leann Harper, Tiffany Ramsay, Matt Schaber, Mayor Carol Hehr, Fiscal Officer Lori Cunard, and Village Administrator Kevin

Brooks.

     Absent – Solicitor Ryan Regel.

II.   Pending Meeting Minutes Approval:

        Leann Harper made the motion to accept the February 5, 2024 meeting minutes.   Dale English second.  Motion passed 6-0. 

III.  Registered Visitors/Guest:

      None

IV.  Old Business:

     DORA – Nothing to report.

     POLICE LEVY – Nothing to report.

V.    Administrator Report:

     Village Administrator Kevin Brooks reported that we are proposing to hire Lizzie Shetler at $13.00/hr. as part-time custodian for the building beginning March 1st.  Mr. Brooks said that she may need to work more hours up front due to the condition of the building.  He also said the hourly wage is more than normally paid to custodians, but he feels it will be money well spent.  Leann Harper made the motion to hire Lizzie Shetler as part-time custodian at $13.00/hr. starting March 1st.   Dale English second.  Motion passed 6-0. 

     Kevin Brooks requested Executive Session at the end of the meeting regarding acquisition of property.

VI.   Fiscal Officer Report:

     Fiscal Officer Lori Cunard said there is an Ordinance for 2024 permanent appropriations in council packets to be approved. 

     Lori Cunard asked Council’s opinion regarding a Pitney-Bowes machine for postage rather than purchasing the stamped envelopes, mainly to be used in the Utility office for the mailing of statements.  The information provided to Council stated that we could save up to .o5/piece on postage, currently we are spending .97/envelope mailed and she is just trying to price compare.  Leann Harper spoke up to say that these machines are expensive to lease and are simply for convenience, not necessarily to save money.  Kevin Brooks said he is not totally opposed to it but would like to gather more information and discuss it with the Utility office before deciding.  Lori Cunard also asked about getting a bulk permit from the post office, but Kevin Brooks does not think we would qualify for a bulk permit or that it would be very cost effective.   Leann Harper said we need to figure out how many envelopes go out per month and then figure out how much it would cost for the machine from Pitney-Bowes.  Kevin Brooks said we just signed a 36-month contract for a new machine that folds and stuffs the statements for the Utility office.   Leann Harper said if the difference is even a wash, then she feels it would be more convenient to go with Pitney-Bowes but if not then she feels we should continue with what we are doing.  Kevin Brooks stated that he knows the customer service with Pitney-Bowes is excellent and he is not totally opposed to it, but he would still like to see more information. 

     Kevin Brooks asked if there is a reference sheet in the Council packet listing the departments and their budget.  He is wanting a spreadsheet listing each department and their total annual budget that can be easily referenced because he thinks that Council will be getting a lot of questions due to the Police levy.  He thinks it is their fiscal responsibility to know what it costs to run each department.  If Council can have a one-page reference it would be much easier to refer to than the Ordinance that is several pages long.   The Fiscal office will work on this for Council in the coming week. 

VII.  Committee Chair/Council Reports:

      Dale English – Dale English reported that the Cemetery committee met to review current pricing.  The new rates being proposed are in Council packets.  Dale English asked for any questions, there were none.   The plots were not increased, only the open/closing, cremation, and mausoleum. 

     Mayor Hehr asked for a motion to accept the recommended rate increases for the Cemetery.   Anthony McDaniel made the motion.  Leann Harper second.  Motion passed 6-0. 

     Tom Kirkland – Nothing to report.

     Anthony McDaniel – Nothing to report.

     Leann Harper – Leann Harper reported that she had a resident ask having a “No engine brake” in the Village.  The resident lives along Eastern Ave. going out of town along St. Rt. 78.  Kevin Brooks said no one has ever asked about that so he suggests contacting Solicitor Ryan Regel to change the Ordinance.  Solicitor Regel can do an amendment and Council would vote on it.  If it passes, the signs can be ordered and put up.   Mayor Hehr stated that she thought we already had an Ordinance regarding no engine brake.  Dale English spoke up and said there are signs at each end of town for “No jake brake” which is the same thing as engine brake.  Kevin Brooks said we will investigate but if the Ordinance needs amended, it can be easily done and if there are already signs up then we need to start enforcing. 

     Tiffany Ramsay – Tiffany Ramsay reported that the Park committee met along with Steve Eikleberry, Park superintendent.  In Council packets are recommended rates for the Pool; daily admission, passes, etc. along with concession stand pricing for the upcoming pool season.  None of the admission rates increased this year but there were some increases for concessions. 

     Mayor Hehr asked for a motion to accept the recommended admission/concession prices for the 2024 pool season.  Leann Harper made the motion.  Matt Schaber second.  Motion passed 6-0. 

     Kevin Brooks said he would have Steve Eikleberry submit a list of lifeguards and proposed pay rates for the next Council meeting.   Tiffany Ramsay had the list of lifeguards and pay rates. 

     Mayor Hehr asked for a motion to approve of the hiring and payrates of the following lifeguards:

Kaleigh Safreed and Trista Morris @ $11.25/hr., Kynzi Bishop, Shaylee Burkhart, and Kalista Friday @ $10.75, and Raquel Stimpert @ $10.45/hr.  Dale English made the motion.  Tom Kirkland second.  Motion passed 6-0. 

     Matt Schaber – Matt Schaber reported that the magnetic skins that M.A.C.O. is working on for the control boxes are running late due to sickness and vacation but should be completed at the end of February or the first of March. 

VIII:  Solicitor’s Report:

      Solicitor absent.

IX:   Mayor’s Report:

     Mayor Hehr reported that there needed to be a reorganization of Council.  She stated that there needs to be a President elected.  Mayor Hehr asked for nominations for Council President.  Tom Kirkland made the motion to nominate Dale English for Council President.  Tiffany Ramsay second.   Leann Harper nominated Tom Kirkland because she thinks Council President should change each year.  Tom Kirkland did not accept due to having a family member employed with the Village.  Leann Harper then nominated Tiffany Ramsay, but Fiscal Officer Lori Cunard spoke up and said to change Council President each year would be a lot of work because that would mean changing the signers on all of the bank accounts.  Leann Harper then withdrew the nomination.  Motion passed 6-0 for Dale English as President of Council.

     Mayor Hehr had a meeting with Mike Carder today.  She wanted to compliment Fiscal Officer, Lori Cunard because Mike Carder stated how much he appreciated Lori’s promptness when he asked for

reports while working on the Buckeye Hills grant.  He said he asked for information several times and Lori would always respond quickly, sometimes in as little as 15-20 minutes.

     Mayor Hehr told Council that she would like to price hanging baskets for the downtown.  She thinks it would really beautify the square.  She believes there will be 11 but there is one in front of KFC and she also thinks it would look nice to place 2 in front of the City building.   She said donations would be accepted for the baskets.   Kevin Brooks said he is not opposed to having the baskets but if we got them, he would like to purchase a commercial grade watering contraption because he doesn’t want to have any of the guys carrying ladders downtown to water hanging baskets.  Mayor Hehr will price the baskets and report back to Council at a later date. 

     Kevin Brooks said plans are already being made for the landscaping of the center islands and curb islands so it will be done for the beginning of the summer.

     Mayor Hehr asked for a motion to approve the payment of bills.  Tiffany Ramsay made the motion.  Tom Kirkland second.  Motion passed 6-0.

     Mayor Hehr asked for a motion to approve the Mayor’s Court report, mid-February 2024.   Anthony McDaniel made the motion.  Matt Schaber second.  Motion passed 6-0.   Anthony McDaniel asked where most of the fine money comes from for Mayor’s Court.  Mayor Hehr said most of the fine money comes from operating with no driver’s license. 

     Mayor Hehr asked for a motion to pass Ordinance #03-2024, An Ordinance to make Permanent Appropriations for the Current Expenses and other Expenditures of the Village of Woodsfield, State of Ohio during the Fiscal Year Ending December 31, 2024, Declaring an Emergency.   Tom Kirkland made the motion.  Matt Schaber second.  Dale English – yes, Anthony McDaniel – yes, Leann Harper – yes, Tiffany Ramsay – yes.  Motion passed 6-0.

     Mayor Hehr then asked for a motion to suspend the rules and pass Ordinance #03-2024 by its second reading, declaring an emergency.  Dale English made the motion.  Anthony McDaniel second.  Tom Kirkland – yes, Leann Harper – yes, Tiffany Ramsay – yes, Matt Schaber – yes.  Motion passed 6-0.

     Mayor Hehr then asked for a motion to suspend the rules and pass Ordinance #03-2024 by its third reading, declaring an emergency, and adopt.  Matt Schaber made the motion.  Anthony McDaniel second.  Dale English – yes, Tom Kirkland – yes, Leann Harper – yes, Tiffany Ramsay – yes.  Motion passed 6-0.  Ordinance #03-2024 adopted.

     Mayor Hehr asked for a motion to pass Ordinance #02-2024, An Ordinance Authorizing the Execution of the 2023 PJM Power Pool Participant Schedule with American Municipal Power, Inc. (AMP) and Declaring an Emergency.   Dale English made the motion.  Leann Harper second.  Tom Kirkland – yes, Anthony McDaniel – yes, Tiffany Ramsay – yes, Matt Schaber – yes.  Motion passed 6-0.

     Mayor Hehr then asked for a motion to suspend the rules and pass Ordinance #02-2024 by its second reading, declaring an emergency.   Anthony McDaniel made the motion.  Matt Schaber second.  Dale English – yes, Tom Kirkland – yes, Leann Harper – yes, Tiffany Ramsay – yes.  Motion passed 6-0.

     Mayor Hehr then asked for a motion to suspend the rules and pass Ordinance #02-2024 by its third reading, declaring an emergency and adopt.   Anthony McDaniel made the motion.  Tiffany Ramsay second.  Dale English – yes, Tom Kirkland – yes, Leann Harper – yes, Matt Schaber – yes.  Motion passed 6-0.  Ordinance #02-2024 adopted. 

     Mayor Hehr asked for a motion to pass Resolution #2024-01, A Resolution enacted by the Village of Woodsfield, Monroe County, in the matter of the stated described project.   Project description:  Two-lane resurfacing project using an asphalt overlay on State Route 800 in the Village of Woodsfield.  Begin work at the intersection of State Route 26/North Street/Main Street and end work at the “Leave Woodsfield Corporation Limit”.  Total length of work in the Village of Woodsfield is approximately 0.65 miles.   Tom Kirkland made the motion.  Dale English second.  Matt Schaber asked what the project includes.  Kevin Brooks explained that this includes grinding and resurfacing from McDonald’s to the corporation limit and there will be substantial sidewalk and ADA upgrades as well.   There will be some reclamation underneath but there is brick underneath, and it will not all be taken up.  Leann Harper asked if this includes beside Rite-Aid but it does not.  Kevin Brooks stated that because there is not going to be a full reclamation by removing the brick there will always be some problems with potholes.  Anthony McDaniel asked if we had checked into having the brick removed at on point. 

Kevin Brooks said we cannot do it; it would have to be an ODOT project.  Dale English said he had talked to an individual with ODOT about removing the brick when repaving and he was told that Council had

voted many years ago to not remove any of the brick and he saw the paperwork proving it.   Kevin Brooks also stated that a few years ago, Gulfport spent $40,000.00 to patch and fix the road in that same section and because of heavy trucks it is already torn up.  Motion passed 6-0.

 X.  Un-registered Visitors:

     None

     Mayor Hehr asked for a motion to go into Executive Session regarding acquisition of property.   Matt Schaber made the motion.  Anthony McDaniel second.  Motion passed 6-0.  Executive Session entered at 6:15 p.m. 

     Mayor Hehr asked for a motion to go back into Regular Session.  Leann Harper made the motion.   Anthony McDaniel second.  Motion passed 6-0.  Regular Session entered at 6:57 p.m.

XII. Adjourn:

     The Mayor asked for a motion to adjourn the meeting.  Leann Harper made the motion.  Anthony McDaniel second.  Motion passed 6-0.  The meeting was adjourned at 7:00 p.m.

ATTEST:

___________________________                                                 ____________________________

 Carol Hehr, Mayor                                                                                  Lori Cunard, Fiscal Officer                                                                                      

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Meeting Minutes (2-5-24)

                                        The Council of the Village of Woodsfield

                                                            February 5, 2024

The Council of the Village of Woodsfield met in Regular Session on February 5, 2024.

 I.  Roll Call:

      Present:  Council Members; Dale English, Tom Kirkland, Anthony McDaniel, Leann Harper, Tiffany Ramsay, Matt Schaber, Mayor Carol Hehr, Fiscal Officer Lori Cunard, Solicitor Ryan Regel, and Village Administrator Kevin Brooks.

II.   Pending Meeting Minutes Approval:

        Dale English made the motion to accept the January 15, 2024 meeting minutes.   Matt Schaber second.  Motion passed 6-0. 

III.  Registered Visitors/Guest:

      None

IV.  Old Business:

     DORA – Solicitor Ryan Regel congratulated the Village; the state agency approved the DORA application, so the Village is DORA established.  He said we can now go ahead with ordering the signs, cups, etc.  Solicitor Regel said it is his understanding that the participating establishments also received emails or letters from the State agency letting them know the DORA application has been approved. 

     POLICE LEVY – There are signs downstairs regarding the Levy.  Kevin Brooks said to let Chief Corey Jones know if anyone wants one. 

V.    Administrator Report:

     Village Administrator Kevin Brooks stated that everyone has the proposed Cemetery rates in front of them.  Mr. Brooks met with Steve Eikleberry, Park/Cemetery Superintendent and Lori Cunard, Fiscal Officer today regarding the rates.  The last time rates were raised was in 2012 so Steve Eikleberry thought it was time to review and raise rates, almost everything was raised by $100.00.  Kevin Brooks asked for council to make a motion to approve the proposed rates for the Cemetery.  Tom Kirkland made the motion.  Dale English second.  Anthony McDaniel asked how many open spots there are at the Cemetery.  Kevin Brooks said he did not know but there is a lower section at the Cemetery, and no one is buried there yet and there are openings in the mausoleum.   Mr. Brooks also said we have engaged with a drone service that is supposed to come in and map it for us.  They can overlay it and give us an inventory of who all is buried there as well as tell us how many plots are still available but that will not happen until this summer.  The Cemetery computer system is antiquated so it makes more sense to have the drone service come in, do a fly over and give us a CD with the map on it.  Mayor Hehr said for everyone’s information the increase is not for graves/plots but for open/closing, cremation, and mausoleum.  Mayor Hehr asked if the Cemetery Committee met and discussed the price increase, they did not.  Mayor Hehr said she would really like for these committees to start meeting and discussing these types of recommendations.  She said the Committee can meet about the increases and make the recommendations for the next council meeting to be voted on, so the motion did not pass this evening.   

     Kevin Brooks said Council also has before them the lifeguard wage increase.  There is one new lifeguard, and the rest are returning lifeguards, and it has been past practice to give the returning lifeguards a little more in hourly wages.  Mayor Hehr said she would like the Park Committee to meet and discuss it before Council approval. 

     Kevin Brooks reported that Dustin Kirkland, Water Department, has completed his 6-month probation.  Mr. Brooks has talked with Tyler Spence, and they are recommending a 3% wage increase.  Anthony McDaniel made the motion for a 3% wage increase for Dustin Kirkland, Water Department, for successful completion of his probationary period.  Dale English second.  Tom Kirkland – abstain.  Motion passed 5-0. 

     Kevin Brooks said Mark Haralson, Water Department, has retired as of January 31, 2024.  He would like Council to accept Mr. Haralson’s retirement.  Anthony McDaniel made a motion to accept the retirement of Mark Haralson, Water Department, as of January 31, 2024.  Matt Schaber second.  Tom Kirkland – abstain.  Motion passed 5-0.

   Kevin Brooks would like to change Wyatt Goodrich to full-time permanent at the Water Plant.  Mr. Goodrich will go from a seasonal part-time employee to a permanent full-time employee effective immediately, nothing else will change.  He is able to start full-time tomorrow, February 6, 2024.   Matt Schaber made a motion to hire Wyatt Goodrich, Full-Time at the Water Plant.  Anthony McDaniel second.  Tom Kirkland – abstain.  Motion passed 5-0.

     Kevin Brooks asked Council to approve a wage increase for part-time employee Raymond Dalrymple from $10.50/hr. to $12.00/hr.  He has done an excellent job over the winter, and we would like to increase his wages because we are going to be giving him more responsibilities over the summer at the Cemetery as well as at the park.  Leann Harper asked if he is still part-time, Mr. Brooks replied that he works about 20 hours per week.  Anthony McDaniel made a motion to approve an increase in wages for Raymond Dalrymple from $10.50/hr. to $12.00/hr.  Dale English second.  Motion passed 6-0.

     Kevin Brooks said there is an ordinance in council packets for the amending of the water and sewer tap fees that was discussed at the last council meeting.  Mr. Brooks said to be aware that in section I and section II there was a statement added that all customers are responsible for service lines to the main.  There have been no changes to the tap fees since 2012, the fees are all going to be doubled and the labor rate has been taken out so it will just be a flat fee. 

     Mayor Hehr asked for a motion to pass Ordinance #01-2024 An Ordinance Providing for Amending and Revising the Municipal Water and Sewer Utility Connection Fees for the Village of Woodsfield for the Calendar Year 2024 and Declaring an Emergency.   Matt Schaber made the motion.  Anthony McDaniel second.  Dale English – yes, Tom Kirkland – yes, Leann Harper – yes, Tiffany Ramsay – yes.  Motion passed 6-0.

     Mayor Hehr then asked for a motion to suspend the rules and pass Ordinance #01-2024 by its second reading, declaring an emergency.  Dale English made the motion.  Tom Kirkland second.  Anthony McDaniel – yes, Leann Harper – yes, Tiffany Ramsay – yes, Matt Schaber – yes.  Motion passed 6-0. 

     Mayor Hehr then asked for a motion to suspend the rules and pass Ordinance #01-2024 by its third reading, declaring an emergency.   Anthony McDaniel made the motion.  Tiffany Ramsay second.  Dale English – yes, Tom Kirkland – yes, Leann Harper – yes, Matt Schaber – yes.  Motion passed 6-0.  Ordinance #01-2024 adopted.

     Kevin Brooks reported that the Transportation Improvement District has been awarded $1.16 million to do sidewalks from Monroe Manor to Reisbeck’s.  The high dollar cost is because things are going to have to be shelved and a retaining wall built.  The award covers construction costs only, so we have applied for grant money for the design which is still pending.   Mr. Brooks feels the best guess is we are going to need about $100,000.00 and the Transportation District is willing to help.  The project is set to go out for bid in early 2025 for construction next year.  Mr. Brooks would like to know how council feels about the project because if no one is interested in doing it then he doesn’t want to waste ODOT’s time or the Transportation District’s time.   

     Kevin Brooks said when the downtown project was first brought to council in 2014, council voted not to go ahead with it.  It took 7 years to get another chance and then council voted 3 times in favor of it.  During the project we developed a very good reputation with ODOT because we were easy to work with, we contributed to the project, and helped move it along as best we could, and we have gotten a great result from it.  So ODOT came back very quickly and funded us again.   Mr. Brooks wants to be fair to ODOT and the Transportation District so that if we are not interested, we need to let them know now so they can reallocate the funds somewhere else.  Kevin Brooks feels that if the project is done, we will get more connectivity and foot traffic to that part of the business district.  Mr. Brooks also said that we have been working hard to get connectivity to the walking trail and he feels this first section of sidewalk would be the precursor to the second section of sidewalk to the walking trail.   He also feels this connectivity could promote more business to that western area and he said if we don’t think outside the box and have some creative vision no economic development will happen.        Unfortunately, Mr. Brooks cannot give an exact dollar amount of how much we will have to contribute toward the project but as he stated earlier, he is thinking in the $100,000.00 range but we will continue to look for grant funding.   Dale English spoke up to say that the sidewalk will not only benefit residents at Monroe Manor but also residents who live on Holiday Ave. because they also walk to Reisbeck’s.  He

also stated that there is very much a need for a sidewalk to the clinic for residents that walk.  Mr. Brooks said it is very unsafe to walk the sidewalk down at Reisbeck’s and he also noted that if we did a sidewalk to the walking trail people would have to cross the highway so we would have to do some signalization.  Dale English said he would like to move forward.  Mayor Hehr said she would like to take a vote.  Kevin Brooks reminded council that the downtown project was a huge success, we need some vision to help promote economic development.  Mr. Brooks stated that we will not use tax dollars because we have money in the capital projects fund that can be used.  Mayor Hehr asked when Mr. Brooks would know how much money we would have to come up with.  Mr. Brooks said the best guess would be 6-8 months and if we had to spend more than what is in our budget, we would let ODOT know we could not move forward with the project.   Dale English made a motion to continue talks with ODOT and the Transportation Improvement District for the sidewalk project.  Tom Kirkland second.  Leann Harper – no.  Motion passed 5-1.   Kevin Brooks said if the costs start to spiral out of control, he will definitely make council aware. 

     Kevin Brooks said there is an amortization schedule in packets for AMP.  In 2008 the Village invested in AMPGS for the construction of an electric generating plant in Meigs County.   When the AMP project went to bid the cost was $3 billion but by the time of construction it had ballooned to $6 billion so AMP cancelled the project.  There was a lawsuit and AMP had to pay damages to the contractor in the amount of about $6 billion.  All of the communities that had invested had to pay stranded costs but there was money held back for Plant Held for Future Use.  The Mayor of Woodsfield in 2014 agreed to start paying for the stranded costs which at that time was about $125,000.00.  We have paid that down to about $623.00, it has been added to our AMP monthly utility bill.  In 2014 it was decided not to do anything about the money held for Plant Held for Future Use, it was in the amount of about $135,000.00 but as of now in 2024 we owe about $166,000.00.  The choice is to start paying it down or continue to let it balloon.  He talked with AMP and proposed a payment plan of $2,023.00/month which is what we have been paying on the stranded costsMr. Brooks feels we should start paying it down so that the future administration does not have to deal with it, and it does not to continue to balloon.   The amortization schedule provided is a flexible rate and there could be added costs down the road.   Leann Harper asked why this debt was not shown anywhere.  Kevin Brooks said he has the signed paperwork downstairs, but he was not here at that time, so he does not understand the former administration’s thinking and why they chose not to pay back both amounts at the same time. He said the payment we have been making is a line item on a statement we have been getting for years and he has never received any other kind of statement telling us we still owed money for the AMPGS.  Leann Harper also asked if we have any choice on the payback as far as interest rate.  It is locked in on a line of credit.  Mr. Brooks said we just retired $440,000.00 in debt for the substation so we cannot now pay off this debt of $166,000.00, financially we would not want to put ourselves in that situation.  Lori Cunard asked if we could pay it off in possibly 3 years and Mr. Brooks stated that it can be paid off whenever we choose to do so.  Mayor Hehr asked for a motion to start making monthly payments to AMP to pay off $166,774.00.   Anthony McDaniel made the motion.  Leann Harper second.  Motion passed 6-0.

     Kevin Brooks asked for Executive Session regarding acquisition of property at the end of the meeting.

VI.   Fiscal Officer Report:

     Fiscal Officer Lori Cunard reported that 2023 year-end has been completed and she is hoping to have 2024 permanent budget numbers for the next council meeting. 

     Kevin Brooks asked council how they would like to handle the 2024 budget.  In the past we have had a meeting and went through every line item, but the numbers are the numbers, and we are not planning on any major purchases for 2024.  Leann Harper said she doesn’t have to meet about the budget, but she wants to see it and have the time to look it over before voting on it and if she has questions, she can ask Lori about it.   Anthony McDaniel agreed he wants to see it and have time to look it over before voting on it.  The remainder of council agreed. 

     Mayor Hehr and Lori Cunard reported that $11, 481.75 was received from a NatureWorks grant for reimbursement for the gazebo, exercise equipment, and a bench at the walking trail.   Kevin Brooks pointed out that we are the only applicant in Monroe County that applies for the NatureWorks grant,

and we have received it for several years.  Kevin Brooks commended Mayor Hehr for being very diligent in applying for the grants for park repairs and improvements.  She said the NatureWorks grant she is applying for next year will be for the pool to be repaired and painted. 

     Lori Cunard, Fiscal Officer, asked about the school lease for the alternative school, she wanted to know if council is good with it or if there is anything they wanted to change.  Leann Harper asked how long the Village has leased the alternative school to SOLSD. Kevin Brooks said it has been done since he has been hired and that was in 2019.  Council agreed to have Solicitor Ryan Regel go ahead with the school lease so it can be sent to the school board before the end of the school year. 

VII.  Committee Chair/Council Reports:

      Dale English – Nothing to report.

      Tom Kirkland – Nothing to report.

     Anthony McDaniel – Anthony McDaniel said he appreciates the Street Department patching the streets.  Kevin Brooks reported that they have been patching every day.  There has been one police report filed on a car being damaged due to a pothole and that is under review. 

     Leann Harper – Nothing to report.

     Tiffany Ramsay – Nothing to report. 

     Matt Schaber – Nothing to report.

VIII:  Solicitor’s Report:

      Nothing more to report.

IX:   Mayor’s Report:

     Mayor Hehr asked for a motion to approve the payment of bills.  Anthony McDaniel made the motion.  Dale English second.  Motion passed 6-0.

     Mayor Hehr asked for a motion to approve the Mayor’s Court report, January 2024.   Tom Kirkland made the motion.  Anthony McDaniel second.  Motion passed 6-0.

     Mayor Hehr asked for a motion to approve the Income Tax Report, January 2024.  Leann Harper made the motion.  Anthony McDaniel second.  Motion passed 6-0.  Kevin Brooks pointed out that the Income Tax for January was lower this year than last.  He stated that he believes taxes collections have plateaued which is why we are taking a more conservative approach to the budget. 

     Mayor Hehr reported that she attended a meeting at the extension office for the Allocation grant.  The grant is for $150,000.00 but they will take administration fees and a couple other things out so it would probably be around $100,000.00 or a little more and it would fund 2 small projects and 1 large.                         The CDBG grant, which we have gotten in the past, is $750,000.00 and it will be announced in April.  They are waiting on the income survey, and we have always met the low-income threshold so Mayor Hehr said we will definitely want to apply.   She has talked to Fire Chief, Mike Young and Doug Yontz about some projects because if we gather more entities together it is better for the grant. 

 X.  Un-registered Visitors:

     None

     Mayor Hehr asked for a motion to go into Executive Session regarding the sale of property.   Dale English made the motion.  Leann Harper second.  Motion passed 6-0.  Executive Session entered at 6:35 p.m. 

     Mayor Hehr asked for a motion to go back into Regular Session.  Anthony McDaniel made the motion.  Tom Kirkland second.  Motion passed 6-0.  Regular Session entered at 6:50 p.m.

XII. Adjourn:

     The Mayor asked for a motion to adjourn the meeting.  Leann Harper made the motion.  Anthony McDaniel second.  Motion passed 6-0.  The meeting was adjourned at 6:52 p.m.

ATTEST:

___________________________                                                 ____________________________

 Carol Hehr, Mayor                                                                                  Lori Cunard, Fiscal Officer                                                                                      

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Meeting Minutes (1-15-24)

                                        The Council of the Village of Woodsfield

                                                            January 15, 2024

The Council of the Village of Woodsfield met in Regular Session on January 15, 2024.

I.   Council Members take Oath of Office:

     Council members, Thomas Kirkland and Matt Schaber, elected to serve from January 1, 2024 to December 31, 2027 and Council members, Leann Harper and Tiffany Ramsay, elected to serve from January 1, 2024 to December 31, 2025 were sworn in by Mayor Carol Hehr. 

!I.  Roll Call:

      Present:  Council Members; Dale English, Tom Kirkland, Anthony McDaniel, Leann Harper, Tiffany Ramsay, Matt Schaber, Mayor Carol Hehr, Fiscal Officer Lori Cunard, Solicitor Ryan Regel, and Village Administrator Kevin Brooks.

II.   Pending Meeting Minutes Approval:

        Leann Harper made the motion to accept the December 29, 2023 meeting minutes.  Tiffany Ramsay second.  Motion passed 6-0. 

III.  Registered Visitors/Guest:

      None

IV.  Old Business:

     DORA – Solicitor Ryan Regel received the platt map which he forwarded to the Division of Liquor Control, and we are now waiting for a response.

     POLICE LEVY – Solicitor Ryan Regel received the final language from the Secretary of State.  He emailed it to all Council members.  Everyone on Council is ok with the language, Mayor Hehr can approve it by signature, and he will return it to the Board of Elections Office which should be the last step.

V.    Administrator Report:

     Village Administrator Kevin Brooks stated that he and Brian Harrigan, Water and Sewer Superintendent, have been reviewing the water and sewer tap fees.  The last time these fees were updated was in 2012.  He feels the fees are unreasonably low and it is written such that we can charge for materials and extra items.  Mr. Brooks is proposing the Village double the tap fees with all materials and installation to be included in the fee.  So for instance, the current tap fee for three quarter inch is $1,000.00 with a proposal to make it $2,000.00.  The current tap fee for one inch is $1,500.00 with a proposal to make it $3,000.00.  The proposals include all materials and installation.  The average rate around us is $1,800.00 not including installation so they don’t feel these proposals are out of line.  They propose doing the same with Sewer taps, which are currently $1,000.00 for residential and $2,000.00 for commercial making them $2,000.00 for residential and $4,000.00 for commercial including materials and installation.  Currently, Superintendent Brian Harrigan keeps a running total for the fees, materials, and installation when he does a tap, and it usually totals around $1,500.00 to $1,800.00 so that’s why they feel doubling it would be accurate and by charging a flat fee it would make it much easier for Harrigan to invoice.  Mr. Brooks would also like the amendment to state that one-half of the fee is due up front and the other half due at completion.   Mr. Brooks said Council can think on this and decide later, it does not have to be done this evening.  He said he will get with Solicitor Ryan Regel, it is part of the water and sewer regulations however, he feels it does fall within the confines for an Ordinance.  Council agreed to have Solicitor Ryan Regel put it in writing to have for the next Council meeting. 

     Kevin Brooks reported that due to the weather conditions, they started peak shaving at the Electric Department and will be peak shaving all week.  He said they have been having some maintenance issues with the diesel generators because they have not been run in a while and they are 60+ years old.  The biggest issue is that the parts are no longer available, so when we need something, it has to be fabricated but the generators are well past their run time.  We are going to look into a solar option, which we have looked at before, but it is not cost effective unless we have a battery backup because we do not get the sun enough to peak shave with the solar option.  Kevin Brooks said we can also retrofit 

diesel generators to natural gas but then we will still have 60+ year old units and he doesn’t think that is much of an option.  Mr. Brooks said he feels we will get into 2026 and probably 2027 with the diesel generators and then we will have to do something if we are going to peak shave.  Last year we saved our customers over $175,000.00 in transmission fees by peak shaving, that is the impact of peak shaving.  By running the generators when we think we are going to have a high load day we are reducing the amount of energy used by our customers on the open market.  Kevin Brooks feels the solar option may work for us because if we sign a 25 – 30 year agreement, our only obligation is to buy the energy that is generated.  The problem comes in where the provider or solar field owner is going to want to take the peak shaving savings.  We will have to be careful when signing an agreement because we want the savings to go to our customers not the provider.   Mr. Brooks still has the documents from the talks we had previously if anyone would like to look them over.  There were 3 different locations where we could put the solar field, one of which we own and the other two where we would have to enter into agreements with the landowners.  We would also have to have a battery back-up in times that we don’t have the sun.  We are in a situation where we peak shave not only in the winter months but also the summer months.  Council member Matt Schaber asked how big a field we are looking at with the solar panels.  Kevin Brooks stated he believes 100 megawatts, but he is unsure of that.  Kevin Brooks said the one location is above the current substation and it was suggested to use trackers so the solar panels would move with the sun.  He stated that the property we own behind the Arbors is where we would like to put the solar field, but it is about 1.7 miles from the electric plant, and no one wanted to do that.  The third property is also closer to the substation but neither of the property owners of the 2 locations were ever contacted because discussions never made it that far. 

     Kevin Brooks said that last week they had a video meeting with Lexipol.  Lexipol is a professional regional training and policy agency.  They will provide us, for a price, with training, policy management, and policy updates.  Lexipol has a tremendous amount of leadership training.  Mr. Brooks said that our training tends to be on safety and very job specific but sometimes things that are very relevant slip through the cracks.   He has talked to the department heads about it and there appears to be interest because we have given them leadership roles but no leadership training.  Mr. Brooks also talked to Chief Jones about it because Lexipol was started by former Police Officers. Chief Jones is very familiar with Lexipol and has used some of the policies that are Police Department specific for department policies.  Everything is internet based so we would set a day and time for everyone to gather for training.   Mr. Brooks thinks it is something that would be very beneficial, and it can be done without sending anyone out of town for training.  He said he is not expecting an answer tonight just explaining why the interest.  He feels it is a cost-effective way to get training that we cannot offer, and it is something for Council to think about.  Mr. Brooks said Council is welcome to call and talk with the contact person at Lexipol for more information.   He said we can design our own training schedule and sessions based on what we purchase from the Lexipol portal.  Leann Harper asked if this training covers all departments and if they have a one-time setup cost for the policy manual.  Kevin Brooks said it will cover all departments and he believes the current policy manual is not a bad document, but he knows there are some updates that need to be made.   He said the cost would include a review and then update anything needing updated.   Leann Harper also asked if the cost would be split amongst all departments since it affects all departments and Mr. Brooks said it would be based on what departments participate and how many participate.  If we do this, the training would be a requirement and the employee would have to sign off on completing the training within 24 hours.  Mayor Hehr stated that she thinks the training should all be done here at the office. 

     Kevin Brooks said that Andy Copley, Street Department Supervisor, usually keeps an eye on the weather and the need to start snow plowing. However, we rely on the Police Department to initiate the calls since they are out and on the roads. 

     Kevin Brooks requested Executive Session at the end of the meeting regarding Personnel with no action to be taken. 

     Mr. Brooks said that Mark Haralson, Water Department, is retiring by the end of January.  Wyatt Goodrich was hired as a temporary employee for the Water Department and worked through December 31, 2023.  We would like to hire Mr. Goodrich back to take the place of Mr. Haralson once he retires.  We would like to do away with the weekends at the Water Plant but until we have a good internet

source it cannot be done.  MCTV is expanding and will be extending internet to the Water Plant but until that is done someone will have to be at the Water Plant on the weekends. 

VI.   Fiscal Officer Report:

     Fiscal Officer Lori Cunard reported that the audit report has now been released.  We received 3 stars out of 4 for the audit, which is a significant achievement.  

VII.  Committee Chair/Council Reports:

      Dale English – Dale English asked Kreg Robison, MC Beacon, what he has against the Village.  He stated that during Christmas there was nothing in the Beacon regarding the Village but yet the county tree lighting and parade was put on the front page of the paper.  Also, the tree lighting and activities at Modern Hardware were put on the front page of the paper but the Village had a tree lighting and the Monroe Central band played, there were activities for the kids, and it was a very nice evening but not a thing was mentioned in the paper about it.  Kreg Robison said it is impossible for them to be everywhere because there are only 2 of them.  Dale English said they took the time to acknowledge the Christmas tree lightings and activities done elsewhere in the County but never any mentions of the Village’s tree lighting and activities.  Mayor Hehr suggested the meeting move on and Dale English and Kreg Robison could have a discussion afterwards. 

      Tom Kirkland – Nothing to report.

     Anthony McDaniel – Anthony McDaniel asked for Executive Session at the end of the meeting regarding Personnel with possible action to be taken. 

     Leann Harper – Nothing to report.

     Tiffany Ramsay – Nothing to report. 

     Matt Schaber – Matt Schaber reported that the artwork for the control boxes done by Monroe Central Art Class is completed, and he has been in contact with MACO.  Matt Schaber said that MACO will charge for one color and will donate multiple color price.  The price for one box will be approximately $500.00 and will take a couple of weeks to complete.  Mayor Hehr asked if all the art will be on one box, Matt Schaber stated that since there are 5 drawings, they would be switched out every so often.  

VIII:  Solicitor’s Report:

      Nothing more to report.

IX:   Mayor’s Report:

     Mayor Hehr gave everyone a copy of the committees.  She said if anyone has a problem with the committee she has put them on to let her know and maybe she can change it.

     Mayor Hehr asked for a motion to approve the payment of bills.  Leann Harper made the motion.  Tiffany Ramsay second.  Motion passed 6-0.

     Mayor Hehr asked for a motion to approve the Mayor’s Court report, mid-January 2024.   Dale English made the motion.  Matt Schaber second.  Motion passed 6-0.

 X.  Un-registered Visitors:

     None

     Mayor Hehr asked for a motion to go into Executive Session regarding Personnel/Employment.   Anthony McDaniel made the motion.  Tom Kirkland second.  Motion passed 6-0.  Executive Session entered at 6:15 p.m. 

     Mayor Hehr asked for a motion to go back into Regular Session.  Leann Harper made the motion.  Dale English second.  Motion passed 6-0.  Regular Session entered at 6:28 p.m.

XII. Adjourn:

     The Mayor asked for a motion to adjourn the meeting.  Matt Schabert made the motion.  Leann Harper second.  Motion passed 6-0.  The meeting was adjourned at 6:30 p.m.

ATTEST:

___________________________                                                 ____________________________

 Carol Hehr, Mayor                                                                                  Lori Cunard, Fiscal Officer                                                                                      

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Meeting Minutes (12-29-23)

                                        The Council of the Village of Woodsfield

                                                           December 29, 2023

The Council of the Village of Woodsfield met in Regular Session on December 29, 2023.   

I.  Roll Call:

      Present:  Council Members; Dale English, Tom Kirkland, Leann Harper, Tiffany Ramsay, Matt Schaber, Mayor Carol Hehr, Fiscal Officer Lori Cunard, Solicitor Ryan Regel, and Village Administrator Kevin Brooks.

     Absent:  Council member Anthony McDaniel.

II.   Pending Meeting Minutes Approval:

        Leann Harper made the motion to accept the December 4, 2023 meeting minutes with corrections.  Matt Schaber second.  Anthony McDaniel – absent.    Motion passed 5-0. 

III.  Registered Visitors/Guest:

     None

IV.  Old Business:

     DORA – Solicitor Ryan Regel just received the platt map which is required by the Division of Liquor Control.  He has forwarded it on, and they have everything they need, so the DORA application is now under control of the Division of Liquor Control but it can be a slow process.

     POLICE LEVY – Solicitor Ryan Regel has talked to Mollie, Board of Elections Office, the Secretary of State has everything they need we are just waiting for the Levy for final review.

V.    Administrator Report:

     Village Administrator Kevin Brooks stated that the AMP Agreement Ordinance is in Council packets.  He has mixed emotions about whether to extend the line of credit for 3 more years or pay it off.  We did budget to pay off the line of credit, but he is concerned of any possibility of a catastrophic event.  Mr. Brooks also said we have not had a cost-of-service study in 7 years, he does not feel we need to raise rates, but he feels we should have the study done since it has been so long.  The Ordinance is only to extend the line of credit for 3 months so that the cost-of-service study can be completed, and AMP will not approve an extension on the line of credit until the Official Audit is released.  Mr. Brooks said the AMP board would probably act on the extension in April.  This line of credit is for the substation fire in 2016 and the substation not being insured.  The substation is now insured and when there was a fire in 2019 it was insured.  Dale English questioned not having insurance on the substation in 2016, Tom Kirkland also questioned it.  They said there was insurance, but the claim was denied.  Leann Harper asked if we pay off the line of credit and if a catastrophic event happens, can we get another line of credit.  Mr. Brooks replied we would absolutely be able to do that, we are in good standing with AMP.  He said it is up to Council on whether to retire this debt, but to remember, we still have multi-millions of dollars in water/sewer debt, debt for the street garage and a dump truck.  Paying it off will put a dent in our long-term debt but it does not fix our long-term debt problem.   Mayor Carol Hehr asked Council what they would like to do with the line of credit.  Leann Harper said she would like to have it paid off since it was budgeted for and if something happens, we can borrow the money again, but we will be saving money on the interest in the meantime.   Mayor Carol Hehr asked for a motion to pay off the line of credit with AMP.  Tom Kirkland made the motion.  Leann Harper second.  Anthony McDaniel – absent.  Motion passed 5-0.  Mr. Brooks said that Ordinance # 16-2023 and Resolution #2023-15 will need to be removed from packets since Council voted to pay off the AMP line of credit. 

     Kevin Brooks asked for Executive Session at the end of the meeting regarding Personnel/Employment. 

     Mr. Brooks said the Christmas decorations that weren’t working were repaired. 

     Kevin Brooks also said there is no reason to have a Council meeting on January 3rd because we will have no business, it is all being taken care of this evening.  He is suggesting we wait and have the next meeting on January 15th and Council agreed.  

VI.   Fiscal Officer Report:

     Fiscal Officer Lori Cunard reported the Muni-billing training went well.  She gave Council a report from the Muni-billing system for the utilities usage for the month of November.  Lori Cunard said that Muni-billing was able to help with a couple of items that needed upgraded also.

VII.  Committee Chair/Council Reports:

      Dale English – Nothing to report.

      Tom Kirkland – Nothing to report.

     Anthony McDaniel – Absent.

     Leann Harper – Nothing to report.

     Tiffany Ramsay – Nothing to report. 

     Matt Schaber – Nothing to report.

VIII:  Solicitor’s Report:

      Solicitor Ryan Regel said that Village Administrator Kevin Brooks signed the contract with ABM to get started.

      Solicitor Regel stated that he has an update regarding the lot next door but would like to go into Executive Session to discuss it.

      Solicitor Regel said he emailed everyone the Village Tax Ordinance that needed updated due to House Bill 33 that was passed by the governor in July.   RITA had provided the language that was needed for the updated sections of the Ordinance. 

      Solicitor Ryan Regel said that his one-year contract with the Village is up.  He said he will stay on as Solicitor and nothing in his contract will change if Council wants to renew with him for another year.  Mayor Carol Hehr asked for a motion to renew the contract with Ryan Regel as Village Solicitor for one year beginning January 1, 2024.  Leann Harper made the motion.  Tom Kirkland second.  Anthony McDaniel – absent.  Motion passed 5-0.  Kevin Brooks and Council thanked Ryan Regel for everything he has done for the Village. 

IX:   Mayor’s Report:

       Mayor Hehr asked for a motion to approve the payment of bills.  Dale English made the motion.  Matt Schaber second. Anthony McDaniel – absent.  Motion passed 5-0.

       Mayor Hehr asked for a motion to approve the Mayor’s Court report, December 2023.   Tiffany Ramsay made the motion.  Dale English second.  Anthony McDaniel- absent.  Motion passed 5-0.

     Mayor Hehr asked for a motion to approve the Income Tax Report, December 2023.   Tom Kirkland made the motion.  Leann Harper second.  Anthony McDaniel – absent.  Motion passed 5-0.   

     Mayor Hehr asked for a motion to approve Ordinance #17-2023, An Ordinance Amending the Income Tax Rules and Regulations, as Adopted by Ordinance #1271-2019 of the Village of Woodsfield, Ohio and Declaring an Emergency.  Tom Kirkland made the motion.  Dale English second.  Anthony McDaniel – absent.  Leann Harper – yes, Tiffany Ramsay – yes, Matt Schaber – yes.  Motion passed 5-0. 

     Mayor Hehr asked for a motion to suspend the rules and pass Ordinance #17-2023 by its second reading, declaring an emergency.  Leann Harper made the motion.  Tiffany Ramsay second.  Anthony McDaniel – absent.  Dale English – yes.  Tom Kirkland – yes, Matt Schaber – yes.  Motion passed 5-0.

     Mayor Hehr asked for a motion to suspend the rules and pass Ordinance #17-2023 by its third reading, declaring an emergency, and adopt.  Matt Schaber made the motion.  Tiffany Schaber second.  Anthony McDaniel – absent.  Dale English – yes, Tom Kirkland – yes, Leann Harper – yes.  Motion passed 5-0.  Ordinance #17-2023 adopted.

     Mayor Hehr reported that she had attended a reception for the Foundation for Appalachian Ohio.  She said we did receive the $2,500.00 grant for the Walking trail.  This is start up money for the Story trail that she will be working on next year.    

     Mayor Hehr said the Christmas Luncheon was very nice and she thanked the Fiscal Office, Lori Cunard and Brenda Mauck, for organizing the luncheon. 

      Mayor Hehr said she wrote a letter to Village residents that is included in with the utility bills.  She gave each Council member a copy of the letter.  She said she is a big person for communication so she will be doing this a couple of times each year to keep residents informed of what’s going on in the Village. 

 X.  Un-registered Visitors:

     None

     Mayor Hehr asked for a motion to go into Executive Session regarding Personnel/Employment and sale of property.   Leann Harper made the motion.  Tiffany Ramsay second.  Anthony McDaniel – absent.  Motion passed 5-0.  Executive Session entered at 6:00 p.m. 

     Mayor Hehr asked for a motion to go back into Regular Session.  Dale English made the motion.  Matt Schaber second.  Anthony McDaniel – absent.  Motion passed 5-0.  Regular Session entered at 6:18 p.m.

XII. Adjourn:

     The Mayor asked for a motion to adjourn the meeting.  Leann Harper made the motion.  Dale English second.  Anthony McDaniel – absent.  Motion passed 5-0.  The meeting was adjourned at 6:20 p.m.

ATTEST:

___________________________                                                 ____________________________

 Carol Hehr, Mayor                                                                                  Lori Cunard, Fiscal Officer                                                                                      

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