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Meeting Minutes (6-6-22)

The Council of the Village of Woodsfield

June 6, 2022

The Council of the Village of Woodsfield met in Regular Session on June6,2022.

  1. RollCall:

Present: Council Members; Dale English, Tom Kirkland, Anthony McDaniel, Jamie Hill, Carol Hehr, D. Ray Hughes, Mayor Mike Ricer, and Fiscal Officer Lori Cunard.

Absent: Village Administrator Kevin Brooks and Solicitor Kristy Rothenbuhler.

  1. PendingMeetingMinutesApproval:

Councilwoman Carol Hehr made the motion toaccept the May 16, 2022 meeting minutes with corrections.Anthony McDaniel second. Dale English and Ray Hughes-abstain. Motion passed 4-0. Councilman Jamie Hill made a motionto accepttheMay2, 2022meetingminutes.Ray Hughes second. Anthony McDaniel – abstain. Motion passed 5-0.

Ill.RegisteredVisitors/Guest:

KrisOgden– Kris Ogden attended Council meeting to inquire why the Village is not selling Family Pool Passes. She said that when being charged a daily rate, not being allowed to take in your own concessions and having to purchase them at the pool and she goes almost on a daily basis it is costly when you are on a limited income. The Mayor stated that we sold very few Family Passes and that is why we no longer sell them but he would talk it over with the Kevin Brooks, Village Administrator and Park Superintendent Steve Eikleberry. He also reminded Ms. Ogden of the free swim being offered every Sunday. Kris Ogden stated that other pools in the area offer a discount to senior citizens. Jamie Hill spoke up and said he thinks that may be a good idea. Ms. Ogden said that there are several residents in the Village that are on a fixed income and she thinks the passes would help them out and she said with selling concessions the pool would still make money. Jamie Hill said that selling passes would be an option and something to discuss. Anthony McDaniel agreed but referred to a memo in Council Packets from Village Administrator Kevin Bmoks. The memo stated that the practice of selling pool passes was discontinued in 2020 because of lack of interest and decreased pool hours. Also, operating the pool is generally a 15-20K loss annually but Anthony McDaniel feels the idea of selling passes again should be discussed. The Mayor said this would be discussed and he told Kris Ogden he would get back to her with an answer within 24 hrs. Councilwoman Carol Hehr spoke up and said he may want to talk to the Park Committee on this also.

  1. OldBusiness:

Councilman Ray Hughes asked what is going on with telephone light poles, he asked if we have a supply of them. He said he has been paying since February for a security light that has not been re­ installed after the ice storm. They came and put the power pole up but not the pole for the security light that he is paying for. He said that at the time they put up the new power pole they did not have enough poles to do the security light. Mayor Ricer said he would remind Lewis Hill, Electric Dept.

Superintendent, of this.

Councilwoman Carol Hehr asked if Water/Sewer Superintendent Paul Robison has been out to talk to Matt Vinskovich regarding the sewer issue. Jamie Hill said he talked to Mr. Vinskovich and no one had been out to his home or had contacted him.

  1. AdministratorReport:

No report, due to the Village Administrator being on vacation. Carla Wobschall, Monroe County Beacon, asked if there was anything she needed to report on since the agenda stated to “see attached” for Administrator’s report. Council said that was referring to the memo regarding pool passes. She asked to have a copy of the memo.

  1. FiscalOfficerReport:

Lori Cunard stated that there is an Ordinance to pass during Mayor’s report.

  1. CommitteeChair/CouncilReports:

TheCouncilofthe Villageof Woodsfield

June6,2022

DaleEnglish– Nothing to report

TomKirkland– Nothing to report

AnthonyMcDaniel– Councilman Anthony McDaniel asked for Executive Session at the end of the meeting with no action to be taken involving possible litigation.

JamieHill– Councilman Jamie Hill reported that he had spoken to Brenda Mauck regarding a letter he had gotten from RITA. Some discussion followed concerning RITA. Anthony McDaniel and Ray Hughes also have had a few issues with RITA. Councilwoman Carol Hehr stated that whether taxes are owed or not you are required to file an annual tax return with RITA. Jamie Hill also reminded everyone about the K-9 Chicken BBQ on Saturday.

CarolHehr-Nothing to report

D.Ray Hughes– Councilman Ray Hughes brought to Council’s attention that evidently there are some teenage boys that have been running around town using the Hitler salute, cursing and pointing at people and scaring some younger children at City Park. Mayor Ricer stated that once they know who they all are the issue will be addressed. Ray Hughes gave the name of a resident who does know who the boys are, he suggested getting ahold of her to find out who the boys are. Ray Hughes also asked how things are going with property maintenance because there is a place on Eastern Ave. that has not been mowed. Mayor Ricer stated that the properties have been mowed within the last week.

VIII:Solicitor’sReport:

No report.

IX:Mayor’sReport:

Mayor Ricer stated that there is a fence going up around City Park, it is currently in progress to prevent children from going to the road.

Village clean-up is going on this week, basically in the downtown area for the alumni weekend.

Mayor Ricer said he had 41 violations on property maintenance, it is the worst he has seen.

The Mayor asked for a motiontoapprovethepaymentofbills.Ray Hughes made the motion. Tom Kirkland second. Motion passed 6-0.

The Mayor asked for a motiontoapprovetheMayor’sCourtReport,May,2022.Jamie Hill made

the motion. Carol Hehr second. Motion passed 6-0.

The Mayor asked for a motiontoapprovethe IncomeTaxReport,May,2022.Anthony McDaniel made the motion. Jamie Hill second. Motion passed 6-0.

The Mayor asked for a motiontopassOrdinance#06-2022,An OrdinanceProvidingforAmending

and Revising Specific Line-Items in the Appropriationsof Expenditures for the Village of Woodsfield duringCalendarYear2022(DeclaringanEmergency).Carol Hehr made the motion. Dale English second. Tom Kirkland -yes, Anthony McDaniel -yes, Jamie Hill – Yes, Ray Hughes -yes. Motion passed 6-0. The Mayor then asked for a motionto suspendtherulesandpassOrdinance #06-2022 byits secondreading(DeclaringanEmergency).Jamie Hill made the motion. Ray Hughes second. Dale English -yes, Tom Kirkland -yes, Anthony McDaniel -yes, Carol Hehr-yes. Motion passed 6-0. The Mayor asked for a motiontosuspendtherulesandpassOrdinance #06-2022byitsthirdreading (DeclaringanEmergency).Tom Kirkland made the motion. Dale English – second. Anthony McDaniel – yes, Jamie Hill – yes, Carol Hehr -yes, Ray Hughes -yes. Motion passed 6-0. Ordinance #06-2022 adopted.

The Mayor asked for a motiontoapprove2022SeasonalEmployeeWages andtheJanitor’sWages

asfollows: Kirsten Rouse, Asst. Pool Mgr. @ $10.40/hr., KynziBishop, Emily Byler, Kalista Friday, Regan Hamilton, Courtney Jones, and Trista Morris; Lifeguards@$9.40/hr.,Kaden Buzzard, Park Laborer@$10.00 and James Potts,Janitor@$9.30/hr. and the Janitor isnot to exceed 10hours per week.Carol Hehr made the motion. Dale English second. Motion passed 6-0.

TheCounciloftheVillageofWoodsfield

June6,2022

X.Un-RegisteredVisitors:

AnnDemchak-Mrs. Demchak attended to bring to Council’s attention the issue on South Main Street and Uriah Wilson, Good Feller’s Tree Trimming. She know’s he has not had his hearing yet regarding the zoning variance he requested. She is totally against the variance because the area is a residential area. She feels Mr. Wilson has made himself a nuisance to the St. Sylvester’s School because he has tried to bring trucks through under the portable buildings and blocked parking in the parking lot at the school and parents could not get in to pick up their children. He has been bringing trucks through on private property past the school. She also suggested putting a traffic light at the Red Head gas station/carry-out once the construction starts in the square. Council said that is up to ODOT and ODOT does not want one there. Mrs. Demchak suggested putting one up, when ODOT fines us, we pay the fine, take it down for a month and then put it back up again. She feels it is a dangerous intersection and once construction starts on the square it will get worse. Councilman Tom Kirkland suggested talking to ODOT about putting one up at least during construction of the downtown.

The Mayor asked for a motiontogointoExecutive Session.Ray Hughes made the motion. Anthony McDaniel second. Motion passed 6-0. Executive Session entered at 6:22 p.m.

The Mayor asked for a motiontogobackintoRegularSession.Anthony McDaniel made the motion.

Ray Hughes second. RegularSessionentered at 6:45.

XI.Adjourn:

Councilman Jamie Hill made the motionto Adjourn fromSession. Carol Hehr second. Motion passed 6-0. Meeting adjourned at 6:50 p.m.

ATTEST:

Michael E. Ricer, Mayor Lori Cunard, Fiscal Officer

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Meeting Minutes (4-4-22)

The Council of the Village of Woodsfield

August 15, 2022

The Council of the Village of Woodsfield met in Regular Session on August 15, 2022.

I. Roll Call:

Present: Council Members; Tom Kirkland, Anthony McDaniel, Carol Hehr, Matt Schaber; Mayor Dale English, Fiscal Officer Lori Cunard, Village Administrator Kevin Brooks, and Solicitor Kristy Rothenbuhler.

Absent: Leann Harper.

II. Pending Meeting Minutes Approval:

Carol Hehr made a motion to accept the August 1, 2022 meeting minutes with corrections. Tom Kirkland second. Leann Harper – absent. Motion passed 4-0.

III. Registered Visitors/Guest:

None

IV. Old Business:

None

V. Administrator Report:

Village Administrator Kevin Brooks met with Shelley and Sands this afternoon and discussed the on-going downtown ODOT Project and where we are going to be next week. Shelley and Sands has enough work to get them up to the Square, ODOT has not been on-site for the past 3 days and there are some issues that need to be addressed with them. There are some issues with water and sewer lines needing replaced but how that will take place needs to be discussed with ODOT, Mr. Brooks is hoping they can touch base tomorrow. The next phase of the project is the bulb-outs being formed. Mr. Brooks has some concerns about that happening so early in the project because that is when the traffic patterns will change and the timing on the traffic lights will need to be adjusted. Also, there were about 10 days that the crews were going to be scheduled as night work, but we have agreed to move it to daytime to save from having to bring in light plants and due to some of the gas, water and sewer lines not being mapped they are more clearly seen during the day rather than night.

Kevin Brooks has an addendum that he is going to pass around for Council to review. He stated that 3 years ago we entered into a 30-year lease agreement with the SOLSD for the football stadium and facilities. The school board did not want all the facilities and marked off the pond, the pool, and the concession stand and restrooms from the lease agreement. Then 2 years ago we did an addendum to the lease agreement to allow the use of the concession stand and the restrooms at $100.00 per game and last year we did the same addendum. Mr. Brooks talked to the School Principal and Coach John Ischy and rather than do an addendum for the next 27 years we did an addendum allowing for the use of the concession stand and restrooms that will run concurrently with the main lease agreement for the remainder of the 30-year lease which takes us through 2049. Kevin Brooks is asking for a motion to approve addendum 3 which would remove the $100.00 fee per game for the concession stand and restrooms and align the addendum to the current 30-year lease which runs through year 2049. Tom Kirkland made the motion. Anthony McDaniel second. Leann Harper – absent. Mayor Dale English asked if there was any discussion? He stated that he also remembers when the lease was done and SOLSD did not want the use of the concession stand or restrooms but that did not work out for them.

Kevin Brooks told Council that the Village is now part of an audit pool. We had gone from an annual audit review to a bi-annual audit because it would save the Village about $20,000.00. Mr. Brooks and Lori Cunard have received documentation showing other Village’s in our audit pool and the Independent Auditor’s being considered to do the audits. If any Council member would like to review the documents which shows who is in our audit pool and who the Independent Auditors are just let he or Lori know.

Kevin Brooks reported that the budgeting process will be moving forward and go pretty quick. We are going to do the budget a little bit earlier this year because about November Mr. Brooks would like to see just where we are in terms of the budget and what we need to focus on. For the coming year Mr.

Brooks would like to get the department heads more involved in the budget process and being actively involved in managing the money that runs through their department. Kevin Brooks and Lori Cunard will

be scheduling meetings with department heads, if we want them to be more accountable for the spending of their budget then they need to be more involved in planning their budget.

Next week is fair week in the Village. The Electric Department has been at the fairgrounds and have done a good bit of work and will continue through the fair. The issues at the campgrounds have not been resolved but Mr. Brooks said we will just work through them.

Mr. Brooks stated that the job on Poplar has been completed, which was the FEMA Project to rebuild the end of the road. It has been a process negotiating with FEMA and Triad, the engineering firm, because there were certain things FEMA would not pay for. The inspection was done on Friday with Triad and the contractor. The project was a lot larger when it started than it ended up being because of the FEMA restrictions but we will be going back out to address some erosion issues that a few of the residents are having and will correct them to the best of our ability.

Kevin Brooks said that on Friday, we met by video conference with our engineer for our long-term water control, E. L. Robinson, we’ve got a second, a third and possible fourth phase of our long-term water control. During the video conference we met with E. L. Robinson and different funding agencies. Each funding agency explained what they could do for the Village and the Village explains what we need. There are a lot of issues we needed to make them all aware of. One of them being Rubel Lake, we are currently under findings by ODNR because of Rubel Lake. The Village purchased Rubel Lake for $450,000.00 about 15 or 20 years ago as a water source if something would happen to either of our current reservoirs and we have used Rubel Lake a few times. The issue is that there is seepage through the bottom and the dam and spillway has been deemed unsafe by ODNR. So consequently, if there is any significant flooding at Rubel Lake and surrounding property is damaged it would be our responsibility which is why we are under the findings by ODNR. We had checked in to doing the repairs because it is a clean water source, but the price of repairs is $3 million plus. The other problem we have at Rubel Lake is that there are adjacent property owners that we absolutely need the property from, and they are not willing to bargain whatsoever. We have looked at solutions and one is to drain 6-9 feet to mitigate some of the seepage but the problem with that is by draining that much water then it is probably no longer a good potable water source. We have also looked at expanding the lower reservoir, but we have property acquisition issues there also, but Mr. Brooks thinks it would be more doable than the issues at Rubel Lake. Also, with the purchase of Rubel Lake there were deed restrictions, but Mr. Brooks did not want to go into all of that tonight, he said if anyone wants more info on that to ask and he would sit down and explain in more detail. We are trying to be compliant with ODNR, have a long term potable redundant water source, and to do what is going to be most economically feasible for the Village. So, during the meeting on Friday Kevin Brooks wanted the Rubel Lake situation made known to the agencies and wanted them to understand that we have that potential liability. The other issue Mr. Brooks made known is the substation fire in 2016, we were not insured so we had to borrow about $850,000 from AMP to redo the substation. Mr. Brooks explained to these agencies that during the last audit we were told we cannot take on any more long-term debt, we need grant funds. So, the main purpose of the meeting Friday was to explain all of this and let them know exactly what the Village needs as far as funding. Mr. Brooks reminded Council that they did do a 4-year rate increase plan starting in January 2022. The base rate of water increased in January 2022 and in January 2023 there will be an increase on the base rate of sewer. In January 2024 a 2% increase in water usage rate and 2% increase in sewer usage rate for 2025. Mr. Brooks feels that we most likely cannot establish a rate system that’s going to cover all the work that needs to be done when you look at it in totality. Mr. Brooks has talked to Sawvel and Associates regarding electric rates and he is not concerned, he feels we have done a good job with peak shaving and operations at the light plant. However, we do have some issues that we want to start correcting so as we start making some capital repairs later on, we may want to adjust electric rates.

Mayor Dale English asked Village Administrator Kevin Brooks where the parking meters are that were taken out downtown? Kevin Brooks replied that they are in the building next door. Mayor English said the reason he was asking is because the flag holders on the meters belong to the American Legion and they would like to have them back. Kevin Brooks stated that the meters will not be put back in, but we

will have kiosks at the 4 quadrants instead so he said the flag holders can be mounted on the buildings of the businesses in the downtown area, but it would be up to each business. Mayor English stated that it would really be up to the American Legion because they are the ones that put the flags up in the downtown area. Mr. Brooks said they are more than welcome to come and get them, they are in the building next door.

VI. Fiscal Officer Report:

Fiscal Officer Lori Cunard gave Council reconciliation reports and asked if there were any questions. Lori Cunard also stated that there is Mayor’s Clerk training in September at Salt Fork Lodge, she asked

Council if they would like her to attend? Council agreed that even though Mayor’s Court is suspended at the current time due to no one having the initial 6-hour course and 3 hour continuing courses needed to do Mayor’s Court, Lori should keep up with the training.

VII. Committee Chair/Council Reports:

Tom Kirkland – Councilman Tom Kirkland requested Executive Session at the end of the meeting regarding Disciplinary action/Personnel.

Anthony McDaniel – Nothing to report

Carol Hehr – Councilwoman just wanted to thank Lori Cunard and the guys from the light plant for all the help for the shred day. There was a lot of boxes and lifting they all had to do.

Matt Schaber – Nothing to report

VIII: Solicitor’s Report:

Solicitor Kristy Rothenbuhler hoped everyone had a chance to look over her email she sent this morning regarding Equitrans. She said she would strongly suggest Council look over the Ordinance exception. She said that they are starting to come to an agreement. They will be talking monetary contributions and they are still seeking RUMA’s for Barber Ridge, Moose Ridge, and E. Marietta as well as the boring of the property at the well pad. Solicitor Rothenbuhler said that Kevin Brooks, Lori Cunard and herself had exchanged emails regarding a parking agreement that was done on a parcel on Old Brick Road. She said she will forward it to Council members to review and said if anyone thinks of something she may have forgotten to include in the agreement to let her know and she would adjust accordingly.

IX: Mayor’s Report:

The Mayor asked for a motion to approve the payment of bills. Anthony McDaniel made the motion. Carol Hehr second. Leann Harper – absent. Motion passed 4-0.

The Mayor asked for a motion to approve the Mayor’s Court Report, mid-August, 2022. Carol Hehr made the motion. Matt Schaber second. Leann Harper – absent. Motion passed 4-0.

The Mayor asked for a motion to pass Ordinance #10-2022, An Ordinance Providing for Amending and Revising Specific Line-Items in the Appropriations of Expenditures for the Village of Woodsfield for the Calendar Year 2022 and Declaring an Emergency. Tom Kirkland made the motion. Anthony McDaniel second. Leann Harper – absent. Carol Hehr – yes, Matt Schaber – yes. Motion passed 4-0.

The Mayor asked for a motion to suspend the rules and pass Ordinance #10-2022 by its second reading, Declaring it an Emergency. Matt Schaber made the motion. Anthony McDaniel second. Leann Harper – absent. Tom Kirkland – yes, Carol Hehr – yes. Motion passed 4-0.

The Mayor then asked for a motion to pass Ordinance #10-2022 by its third reading, Declaring it an Emergency and adopt. Carol Hehr made the motion. Anthony McDaniel second. Leann Harper – absent. Tom Kirkland – yes, Matt Schaber – yes. Motion passed 4-0.

Ordinance #10-2022 adopted.

Councilwoman Carol Hehr questioned on whether the Resolutions could be done because there is currently no President of Council. It was agreed that the Resolutions in Council packets will wait to be voted on at next meeting.

Village Administrator Kevin Brooks wanted to let Council know that the pool closes on August 21, 2022. He spoke to Park Manager, Steve Eikleberry and there was roughly a $20,000 loss on the pool season with paying wages and buying chemicals. We do not make enough money on concessions or pool admissions, so it becomes an issue of what is an acceptable loss. Mr. Brooks feels that under a $25,000 loss is acceptable for the Village. Councilman Anthony McDaniel said the feedback from residents he has spoken to is to re-visit the idea of pool passes. Mr. Brooks said that we sold so few passes, less than a dozen, he still questions whether it is worth selling them and it can be difficult for the lifeguards to keep track of each family member included on the pass. Anthony McDaniel feels that would be something to look into and discuss during the off season. Kevin Brooks also explained to Council that over this summer kids at the pool who were behaving well, helping out other kids, picking up their trash and just being polite were being rewarded with one-day free admission passes. Councilwoman Carol Hehr spoke up and said she wanted Council to know that she is looking into a splash pad for the pool. She is afraid funding may be an issue, but she has checked into it and it would be about $150,000. Kevin Brooks feels that a splash pad would be a good idea because they are motion activated, low maintenance, and low cost to operate as compared to the pool itself and no lifeguards would be required for the splash pad.

X. Un-Registered Visitors:

Kreg Robinson, Monroe County Beacon – Mr. Robinson spoke to Council regarding a light pole in front of the Beacon office. He asked if the light pole could be installed during the downtown construction project because the underground line would be dug up so now would be a good time to do it. Kevin Brooks replied that yes there would be a light pole installed, it had been discussed at an earlier date. Also Mr. Robinson reported a tree down on the walking trail and asked if it could be taken care of.

Phyllis Demchak – Mrs. Demchak spoke to Council regarding the pool. Mrs. Demchak stated that when the Red Cross was still in town years ago the pool was very busy. She said they had swimming lessons from 9:00 a.m. – 12:00 p.m., 5 days/week, they started with beginners to senior life saving and they were free. She feels that no child should ever be charged to learn to swim which could one day save their life. They also did family passes. Mrs. Demchak feels there is not enough incentives for residents to go to the pool. If your child cannot swim you are not going to want to send them to the pool. Councilwoman Carol Hehr spoke up to say that we did do swimming lessons this year but Mrs. Demchak feels there should be no charge for swimming lessons for the children. She said that the swim instructors were Red Cross volunteers and today there are no Red Cross Volunteers in town and she also stated the just because you’re a lifeguard does not mean you are qualified to teach kids to swim. Mrs. Demchak said something more needs to be done to entice people to come to the pool. Village Administrator spoke up to say that we can certainly look at free swimming lessons for next year because there are not enough participants to make much of a difference, it’s definitely not something we make money on. The main thing with the pool is deciding what is an acceptable loss for the Village in operating and keeping the pool open for the season.

Gwen Stewart – Ms. Stewart also attended the Council meeting in regard to the pool. She feels it is not managed very well and there is no business plan or marketing plan for the pool. She stated the possibility of partnering with the Park District when purchasing chemicals because they have to buy for Hannibal Pool. She also stated to talk to Job and Family Services about grants for distressed counties because Job and Family Services have bought pool passes in the past for children who are eligible. Ms. Stewart also said to talk to Job and Family Services about their Workforce Program/summer youth program to help with labor costs. She said that there are always many questions on social media regarding the pool and she feels we need to market it more. Ms. Stewart said the Village needs the pool to keep people active and give them something to do. She feels it’s a matter of having a plan and following through with it.

The Mayor asked for a motion to go into Executive Session regarding personnel/disciplinary action. Carol Hehr made the motion. Anthony McDaniel second. Leann Harper – absent. Motion passed 4-0. Executive Session entered at 6:40 p.m.

The Mayor asked for a motion to go back into Regular Session. Anthony McDaniel made the motion. Carol Hehr second. Leann Harper – absent. Motion passed 4-0. Regular Session entered at 7:05 p. m.

Based on the Code of Ethics Policy written in the Employee Handbook Anthony McDaniel made the motion to reprimand an employee of the Village with a written warning that will be kept on file in the employee’s personnel file for 2 years. Carol Hehr second. Leann Harper – absent. Motion passed 4-0.

XI. Adjourn:

Councilman Anthony McDaniel made the motion to Adjourn from Session. Carol Hehr second. Leann Harper – absent. Meeting adjourned at 7:15 p.m.

ATTEST:

___________________________ ____________________________

Dale English, Mayor Lori Cunard, Fiscal Officer

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Meeting Minutes (8-1-22)

The Council of the Village of Woodsfield

August 1, 2022

Note: This has been Revised with additions and corrections

The Council of the Village of Woodsfield met in Regular Session on August 1, 2022.

I. Roll Call:

Present: Council Members; Dale English, Tom Kirkland, Anthony McDaniel, Carol Hehr, Matt Schaber; Mayor Mike Ricer, Fiscal Officer, Lori Cunard, Village Administrator Kevin Brooks, and Solicitor Kristy Rothenbuhler.

II. Pending Meeting Minutes Approval:

Councilman Dale English made the motion to accept the July 18, 2022 meeting minutes. Tom Kirkland second. Anthony McDaniel – abstain. Motion passed 4-0. Councilman Anthony McDaniel asked Solicitor Kristy Rothenbuhler if she had gotten a definitive answer on whether a Council member can approve meeting minutes if they did not attend the meeting. Solicitor Rothenbuhler replied, yes it can be done.

III. Registered Visitors/Guest:

Aaron Bruggeman, Bruggeman/Eckler – Mr. Bruggeman was here on behalf of Equitrans. He stated that he has nothing of substance to present tonight but he is here to set up some meetings with Solicitor Kristy Rothenbuhler concerning road use by Equitrans. Equitrans had put up signs on Village roads as an approved route and have been using these roads even though a RUMA was not in place with the Village. Andy Copley, Street Superintendent has already taken the signs down. The Village would like any damages done by the heavy trucks to be repaired. Equtrans is also asking for a road crossing for a pipeline but no agreement has been reached on this matter either.

IV. Old Business:

Mayor Ricer asked for a motion for nominations for the vacant council seat. Councilman Anthony McDaniel made a motion to nominate and elect Leanne Harper. Dale English second. Tom Kirkland – yes, Carol Hehr – no, Matt Schaber – no. Councilwoman Carol Hehr then made a motion to nominate and elect Tiffany Ramsey for the open council seat. Matt Schaber – second. Dale English – no, Tom Kirkland – no, Anthony McDaniel – no. Leanne Harper elected by a vote of three to two to fill the vacant council seat.

V. Council Member takes Oath of Office:

Leanne Harper, elected council member to serve the unexpired term of the vacant council seat which goes through December 31, 2025, was sworn in by Mayor Mike Ricer.

VI. Administrator Report:

Nothing to report

VII. Fiscal Officer Report:

Lori Cunard stated that there will be an Ordinance and a Resolution to be approved during Mayor’s report.

VIII. Committee Chair/Council Reports:

Dale English – Nothing to report

Tom Kirkland – Nothing to report

Anthony McDaniel – Nothing to report

Carol Hehr – Nothing to report

Matt Schaber – Nothing to report

IX: Solicitor’s Report:

Nothing to report.

X: Mayor’s Report:

The Mayor asked for a motion to approve the payment of bills. Anthony McDaniel made the motion. Carol Hehr second. Leanne Harper – abstain. Motion passed 4-0.

The Mayor asked for a motion to approve the Mayor’s Court Report, July, 2022. Dale English made the motion. Tom Kirkland second. Leanne Harper – abstain. Motion passed 4-0.

The Mayor asked for a motion to approve the Income Tax Report, July, 2022. Tom Kirkland made the motion. Carol Hehr second. Leanne Harper – abstain. Motion passed 4-0.

The Mayor asked for a motion to pass Ordinance #09-2022, An Ordinance Providing for Amending and Revising Specific Line-Items in the Appropriations of Expenditures for the Village of Woodsfield for the Calendar Year 2022 and Declaring an Emergency.

The Mayor asked for a motion to suspend the rules and pass Ordinance #09-2022 by its second reading, Declaring it an Emergency.

The Mayor then asked for a motion to pass Ordinance #09-2022 by its third reading, Declaring it an Emergency and adopt.

Ordinance #09-2022 adopted.

The Mayor asked for a motion to pass Resolution #2022-01, A Resolution to Transfer a Totral of $12,000.00 from the General Fund to the Income Tax Fund and Declaring an Emergency.

XI. Un-Registered Visitors:

None

The Mayor asked for a motion to go into Executive Session regarding personnel/disciplinary action. Anthony McDaniel made the motion. Carol Hehr second. Dale English – No. Motion passed 4-1. Executive Session entered at 6:05p.m.

The Mayor asked for a motion to go back into Regular Session. Dale English made the motion. Carol Hehr second. Motion passed 5-0. Regular Session entered at 7:35p. m.

Councilwoman Carol Hehr made a motion that Village Administrator, Kevin Brooks be given 3 days off without pay. Due to the lack of a second, the motion died. At this time, Mayor Ricer gave his resignation to Council. Kevin Brooks asked Mayor Ricer to reconsider his resignation, Mr. Brooks even volunteered to accept Carol Hehr’s discipline that she proposed. Mayor Ricer said it did not matter whether Council accepted his resignation or not, he was done .

Anthony McDaniel made a motion to set a Code of Ethics for Village Administrator Kevin Brooks as well as all other Village employees. Anthony McDaniel asked this to be reviewed by legal counsel before implementation, before the next Council meeting.

XII. Adjourn:

Councilwoman Leann Harper made the motion to Adjourn from Session. Carol Hehr second. Meeting adjourned at 8:30 p.m.

ATTEST:

___________________________ ____________________________

Michael E. Ricer, Mayor Lori Cunard, Fiscal Officer

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Meeting Minutes (7-18-22)

The Council of the Village of Woodsfield

July 18, 2022

The Council of the Village of Woodsfield met in Regular Session on July 18, 2022.

I. Roll Call:

Present: Council Members; Dale English, Tom Kirkland, Jamie Hill, Carol Hehr; Mayor Mike Ricer, Fiscal Officer Lori Cunard, Village Administrator Kevin Brooks, and Solicitor Kristy Rothenbuhler.

Absent: Councilman Anthony McDaniel.

II. Pending Meeting Minutes Approval:

Councilman Jamie Hill made the motion to accept the July 5, 2022 meeting minutes. Dale English second. Absent – Councilman Anthony McDaniel. Motion passed 4-0.

III. Registered Visitors/Guest:

Chief Corey Jones, Officer Zane Love, and Officer Kory Hill – Officer Zane Love was sworn in by Mayor Ricer as Police Lieutenant and Officer Kory Hill was sworn in as Police Sargent. Chief Corey Jones stated that as discussed at last Council meeting, the proposal is Officer Zane Love be given the title of Lieutenant and along with this Chief Jones is asking his hourly wage to be increased to $18.25/hr. Chief Jones also proposed Officer Kory Hill be promoted to Police Sargent along with a request for an increase of hourly wage to $18.75/hr. Carol Hehr made the motion to increase hourly wages to $18.25/hr. for Officer Zane Love and he be given the title of Lieutenant and also an increase of hourly wages for Officer Kory Hill to $18.75/hr. and he be given the title of Sergeant. Dale English second. Jamie Hill – abstain. Anthony McDaniel – absent. Motion passed 3-0.

Chief Corey Jones told Council that this past week the Street Dept. employees, Cemetery employees, Mayor Ricer and himself did an extensive clean-up of a property over on Oaklawn. Chief Jones said that he knows we do not want to get in the habit of doing this but the neighbors really appreciated it. Councilman Jamie Hill asked why our employees went in and did it and Chief Jones replied that the residents said they would not clean it up and neighbors have been complaining about this property for several years and it was the worst it has ever been. Village Administrator said that we still have money in the property maintenance fund and if there were a few more properties that Council would like cleaned up to say so because the only cost of doing so is for the dumpster. Councilwoman Carol Hehr said that was a good property to clean-up because the residents are no longer living there so it won’t go right back to the mess it was.

IV. Old Business:

Mayor Ricer asked if anyone would like to make a motion to fill the vacant council seat. Kevin Brooks spoke up to say that there were 2 letters of interest received for the vacant seat which he emailed to all Council members late last week. Councilman Anthony McDaniel had been in touch with Mr. Brooks stating that he knew of someone else that would potentially be interested but they were on vacation and may not get the letter of interest in until a later date. Mr. Brooks also said that Anthony McDaniel has requested that Council wait until he is in attendance to vote for the vacant seat because he would like to be able to participate but that is Council’s decision. Kevin Brooks also reminded Council that they have 30 days to fill the vacancy which would be up on August 3rd so there would be another Council meeting before that date on August 1st. If they do not fill the vacancy by a majority vote in 30 days it would be the sole decision of the Mayor to appoint someone to the vacancy and would not require a vote. Councilwoman Carol Hehr said she hates to fill the vacancy if someone else may be interested but has been unable to get the letter of interest in however, she feels the person interested could have at least emailed. Carol Hehr also asked if Anthony McDaniel would be here for the meeting on August 1st and Mr. Brooks replied that yes, he said he would be here. Some discussion followed regarding whether to wait until next meeting or not and it was decided to vote at tonight’s meeting. Jamie Hill made a motion to appoint Matt Schaber to fill the vacant seat on Council. Tom Kirkland second. Absent – Anthony McDaniel. Motion passed 4-0.

V. Council Member takes Oath of Office:

Matt Schaber, appointed council member to serve the unexpired term of the vacant council seat which goes through December 31, 2023 was sworn in by Mayor Mike Ricer.

VI. Administrator Report:

Kevin Brooks reported that bids were taken for the Land Pride mower at the Cemetery and the high bidder was Terry Wade in the amount of $2,025.00. Tom Kirkland made the motion to accept the bid

from Terry Wade in the amount of $2,025.00 for the Land Pride Mower. Dale English second. Matt Schaber – abstain. Anthony McDaniel – absent. Motion passed 4-0.

Kevin Brooks stated there was an outage on Guilford on Friday and he had emailed Council members to let them know what was going on. He said there are some employees who do not have phone service at their homes, it doesn’t happen often but sometimes they are very hard to get ahold of. He ended up calling Paul Robison, who only lives about a mile from Lewis Hill, so that Paul could let Lewis Hill know what was going on. So at the staff meeting this morning the issue of not being able to get ahold of anyone was discussed. They talked about the possibility of an on-call roster of employees who would be on call for after hours. The rules when being on call are that you must be within 30 minutes of the Village and can respond to urgent situations with on-call compensation of $50/day for Saturday and Sunday. The guys did not have a lot of interest with the on-call roster, and it very rarely happens that no one can be gotten ahold of so this will just continue to be monitored for now.

The Pool is scheduled to be closed on Saturday, August 20th. We are thinking about doing Employee Appreciation Day at the pool on Sunday the 21st or the following weekend. The leftover concessions can be used and possibly hamburgers or hotdogs and the pool can be used by staff and family. Mr. Brooks will try to get an idea on interest and give more information on this later.

Mr. Brooks said there is a video conference tomorrow with ODOT and Shelley and Sands for a pre-construction meeting. Hopefully there will be a schedule to report on as far as what will transpire and when for the project at next Council meeting. Mr. Brooks said there are traffic counts at the four quadrants of the downtown but it has nothing to do with the project. He said that he is concerned about the traffic count being done now over the summer when school is out because they are not getting accurate counts. He has been assured that there were counts done during the school year and they do have accurate counts for proper timing of the traffic lights. It will be a process to get the timing correct on the traffic lights, it may take 3 – 6 months to get the timing right.

Kevin Brooks said they have been in contact with Daniel Denbow regarding the website and Kinetic regarding the existing domain name and existing emails, which we paid for both. We have around 17 emails that we have paid for and we are wanting those specific emails, there would be issues if we were to have to change the emails for the Police Department because they use their emails. Jamie Hill asked if Kinetic is wanting a fee for the domain name and Mr. Brooks explained that the employee who worked for Kinetic that set up our existing website and emails is no longer employed there, Kinetic does not have the password, cannot get ahold of him and have been working on the issue but are getting nowhere. Mr. Brooks said we are just going to go ahead and get another domain name, which he hates to do, but we are getting to a point where we have spent so much time on this and aren’t getting anywhere, but Mr. Brooks would like to retain the emails if possible.

Kevin Brooks also said we are working on a long-distance carrier. Nextiva has been our long-distance carrier for a significant amount of time, we have been having issues with them as far as changes on the account. They still have the previous Fiscal Officer listed as a contact and they will not change our banking information since the change to WesBanco. We have told them that they either need to make the changes or we will be changing long-distance carriers. Mr. Brooks will keep Council updated on what happens with Nextiva.

Kevin Brooks said that we have engaged CT Consultants for the architecture and design of the new municipal building project. There will be some core drilling done on the site of the new building and we are continuing to pursue planning grants for the design costs. Mr. Brooks will be giving monthly updates on this project from here on out.

The meeting regarding the hotel is still set to take place on Tuesday, July 26th at around 4:00 p.m. Mr. Brooks asked for Council to be sure and let him know who will be in attendance because if there are 3 or more the meeting will have to be advertised to the public as a special meeting. Dale English, Tom

Kirkland, and Carol Hehr did say they would like to attend which would make it open to the public as a special meeting. Councilman Tom Kirkland asked if there would be any sensitive issues talked about

during the meeting that we should keep it a closed meeting. Kevin Brooks said he had talked to Jason Hamman and he did not indicate that it should be a closed meeting or that anyone was very sensitive to not having their name associated with this project. Mr. Brooks thinks this is mainly a meet and greet between the hotel chain, the bank, and the investors to see if there is a match but, if anything sensitive does come up during the meeting we can go into Executive Session.

Kevin Brooks reported that the budget for the second half of the year is being reviewed. Chris Kerby, traveling clerk, is working with the Fiscal Office on this. There will need to be a few adjustments to the budget because there a few funds that are running low to finish out the year.

VII. Fiscal Officer Report:

Mayor Ricer reported that an investment the Village had with US Bank was cashed out and closed the other day. The amount had been listed as a non-pooled investment fund but it will be moved to a pooled fund in the General Fund. Tom Kirkland made the motion to move the US Bank non-pooled investment fund in General Fund to a pooled investment in General Fund. Jamie Hill second. Anthony McDaniel – absent. Motion passed 4-0.

The Mayor asked for a motion for the Village to run an ad in the Monroe County Beacon for Community Days. Carol Hehr made the motion. Tom Kirkland second. Anthony McDaniel – absent.

Motion passed 4-0.

Mayor Ricer asked Carla Wobschall, Monroe County Beacon, if she remembered to run an ad for the Shred Day in the Village. Shred-it will be in the Municipal Building parking lot for community shred day on August 6th@ 9 a.m. – 12:00 p.m.

VIII. Committee Chair/Council Reports:

Dale English – Nothing to report

Tom Kirkland – Nothing to report

Anthony McDaniel – Absent

Jamie Hill – Nothing to report

Carol Hehr – Councilwoman Carol Hehr reported that she submitted the NatureWorks Grant which consisted of 2 picnic tables, a gazebo, and another piece of exercise equipment.

Carol Hehr talked to Mary Jo Westfall regarding the paving of the walking trail and painting the tennis courts, they will be completed by the end of August.

Carol Hehr also asked if one of the employees could go and spruce up the islands a little bit. Kevin Brooks replied that because the project is close to being started he did not want anyone in the island’s. Carol Hehr asked if she could go ahead and sign the paperwork and do it herself and Mr. Brooks replied that is her prerogative if she wants to do it. Mr. Brooks also stated that he is sending guys up to the walking trail before paving to trim back some weeds and branches.

Matt Schaber – Nothing to report

IX: Solicitor’s Report:

Solicitor Kristy Rothenbuhler asked Council to please let her know if anyone is contacted by EQT, Eqitrans, or Midwest. We have not signed any driveway permits, RUMA, or anything of that nature for them to cross Barber Ridge because they will not agree to our terms. They are trying to get someone to sign off on their terms but are being very sneaky about it and they have lawyered up so it has become a legal matter.

Kristy Rothenbuhler stated that the individual who is donating their property to the Village has paid the $23.00 for second half of 2021 taxes so we can hopefully get the deed back and the recording done

pretty quickly to get this wrapped up. The individual does not want any recognition for the donation of her property.

Kristy Rothenbuhler is currently working on the parking agreement with a resident in the Village, the Alternative School Agreement, and on-going royalty issues and negotiations with Gulfport. Kevin Brooks spoke up to explain that the parking agreement Solicitor Rothenbuhler is working on is a liability waiver because a resident had been parking on Village property, which he does not have a problem with, but he does have an issue when it goes beyond 24 hours and the Village can be held liable for vandalism or damage to vehicles. After discussing the issue with the resident, we have decided to have a liability waiver drawn up stating that they can park on Village property for up to 24 hours and if they go over that, it becomes a whole other issue which is going to require special authorization.

X: Mayor’s Report:

The Mayor asked for a motion to approve the payment of bills. Dale English made the motion. Tom Kirkland second. Anthony McDaniel – absent. Motion passed 4-0.

The Mayor asked for a motion to approve the Mayor’s Court Report, mid-July, 2022. Jamie Hill made the motion. Carol Hehr second. Anthony McDaniel – absent. Motion passed 4-0.

Solicitor Rothenbuhler spoke up to let Council know that Todd Abbott is leaving Yoss Law on August 1st, , he is counsel to Lewisville, so the Ordinance he was working on for Village Police Department to help out Lewisville will be delayed for some time. Kevin Brooks said he would call Yoss Law and talk to them about it.

XI. Un-Registered Visitors:

None

Before adjournment Mayor Ricer read the resignation letter submitted by Councilman Jamie Hill. Jamie Hill is resigning as Council member effective at the end of the meeting tonight. Jamie Hill stated that it has been a pleasure serving as a council member and he is going to miss it. Tom Kirkland regretfully made the motion to accept the resignation of Jamie Hill as council member. Dale English second. Anthony McDaniel – absent. Jamie Hill – abstain. Motion passed 3-0. The remaining council members along with Kevin Brooks all stated that they enjoyed serving with Jamie Hill and he will be greatly missed.

XII. Adjourn:

Councilman Jamie Hill made the motion to Adjourn from Session. Carol Hehr second. Anthony McDaniel – absent. Motion passed 4-0. Meeting adjourned at 6:46 p.m.

ATTEST:

___________________________ ____________________________

Michael E. Ricer, Mayor Lori Cunard, Fiscal Officer

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Meeting Minutes (7-5-22)

The Council of the Village of Woodsfield

July 5, 2022

The Council of the Village of Woodsfield met in Regular Session on July 5, 2022.

I. Roll Call:

Present: Council Members; Dale English, Tom Kirkland, Jamie Hill, Carol Hehr; Mayor Mike Ricer, Fiscal Officer, Lori Cunard, and Village Administrator Kevin Brooks.

Absent: Councilmen D. Ray Hughes, Anthony McDaniel, and Solicitor Kristy Rothenbuhler.

II. Pending Meeting Minutes Approval:

Councilman Dale English made the motion to accept the June 20, 2022 meeting minutes with corrections. Tom Kirkland second. Absent – Councilmen D. Ray Hughes and Anthony McDaniel. Motion passed 4-0.

III. Registered Visitors/Guest:

Chief Corey Jones – Request Executive Session regarding employment/compensation to take place at the end of the meeting.

IV. Old Business:

None

V. Administrator Report:

Village Administrator Kevin Brooks reported that Councilman Ray Hughes had a schedule change at his employment, he will now be working on Monday evenings and will be unable to attend Council meetings so he will be resigning from Council. Mr. Brooks asked Mr. Hughes about the possibility of staying on and videoing or dialing in for the meetings but he has decided the best thing for him to do is to resign. Kevin Brooks asked that there be a motion to accept the resignation of D. Ray Hughes from Council and wish him well. Tom Kirkland made the motion. Carol Hehr second. Anthony McDaniel – absent. Motion passed 4-0. Mr. Brooks stated that according to Ohio Revised Code, Council has 30 days to name a replacement for the unexpired term of the vacant Council seat, the term lasts until December 31, 2023. If Council is unable to name a replacement within the 30 days, then it becomes the sole responsibility of the Mayor. He asked Council if they would like to run an ad or just post it on the Village’s wesbsite? Jamie Hill stated that he thinks advertising it on the Village website and also running an ad in the paper would be best, Council agreed.

Kevin Brooks reported to Council that he met with Street Superintendent, Andy Copley this morning and they have come up with 5 alleys that they would like to start with to vacate. One of the alleys is adjacent to Eastern Ave. and the others are adjacent to East High Street. None of the alleys are currently being used or are active. Kevin Brooks asked that there be a motion to accept the 5 alleys suggested by Village Administrator Kevin Brooks and Street Superintendent Andy Copley to vacate, then move forward with the survey and public hearing. Dale English made the motion. Tom Kirkland second. Anthony McDaniel – absent. Councilman Jamie Hill then asked if vacating them is the right thing to do, if they are not costing us anything why should we give them away? Jamie Hill stated that we just signed a contract for mineral rights and asked if we are giving this land away and not getting anything for it? Kevin Brooks responded that yes, we are giving them away, but we have not maintained some of them for years and he thinks this is the right thing to do because they are serving no purpose to us. The property owner would technically be entitled to the mineral rights through adverse possession if they choose to do so legally. Jamie Hill stated that the surveys will cost thousands of dollars and he is wondering if this is a very cost-effective approach for the Village, it is costing us money to give it away. Dale English stated that the Village can keep the mineral rights and does not have to sign off on them. Kevin Brooks also said that once surveyed the property goes back to the adjacent property owner so it will be reinstated making the land subject to property taxes again. Carol Hehr stated that she likes the idea of not giving the mineral rights away. Tom Kirkland asked, if we keep them and a resident asks them to be re-opened if we would then have to open and maintain them. Kevin Brooks replied that no we would not have to re-open or maintain them. Kevin Brooks said that he

would have to ask Kristy Rothenbuhler to be sure if the Village can keep the mineral rights when we vacate these alleys. Kevin Brooks said that this has been talked about for quite some time and if we are going to do it then let’s get it done or stop talking about it. Jamie Hill stated that he does not have a problem with vacating some of these alleys but he just hates to see the Village spend money to give a small stretch of alley away. Mr. Brooks said some of the alleys have already been surveyed somewhat recently and we should not have to spend the money to have them re-done. Motion passed 4-0.

Kevin Brooks stated that it is time to take the next step as far as the new Municipal Building. The architectural and design fees are $197,850.00. We have negotiated and would like to engage with CT Consultants for the architecture and design of the new building however, he knows there are grants available but will CT Consultants actively pursue the grants if we have already said we are doing the project with them. So Mr. Brooks is asking that Council give authorization to enter into an agreement with CT Consultants for architectural and design in the amount of $197,850.00 however, any work must be pre-authorized by the Village before performed and paid. CT Consultants will look for grant funding but if we don’t get grant funds for architecture and design, we will pursue for more grant funds for the construction phase of the project. Councilman Jamie Hill asked if this was something that does not need to go to bid. Kevin Brooks replied that no it does not. We are required to do a request for qualifications, which we did, we received 3 responses and because of past experience and comfort level with CT Consultants Mr. Brooks recommended negotiations with them. Dale English made the motion to move forward with CT Consultants for architecture and design in the amount of $197,850.00 but any work must be pre-authorized by the Village before performed and paid. Tom Kirkland second. Anthony McDaniel – absent. Motion passed 4-0. Jamie Hill stated that he really hates to see this building get torn down, he feels the building can be used for a lot of things. Kevin Brooks said the building has several issues; there is no privacy in the offices upstairs, the restrooms are not ADA compliant, and there is very little storage. The building was designed as a church and was never really meant to be used as an office building. However, Mr. Brooks did say that if someone would make an offer of market value or above on the current building, we probably would sell but he does not feel that will happen because of all the obstacles with the building. Kevin Brooks stated that he is wanting the new building to become a standalone venue for events and spur economic growth. Mr. Brooks hopes that with the downtown ODOT project and the new building and development of the plaza in the south end of downtown it will encourage economic growth but if not, at least we can say we made the effort and tried. Mayor Ricer feels too that with a new building it may encourage the people who own the dilapidated houses in the downtown area to sell and make more room for businesses to come in. Kevin Brooks said that in the current building the Police Department is not appropriate because they do not have the space to conduct business. We have spent a lot of money the last couple years on new police cruisers and the new building will have a garage to park them in. Over half of the new building is going to be dedicated to the Police Department and allow them to conduct business on a professional level. Mr. Brooks said that they have engaged a couple local groups in regard to helping with the veteran’s memorial that is tentatively planned for the space that the current building is on. The main focus right now is the construction of the new building and moving into the new building and then we will focus on the plans for the current building and the space it stands on.

Kevin Brooks reminded Council that August 6th is when Shred-It will be at the City Building parking lot from 9:00 a.m. – 12:00 p.m. This is a free event, Village residents and Village operated businesses can bring paperwork to be shredded on site at no charge.

On Tuesday, July 26th we have a tentative meeting scheduled with Cobblestone, Jason Hamman, the investor group for the hotel as well as the bank. Jason Hamman found a bank willing to finance the project. The meeting will be late afternoon, early evening, Mr. Brooks will let everyone know for sure of the time later. The hotel has been green-lighted and everyone will be meeting together for the first time so we can get the project moving forward. This project will be located at the Ludwig Property.

VI. Fiscal Officer Report:

None

VII. Committee Chair/Council Reports:

Dale English – Councilman Dale English reported that the Fireworks were great. Everyone he talked to about it agreed.

Tom Kirkland – Councilman Tom Kirkland reported the same, he has heard a lot of compliments about it.

Mr. Kirkland asked if we had any idea on what we will be able to pave in the Village this year? Mr. Brooks said there is not a lot of money in the fund for these projects but the fund does grow because it is funded by the service fee. Mr. Brooks also said that we did more last year than originally planned but possibly in the fall we can do a small paving project. Mayor Ricer asked who is responsible for Old Brick Road because it needs some work. Mr. Brooks replied that we are responsible, the Mayor suggested talking to Charlie Brooks regarding chipping and sealing the road.

Anthony McDaniel – Absent

Jamie Hill – Nothing to report

Carol Hehr – Councilwoman Carol Hehr stated that the money for the Landbank was approved for $500,000.00 for Monroe County. The Village has 2 houses that will be torn down and 1 just right out of town on St. Rt. 800 which looks to be in town because the Corporation sign is in the wrong place.

Carol Hehr went to a downtown revitalization meeting; the Governor has approved $500 million to 32 Appalachian counties and we are one of them. She would like to see Woodsfield take advantage of this.

Carol Hehr would like to get a gazebo for the walking trail with the NatureWorks Grant she is applying for. We are able to apply for a grant of $12,409.00, our match would be $3,103.00 and there should be enough money to get 2 more pieces of exercise equipment, another picnic table, and a bench. The cost of the gazebo includes site prep.

Carol Hehr has the Resolution wrote up for Council approval. Jamie Hill made a motion to approve Resolution #2022-01, A Resolution to Authorize the Filing of an O. D. N. R. NatureWorks Grant Application for the Woodsfield Walking Trail Project. Carol Hehr second. Anthony McDaniel – absent. Motion passed 4-0.

Carol Hehr also brought up the subject of entertainment in the Village when it begins. She does not want to see us competing with anyone if there is entertainment elsewhere in the Village so she would like to see us choose different evenings when there is other entertainment going on in the Village. Jamie Hill had mentioned previously the first Thursday evening of each month which Carol Hehr thinks is a good idea.

Kevin Brooks also wanted to bring to Council’s attention the problem with illegal dumping at the Cemetery. There has been construction material, grass and a couch dumped off. The Police Department installed camera’s and they have identified the suspect who has actually admitted to it. We do not allow dumping at the Cemetery, the only thing that has been allowed to be dumped is brush and that is it.

VIII: Solicitor’s Report:

No report.

IX: Mayor’s Report:

The Mayor asked for a motion to approve the payment of bills. Jamie Hill made the motion. Carol Hehr second. Anthony McDaniel – absent. Motion passed 4-0.

The Mayor asked for a motion to approve the Mayor’s Court Report, June, 2022. Dale English made the motion. Jamie Hill second. Anthony McDaniel – absent. Motion passed 4-0.

The Mayor asked for a motion to approve the Income Tax Report, June, 2022. Tom Kirkland made the motion. Carol Hehr second. Anthony McDaniel – absent. Motion passed 4-0.

The Mayor asked for a motion to pass Ordinance #08-2022, An Ordinance Providing for Amending and Revising Specific Line-Items in the Appropriations of Expenditures for the Village of Woodsfield for the Calendar Year 2022 and Declaring an Emergency. Jamie Hill made the motion. Carol Hehr

second. Dale English – yes, Tom Kirkland – yes, Anthony McDaniel – absent. Motion passed 4-0. The Mayor asked for a motion to suspend the rules and pass Ordinance #08-2022 by its second reading,

Declaring it an Emergency. Dale English made the motion. Jamie Hill second. Tom Kirkland – yes, Carol Hehr – yes, Anthony McDaniel – absent. Motion passed 4-0. The Mayor then asked for a motion to pass Ordinance #08-2022 by its third reading, Declaring it an Emergency and adopt. Carol Hehr made the motion. Tom Kirkland second. Dale English – yes, Jamie Hill – yes, Anthony McDaniel – absent. Motion passed 4-0. Ordinance #08-2022 adopted.

X. Un-Registered Visitors:

None

Carla Wobschall wanted to verify that the $197,850.00 with CT Consultants is for design only and not construction. Council verified that it is just for the cost of architecture and design.

The Mayor asked for a motion to go into Executive Session regarding employment/compensation, no action to be taken due to lack of majority. Jamie Hill made the motion. Carol Hehr second. Anthony McDaniel – absent. Motion passed 4-0. Executive Session entered at 6:25 p.m.

The Mayor asked for a motion to go back into Regular Session. Jamie Hill made the motion. Dale English second. Anthony McDaniel – absent. Motion passed 4-0. Regular Session entered at 6:40 p. m.

Kevin Brooks also wanted Council to know that he has talked to Kayla Ruble. During football season she will be setting up tables inside the tennis courts hosting tailgating parties and will be showing video’s and having food. Being inside the tennis courts will have them out of the way of traffic.

XI. Adjourn:

Councilman Jamie Hill made the motion to Adjourn from Session. Carol Hehr second. Anthony McDaniel – absent. Motion passed 4-0. Meeting adjourned at 6:42 p.m.

ATTEST:

___________________________ ____________________________

Michael E. Ricer, Mayor Lori Cunard, Fiscal Officer

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Meeting Minutes (5-16-22)

The Council of the Village of Woodsfield

May 16, 2022

The Council of the Village of Woodsfield met in Regular Session on May 16, 2022.

I. Roll Call:

Present: Council Members; Tom Kirkland, Anthony McDaniel, Jamie Hill, and Carol Hehr; Mayor Mike Ricer, Village Administrator Kevin Brooks, Solicitor Kristy Rothenbuhler, and Fiscal Officer Lori Cunard.

Absent: Council members Dale English and D. Ray Hughes.

II. Pending Meeting Minutes Approval:

Councilman Jamie Hill made a motion to accept the May 2, 2022 meeting minutes. Carol Hehr second but due to Councilman Anthony McDaniel being absent at last meeting and having to abstain his motion the meeting minutes approval will be held over until next council meeting. Some discussion followed on whether Anthony McDaniel can vote to approve the meeting minutes even though he was absent for the meeting. Councilwoman Carol Hehr thought he could approve the minutes. Solicitor Kristy Rothenbuhler did not like the idea because he was not present for the meeting. More discussion to take place later.

III. Registered Visitors/Guest:

Matt Vinskovich – Mr. Vinskovich attended the meeting this evening because of a storm sewer issue. He stated that he lives on 104 Maple Ave. and he has had a continuous problem since he has lived there. The previous owners had put in a sump pump and with a typical rain the pump will run continuously for a couple of hours. Mr. Vinskovich stated that 3-4 times since he has lived there we had very heavy rain fall, the sump pump can’t keep up and he ended up with 2-3 inches of rain in the basement. He has worked with Paul Robison, Water Superintendent and the previous Water Superintendent Terry Comstock, they have both been in his basement and Mr. Comstock’s suggestion was to concrete in the sump pump which Mr. Vinskovich felt was not the best solution. His main question is why the water from the storm sewer is coming to his basement and who is responsible for it. Paul Robison was in his basement again about a year ago and said the lines leading to the sump pump should be disconnected so he is not sure where the water is coming from but he did mention getting a camera to see exactly where the lines go. Mr. Vinskovich would like to try and get this issue resolved. Village Administrator Kevin Brooks spoke up to say that he spoke to Paul and he will be sent back out to look at it but Mr. Brooks could not give a timeline until we know for sure what the problem is. Mr. Brooks also stated that we have started to address the storm sewer issues in the Village. We have just completed a $3.2 million storm sewer separation phase I project and we are in the application process to do phase II of the project. He told Mr. Vinskovich that he would try to get him some relief but until Paul comes out to look at it and see where the problem is coming from he can’t give an answer as to what the solution is or how long it will take to fix it.

IV. Old Business:

None

V. Administrator Report:

Village Administrator Kevin Brooks stated that he is passing around a letter received by a resident who had a death in the family and was impressed with the way our staff reacted.

Mayor Mike Ricer and Kevin Brooks contacted Shred-It in Columbus today. They will be in our parking lot on August 6th from 9:00 a.m. – 12:00 p.m. with the mobile shredders to shred Village records that needs done and residents can also participate for Community Shred Day.

Kevin Brooks reported that there are several employees with an exceptional amount of accrued vacation leave. Due to COVID, in 2020 employees were given 3 extra weeks’ paid leave, we did not enforce employees to take vacation since no one was going anywhere, and we allowed vacation time to accrue beyond their maximum. This is a substantial potential liability for the Village because of the vacation payout at retirement or termination of employment. Mr. Brooks is proposing to Council that the Village do a vacation leave payout of up to 80 hrs. on June 3rd for any employee that wishes to participate and he would like to re-evaluate at the end of the year to possibly do the payout on a regular

annual basis. Mr. Brooks talked to Councilman Ray Hughes about it today and he suggested when an employee reaches their maximum to pay it out which would also be a good idea instead of allowing it to accrue. Councilwoman Carol Hehr said she is in favor of it but come January 1st of each year employees either need to take vacation or we can pay it out. Kevin Brooks suggested that at the end of the year when we reevaluate, we make a decision as to whether we are going to do the vacation leave payout or just payout once they reach the maximum. Councilman Jamie Hill asked if employees don’t use vacation time and reach their maximum they lose it, is that an option? Kevin Brooks reminded Council that when the new policy manual was written there was a promise made that they would not lose vacation time from past practices. But we need to get down some of the accrued vacation leave because it is such a liability to the Village and when an employee with a lot of accrued time retires it keeps us from hiring a new employee in a timely manner because we are paying out accrued time to the previous employee. Due to the Sick Leave Incentive Program we do in the fall, he feels we are getting control of employees accrued sick leave. Jamie Hill suggested maybe doing a payout of vacation leave at Christmas. Carol Hehr asked Mr. Brooks if he knew about how much this payout would be. Mr. Brooks said it would not be as much as a regular payroll. Anthony McDaniel made the motion to approve a vacation leave payout of up to 80 hrs. for any employee who would like to participate. Carol Hehr second. Dale English and Ray Hughes – absent. Motion passed 4-0.

Kevin Brooks brought to Council’s attention that with Chief Corey Jones being out of the office for a period of time he has requested all issues regarding blocked parking or diverting of traffic be sent to his office and he would handle those issues to help out the Police Department. Anthony McDaniel asked who would be taking over Chief Jones duty’s while he is out and Mr. Brooks replied that he did not know, he had not had the conversation with Chief Jones. Mr. Brooks also reminded Council that whoever does take Chief Jones place that they will not receive Superintendents pay, Council did away with that a while ago.

VI. Fiscal Officer Report:

Lori Cunard had a request for a donation of $500.00 to Woodsfield Alumni Scholarship Fund. Carol Hehr stated that she thought that Council had approved donating that every year and it did not have to be brought before Council each year. Kevin Brooks said that from an audit standpoint he thinks Council should vote on it every year. Jamie Hill asked if the student had to be a resident of Woodsfield or is it just as long as they graduate from Monroe Central? Carol Hehr said she thought that as long as one parent is a graduate the student qualifies for the scholarship whether they graduated from Monroe Central or not. Kevin Brooks said he would get more information on this. Jamie Hill made the motion to approve a $500.00 donation to the Woodsfield Alumni Scholarship Fund. Tom Kirkland second. Dale English and Ray Hughes – absent. Motion passed 4-0.

Kevin Brooks reported on the clean-up week in the Village. He said there were a total of 6 dumpsters filled which is less than there usually is but none the less this is a good opportunity that we will continue for the residents.

The Fiscal Office will be closed this week from Wednesday – Friday due to Lori Cunard and Brenda Mauck attending training in Columbus.

VII. Committee Chair/Council Reports:

Dale English – absent

Tom Kirkland – Nothing to report

Anthony McDaniel – Nothing to report

Jamie Hill – Councilman Jamie Hill asked if there needed to be a vote for a change on the property maintenance ordinance. Mayor Ricer and Kevin Brooks stated that no there did not need to be a vote.

Carol Hehr – Councilwoman Carol Hehr read a statement from Roberts Rules of Order stating that yes a Council member can vote to approve the minutes. She asked Solicitor Kristy Rothenbuhler if she

could get more clarification on this. Solicitor Rothenbuhler said she would do some research, but she just does not like the idea.

D. Ray Hughes – absent

VIII: Solicitor’s Report:

Solicitor Kristy Rothenbuhler stated that an elderly individual that can no longer take care of their property located within the Village donated the property to the Village and the closing would take place in her office.

Kristy Rothenbuhler met with some of the Council members regarding the D.O.R.A. District Application. She stated that if anyone would like to discuss the specifics such as what days of the week, the times, or what the plastic cups and the signs should look like to get in touch with her during the application process. Kevin Brooks spoke up and said the plastic cups will be used to market the downtown area and he also suggested contacting the high school art class and have a contest for designing the cup. Mr. Brooks also stated that we need to address the subject of the lack of trash receptacles in and around the downtown area for the D.O.R.A. District. He would like to order something decorative for the downtown and surrounding areas.

Solicitor Rothenbuhler also said she had a call from Barrett Hayes, the gentleman purchasing the locomotives, he had some questions regarding the contract. She returned his call but hadn’t heard anything back from him yet.

IX: Mayor’s Report:

Last week Mayor Ricer wrote 42 letters for property maintenance. He will aggressively be pursuing rundown and grown-up property’s in the Village. Carol Hehr asked if we could start putting something on utility bills once a month regarding property’s. Kevin Brooks stated that he and Mayor Ricer would talk to Claudia Baker about this, with the Muni-billing system it can be done.

The Mayor asked for a motion to approve the payment of bills. Carol Hehr made the motion. Tom Kirkland second. Dale English and Ray Hughes – absent, Motion passed 4-0.

The Mayor asked for a motion to approve the Mayor’s Court Report, April, 2022. Jamie Hill made the motion. Anthony McDaniel second. Dale English and Ray Hughes – absent. Motion passed 4-0.

Kevin Brooks stated that he will be starting vacation on June 6th.

Carol Hehr forgot to mention that she did attend a landbank meeting today. She said they are waiting on the money to come in, it is expected at any time. She said that they are not sure if there will be another round or not but she is going to put together a list of property’s that she thinks need torn down. Kevin Brooks asked if the old Woodsfield High School building was on the list, Carol Hehr replied that no it is not as of now, the Prosecutor’s office still has it tied up.

X. Un-Registered Visitors:

None

XI. Adjourn:

Councilman Jamie Hill made the motion to Adjourn from Session. Anthony McDaniel second. Dale English and Ray Hughes – absent. Motion passed 4-0. Meeting adjourned at 6:30 p.m.

ATTEST:

___________________________ ____________________________

Michael E. Ricer, Mayor Lori Cunard, Fiscal Officer

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Meeting Minutes (5-2-22)

The Council of the Village of Woodsfield

May 2, 2022

The Council of the Village of Woodsfield met in Regular Session on May 2, 2022.

I. Roll Call:

Present: Council Members; Dale English, Tom Kirkland, Jamie Hill, Carol Hehr, and D. Ray Hughes; Village Administrator Kevin Brooks, Solicitor Kristy Rothenbuhler, and Fiscal Officer Lori Cunard.

Absent: Mayor Mike Ricer and Councilman Anthony McDaniel.

Due to the Mayor being absent, Council President Dale English presided over the meeting.

II. Pending Meeting Minutes Approval:

Councilman Jamie Hill made a motion to accept the April 18, 2022 meeting minutes. Ray Hughes second. Anthony McDaniel – absent. Motion passed 4-0.

III. Registered Visitors/Guest:

Officer Daniel Napolitano – Officer Napolitano is the new employee hired for the Police Department.

He is in attendance to introduce himself to Council. He comes to the Village with 23 years’ experience. He and his family just recently moved to the county. Officer Napolitano stated that he greatly appreciates the opportunity to work for the Village.

IV. Old Business:

Councilman Ray Hughes asked what the progress is with the locomotives, if the contract has been finalized. Village Administrator Kevin Brooks stated that legal counsel is looking over the contract, there is an issue with language so we are working through that. The contract is stating that the Village is asking $1.00 per engine, $2.00 total and we are asking for one of the engines to be brought back to the Village annually for Alumni weekend. The gentlemen have concerns with what the transportation costs of bringing one of the engines back to the Village will be. There will be one of the engines housed out west and the other will be housed in Youngstown. Mr. Brooks told the gentlemen that the Village would participate in the cost of transporting the one engine from Youngstown back to here. There is a meeting with legal counsel on Wednesday and they hope to have the contract finalized so it can be sent out to Barrett Hayes this week. Councilwoman Carol Hehr asked if Mr. Hayes has given any kind of timeframe as to how long it will take to restore the engines. Kevin Brooks replied that to his understanding, once the contract is signed they will make arrangements to get the engines and they will be taken to Colorado for restoration, they have not given any kind of timeframe for restoration or the transporting of the one engine to Youngstown.

V. Administrator Report:

Village Administrator Kevin Brooks reminded Council of contracting with Jason Hamman through Buckeye Hillsto do a blight study in and around the downtown. We never received results of the study and there was grant money used for the study to be done on our behalf. Mr. Brooks got ahold of Buckeye Hills and the study is done. He said there is some good information in it and if anyone would like a copy via email to let him know and he would send it out.

Kevin Brooks stated that there has been no text, email, or calls from Jason Hamman since the 3rd of December, 2021. He talked to Buckeye Hills about this and they have not heard from Mr. Hamman either. Kevin Brooks also stated that we have not been invited to any of the Port Authority Meetings since December, 2021. Mr. Brooks does not know if Mr. Hamman still works with us in terms of economic development or not which is fine however, some communication stating this would have been appreciated. So Mr. Brooks is going to try again to reach out to Jason Hamman to see what is going on.

Mr. Brooks reported that the Phase 1 environmental has been done on the lot next door which is where the new municipal building will be. The Phase 1 was done by Triad Engineering and if anyone wants a copy to review let him know and he will send via email. The Phase I Environmental study will unlock some potential for grant funding for the new building. Carol Hehr asked if there were any cars found underground when the Phase 1 was done. Mr. Brooks replied that there were no Core drilling samples done, only about 1/3rd of the new building will be underground and it will be on the extreme north side where there were no questions about anything being buried. Councilman Jamie Hill said he

is very surprised that there was no drilling done since we are thinking there are cars buried on that parcel and he is concerned of settling. Mr. Brooks replied that a significant amount of research was done on this study and there have been numerous houses and buildings on the site. Councilwoman Carol Hehr asked about the sidewalks caving in on both ends of the property. Mr. Brooks replied that he knows the one section towards our end that was replaced was due to tree roots.

Kevin Brooks was in touch with ODOT regarding the downtown project. The project was awarded to Shelley and Sands in February. The anticipated start date was mid-April but that has been pushed back

to Mid-July or early August due to materials needed for the vast majority of the project being on backorder. Actually, we can look at this as a positive thing because Alumni weekend can be held without a lot of restrictions downtown. Councilman Ray Hughes asked what the timeline is for the project, he is concerned about it being done before the winter months. Mr. Brooks replied 120 days is the timeline so it should just make it before winter. Carol Hehr asked what we will be doing with the islands between now and the time the project is started. Mr. Brooks replied that no one has said anything about the islands at this point. He did say that Kristy Rothenbuhler has the usage agreement completed but we thought we would be in the middle of construction so we had no plans for the maintaining of the islands. Kevin Brooks said it would be up to Council to talk about what they want to do with the islands because of the delayed start and he would be happy to execute the usage agreement if someone wants do something or maintain the islands for the time being. Carol Hehr stated that the islands are the first thing that is seen when coming into our town and she would like them maintained. Mr. Brooks said that if we are approached by someone wanting to plant or clean-up the islands we can go over and execute the usage agreement with them. Councilman Ray Hughes asked what the chances would be of Shelley and Sands moving in equipment or materials to the downtown area early. Mr. Brooks replied it would be unlikely and when they do move materials and equipment in they will be using the area below the pool as their yard. Ray Hughes also stated that he does not want someone to put a lot of money in flowers or bulbs that they think will come back year after year and they may only be there a couple months until construction. Council decided that if someone approaches regarding the user agreement for the islands we will take a look at it and make a determination. Solicitor Rothenbuhler spoke and said that it will be easy to make changes to the user agreement for the islands if necessary but she is thinking not necessarily to plant but to keep trash picked up and the area clean.

Kevin Brooks reported that May 9th – May 13th dumpsters will be parked at the Municipal building

for clean-up week in the Village. This will be posted on our Facebook page. There will be no paint, tires, electronics, or no yard waste allowed and the dumpsters will be monitored. Councilwoman Carol Hehr stated that there is no excuse for residents to have a lot of junk on their porches, we are giving them a way of cleaning up and getting rid of it.

Kevin Brooks also reported that the brush dumping at the Cemetery has been suspended because of a violation. We have never had any issues out at the Cemetery with the dumping until this past week when someone dumped a load of wet green grass on the brush pile so the dumping has been suspended indefinitely. Also, allegedly kids from the school have been using the bottom road and shortcutting across Oaklawn Cemetery, so that has been coned off as well. Dale English stated that if we do allow brush dumping again there will be camera’s set up monitoring. Mr. Brooks agreed, he has already talked to Chief Corey Jones about this and the camera’s at the Cemetery will be used to monitor the brush dumping area if re-opened.

Mr. Brooks said the Farmer’s Market will start May 19th at the Municipal building. The signs will be out at the end of next week. There is no charge to set up, electric is provided as well as water. The Farmer’s Market is for individuals to sell vegetables, meats, or home-made items. The Farmer’s Market will run through Thanksgiving. Carol Hehr asked about Farmer’s Market being a yard sale to which Mr. Brooks replied that last year there was a church organization that set up to sell yard sale type items for Farmer’s Market but they asked permission and we allowed them to do it on a 2 week basis, however, Farmer’s Market is not meant to be a yard sale.

Buckeye Hills is starting a One Ohio Region Twelve Committee. One Ohio is a newly created program under the Attorney General’s Office that has passed the administering of $808 million from key distributors to the opioid epidemic across Ohio. The Committee will last throughout settlement payout over the next 18 years and will determine term length at our first committee meeting on May 23rd.

Woodsfield has one automatic seat on the committee that goes to the Village Administrator unless Council chooses to appoint someone else. Kevin Brooks is asking that Council make a motion to appoint

the Village Administrator to One Ohio Region Twelve Committee as the Village of Woodsfield’s representative. Tom Kirkland made the motion. Carol Hehr second. Anthony McDaniel – absent. Motion passed 4-0.

Kevin Brooks also stated that Daniel Denbow is in attendance to take pictures of Council members for the website, so please do not leave until your picture is taken.

Dale English reported that there are people that are blocking off parking spaces. There has been a situation that has happened two times where someone has blocked off parking spaces without permission from the Village. Kevin Brooks said he has been approached by 2 businesses upset about blocked parking spaces. Ray Hughes asked if we could issue citations for this and Mr. Brooks said yes we can. Mr. Brooks also stated that people are also not cleaning up after their dogs, this is a citable offense and he has talked to Village Officers about this because there have been several complaints of dog droppings on sidewalks. Carla Wobschall from the Monroe County Beacon office asked, regarding the blocked parking, if it was a residential area do you still need permission to block off parking areas. Kevin Brooks replied that technically you do still need permission from the Village and all you have to do is notify us and let us know what is going on, it is just a matter of courtesy.

VI. Fiscal Officer Report:

Lori Cunard stated that Mayor’s Court training in Columbus last week went well.

Lori Cunard let Council know that May 18 – 20 Lori Cunard and Brenda Mauck will be attending the MFOA Conference in Columbus. Lori also let Council know that there will be Certified Public Records

training during the conference. This is required for Mayor and Council every 4 years. If Council members would like Lori to attend on their behalf each Council member will need to sign off on a statement stating that she is attending on their behalf. She will have a statement written up for Council members to sign off on for next Council meeting.

Lori Cunard has Ordinance # 05-2022 that Council President, Dale English will bring up for vote during Mayor’s report.

Dale English noted that the Village received another royalty check from Gulfport in the amount of $39,618.47. Solicitor Kristy Rothenbuhler spoke up and stated that from a legal perspective she is not happy that the Village is not getting royalty statements with the royalty checks. She will be contacting Gulfport and asking them to send statements so we can see what the production is, what the deductions are, and see what months the Village is even getting paid for. Kevin Brooks asked if we have even received all of our bonus monies for the parcels. Kristy Rothenbuhler replied that there were some title issues but no the Village has not, she has reached out to Gulfport several times but they have yet to get back with her to let her know that their title matches her title.

VII. Committee Chair/Council Reports:

Tom Kirkland – Nothing to report

Anthony McDaniel – absent

Jamie Hill – Nothing to report

Carol Hehr – Nothing to report

D. Ray Hughes – Nothing to report

VIII: Solicitor’s Report:

Solicitor Kristy Rothenbuhler stated that she received a phone call from an individual who is not a resident of the Village. He was inquiring about the new building and asked why the old building is being demolished. She stated that we will have a rubber stamp type letter that she will be sending stating Thank you for your issue but the Village has moved on from this and the decision has been made. Kristy

Rothenbuhler also stated that the individual said there is an issue with sidewalks so we can take a look at the Ordinance but again he will be sent a letter. Kevin Brooks spoke up and stated that sidewalks are the responsibility of the property owner or business owner but we do offer the sidewalk replacement

program for individuals wanting to fix or replace their sidewalks. Mr. Brooks also stated that if the individual is not a resident of the Village he does not feel we owe him any explanation. Solicitor Rothenbuhler thinks that he believes the state statute supercedes the Village ordinance but she is just going to send him a blanket letter and move it on. The sidewalk replacement program pays 50% up to $500.00 for construction of replacing your sidewalk, you must submit an application to the Village, the Village will go out to check the replacement and when the invoice for sidewalk replacement is received it will go to the Fiscal Office for payment.

Solicitor Rothenbuhler said she has several things pending that they will be working on this week. She is working on a road use maintenance agreement for a small portion of Barber Ridge with Equitran. She has an appointment with Bob Allen, E. L. Robinson for Certificates of Title for the sewer separation project, multiple Gulfport gas leases, the program overview for the D. O. R. A. district the Village has moved on, and the bill of sale for the train cars. Kevin Brooks let Council know that there is a meeting Wednesday at 1:00 p.m. with legal counsel and they are welcome to attend.

IX: Mayor’s Report:

Dale English let Council know that the Shrines is going to be setting up at different businesses in the Village to collect for Children’s Hospital, this will take place on May 20th and 21st.

The Mayor asked for a motion to approve the payment of bills. Ray Hughes made the motion. Carol Hehr second. Anthony McDaniel – absent, Motion passed 4-0.

The Mayor asked for a motion to approve the Mayor’s Court Report, April, 2022. Ray Hughes made the motion. Jamie Hill second. Anthony McDaniel – absent. Motion passed 4-0.

The Mayor asked for a motion to pass Ordinance #05-2022, An Ordinance Providing for Amending and Revising Specific Line-Items in the Appropriations of Expenditures for the Village of Woodsfield, during Calendar Year 2022 (Declaring an Emergency). This Ordinance is for receiving in the funds for one of the FEMA Project. Jamie Hill made the motion. Tom Kirkland second. Carol Hehr – yes, Ray Hughes – yes. Anthony McDaniel – absent. Motion passed 4-0. The Mayor then asked for a motion to suspend the rules and pass Ordinance #05-2022 by it second reading (Declaring an Emergency). Ray Hughes made the motion. Carol Hehr second. Tom Kirkland – yes, Jamie Hill – yes. Anthony McDaniel – absent. Motion passed 4-0. The Mayor then asked for a motion to suspend the rules and pass Ordinance #04-2022 by its third reading (Declaring an Emergency) and adopt. Jamie Hill made the motion. Ray Hughes second. Tom Kirkland – yes, Carol Hehr – yes, Anthony McDaniel – absent. Motion passed 4-0. Ordinance #05-2022 adopted.

X. Un-Registered Visitors:

Carla Wobschall announced that S.O.M.A. is hosting a prayer service this Thursday at 11:00 a.m. at the First Methodist Church. She invited everyone to attend to pray for our nation.

XI. Adjourn:

Councilman Jamie Hill made the motion to Adjourn from Session. Carol Hehr second. Anthony McDaniel – absent. Motion passed 4-0. Meeting adjourned at 6:30 p.m.

ATTEST:

___________________________ ____________________________

Michael E. Ricer, Mayor Lori Cunard, Fiscal Officer

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Meeting Minutes (4-18-22)

The Council of the Village of Woodsfield

April 18, 2022

The Council of the Village of Woodsfield met in Regular Session on April18,2022.

  1. Roll Call:

Present: Council Members; Dale English, Tom Kirkland, Anthony McDaniel, Jamie Hill, and Carol Hehr; Mayor Mike Ricer, Village Administrator Kevin Brooks, Fiscal Officer Lori Cunard.

Absent: Solicitor, Kristy Rothenbuhler

  1. Pending Meeting Minutes Approval:

Councilman Dale English made a motiontoaccepttheApril4,2022meetingminutes.Anthony McDaniel second. D. Ray Hughes – abstain. Motion passed 5-0-1.

Ill. Registered Visitors/Guest:

MarkHaralsonandTylerSpence – The Mayor asked Mr. Haralson and Mr. Spence to attend the council meeting to recognize them and council member Anthony McDaniel for life saving awards. Village Administrator Kevin Brooks spoke up and stated that he had received a call and the gentlemen received a very nice letter from the Supervisor of the delivery person for Sal Chemical with the health issue. The Supervisor is also a council member in the Village of Wintersville and he was very appreciative and felt that without the quick thinking and actions of Mr. Haralson, Mr. Spence, and Mr. McDaniel there probably would have been a very different outcome for the individual.

ChiefCoreyJones– Chief Corey Jones stated that after interviewing candidates for the Police Officer vacancy he has chosen an individual that he is ready to move forward with. The candidate is Dan Napolitano. He comes with several years of experience in law enforcement in the Ohio Valley and Chief Jones is asking Council to approve the hiring of Mr. Napolitano. Kevin Brooks asked what the rate of pay would be, Chief Jones said that he would be starting at $16.38/hr. and upon successfully completing his 6-month probationary period he would step up to $16.97/hr. per Council approval. Carol Hehr made a motionto approve thehiringofDanNapolitano, PoliceOfficer,at astartingrateof$16.38/hr.Tom Kirkland second. Motion passed 6-0. Kevin Brooks reminded Chief Jones that Mr. Napolitano would receive service credit for his previous employment.

Officer JacobMcNerney andTito– On April 2, 2022 Officer McNerney responded to a call of an unresponsive individual. Upon Officer McNerney’s arrival he determined the individual was in great distress, he immediately began CPR successfully sustaining life until the EMS arrived on the scene. On April 12, 2022 EMS Director Phil Keevert presented Officer McNerney, along with others on the scene, lifesaving awards for their actions. Mayor Ricer wanted to recognize Officer McNerney and he also presented him a lifesaving award. Mayor Ricer thanked Officer McNerney for the job he does and he is greatly appreciated. Councilwoman Carol Hehr congratulated Officer McNerney and asked about getting more defibrillators for the police cruisers if funds allow. Kevin Brooks state that he would talk to Chief Corey Jones about this and that it would be an eligible expense for Coronavirus funds. Councilman Anthony McDaniel said to make sure Chief Jones talks to the EMS individuals before purchasing because if he can get ones that run off the same pads it would be a great cost saving measure.

Councilwoman Carol Hehr asked Officer McNerney how the K-9 was working out? Officer McNerney said they still have some work to do but so far things are going well, they are off to a good start. He just turned a year old so he still has some maturing to do. Councilman Dale English asked if they have a vest for the K-9 yet. Officer McNerney replied that the K-9 training facility had stated they would supply a free vest but it has not been received yet.

  1. Old Business:

Mayor Ricer stated that we did receive a bill of sale in the amount of $2.00 from Barrett Hayes who is purchasing the locomotives. The Mayor will bring the contract and bill of sale to Council for approval when he has a promise in writing from Mr. Hayes that one locomotive will be brought back to the Village on an annual basis once restored. Kevin Brooks stated that one of the locomotives will be housed in Youngstown and Mr. Hayes has concerns with the cost of transporting from Youngstown to

The Council of the Village of Woodsfield April 18, 2022

here each year. Mr. Brooks told him that we would be willing to participate in the cost of transporting each year if it doesn’t get ridiculous because this is something that we are wanting to have happen so Mr. Brooks is trying to work through this with him.

  1. Administrator Report:

Nothing to report.

  1. Fiscal Officer Report:

Lori Cunard is scheduled for Mayor’s Court Clerk training in Columbus, OH from April 27 -29, 2022. Lori Cunard has Ordinance #04-2022 which the Mayor will bring up during Mayor’s report.

  1. Committee Chair/Council Reports: Dale English – Nothing to report

TomKirkland– Nothing to report AnthonyMcDaniel– Nothing to report Jamie Hill– Nothing to report

CarolHehr-Councilwoman Carol Hehr asked for Executive Sessionregardingacquisitionof property with no action to be taken.

D.RayHughes– Nothing to report

VIII: Solicitor’s Report:

None

IX: Mayor’s Report:

The Mayor asked for a motiontoapprovethepaymentofbills.Jamie Hill made the motion.

Anthony McDaniel second. Motion passed 6-0.

The Mayor asked for a motiontoapprovetheMayor’sCourtReport,mid-April,2022.Ray Hughes made the motion. Tom Kirkland second. Motion passed 6-0.

The Mayor asked for a motiontoapprovetheIncomeTaxReport,April,2022.Carol Hehr made the

motion. Anthony McDaniel second. Motion passed 6-0.

The Mayor asked for a motionto passOrdinance#04-2022,AnOrdinanceProvidingforAmending and RevisingSpecific Line-Items inthe Appropriationsof Expenditures for the Village of Woodsfield, duringCalendarYear 2022(DeclaringanEmergency).Jamie Hill made the motion. Anthony McDaniel second. Dale English -yes, Tom Kirkland-yes, Carol Hehr-yes, Ray Hughes -yes. Motion passed 6-0. The Mayor then asked for a motiontosuspendtherulesandpassOrdinance #04-2022byit second reading(DeclaringanEmergency).Carol Hehr made the motion. Ray Hughes second. Dale English – yes, Tom Kirkland -yes, Anthony McDaniel -yes, Jamie Hill -yes. Motion passed 6-0. The Mayor then asked for a motiontosuspendtherulesandpassOrdinance#04-2022byitsthirdreading(Declaring anEmergency) andadopt.Dale English made the motion. Anthony McDaniel second. Tom Kirkland – yes, Jamie Hill -yes. Carol Hehr-yes, D. Ray Hughes -yes. Motion passed 6-0. Ordinance#04-2022 adopted.

X. Un-Registered Visitors:

None

The Mayor asked for a motionto gointo Executive Session regardingacquisition of property withno action to betaken.Jamie Hill made the motion. Dale English second. Motion passed 6-0. Executive Session entered at 5:50 p.m.

TheCouncilof theVillageof Woodsfield April 18, 2022

The Mayor asked for a motion toreturn to Regular Session.Dale English made the motion. Tom Kirkland second. Motion passed 6-0. Regular Session entered at 6:07 p.m.

XI.Adjourn:

Councilman Jamie Hill made the motion to Adjourn fromSession. Dale English second. Motion passed 6-0. Meeting adjourned at 6:10 p.m.

ATTEST:

Michael E. Ricer, Mayor Lori Cunard, Fiscal Officer

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Meeting Minutes (4-4-22)

                                                     The Council of the Village of Woodsfield

                                                                            April 4, 2022 

The Council of the Village of Woodsfield met in Regular Session on April 4, 2022.

I.  Roll Call:

     Present:  Council Members; Dale English, Tom Kirkland, Anthony McDaniel, Jamie Hill, and Carol Hehr; Mayor Mike Ricer, Solicitor Kristy Rothenbuhler, Village Administrator Kevin Brooks, Fiscal Officer Lori Cunard.

     Absent:  D. Ray Hughes.

II.   Pending Meeting Minutes Approval:

     Councilman Carol Hehr made a motion to accept the March 21, 2022 meeting minutes.  Anthony McDaniel second.  D. Ray Hughes – absent.  Motion passed 5-0.

III. Registered Visitors/Guest:

     Chief Corey Jones and Pastor David Cottrell – Chief Corey Jones stated that Pastor David Cottrell is the Police Department’s volunteer chaplain since October, 2020.  He asked Pastor Cottrell here to let him know how much the department appreciates him.  He has always made himself available to any officer day or night whenever they may have needed him.  Chief Jones wanted to recognize Pastor Cottrell and congratulate him on his achievement of receiving the Walton Tully award chaplaincy at the International Conference for Police Chaplains.  Pastor Cottrell stated that there has never been more of a time than in these times to be a support to the officer’s and he is thankful for the privilege. 

     Chief Jones also made Council aware of the resignation of Hunter Cline, he has accepted employment elsewhere and has departed the Village.  Chief Jones also asked for Council’s permission to post the vacancy of the position.  Carol Hehr made the motion for Chief Jones to post the vacant position for the Police Department.  Jamie Hill second.  D. Ray Hughes – absent.  Motion passed 5-0.  Mayor Ricer asked Chief Jones if he had anyone in mind to which Jones replied he does have a few.  Village Administrator Kevin Brooks reminded Chief Jones that there is a conference call tomorrow with CT Consultants and Jennifer Brown which he is more than welcome to sit in on and bring up the vacant position.

     On Tuesday, March 29th Chief Jones traveled to Columbiana County which is where Officer McNerney is going to K-9 Training.  Officer McNerney successfully completed his training and is now certified in the State of Ohio.  He also stated that they have been receiving an overwhelming amount of generous donations from businesses and individuals for the K-9 and a reminder that June 11, 2022 is a chicken barbeque at the firehouse as a fundraiser for the K-9.  

     Andy Copley, Street Superintendent – Mr. Copley attended on behalf of the Street Department to let Council know that Tim Buckalew retired after 30 years of service.   Mr. Copley, Councilman Dale English, Councilman Tom Kirkland and Mayor Ricer conducted interviews to fill the vacant position.  Mr. Copley asked for Council to approve the hiring of Andrew Hughes.  Jamie Hill made a motion to hire Andrew Hughes as laborer for Street Department.  Tom Kirkland second.  D. Ray Hughes – absent.  Motion passed 5-0. 

IV.  Old Business:

     Jamie Hill stated that he saw there are other communities that are now going to participate in the D.O.R.A. program.  Solicitor Kristy Rothenbuhler stated that they are working on permits and paperwork for the program in the Village.

V.  Administrator Report:

     Village Administrator Kevin Brooks stated that he is happy to report that Dan Haralson, water treatment plant, has passed his Class I water operator’s test last week.  This makes him entitled to a pay increase so Kevin Brooks would like to change Mr. Haralson’s job title from lab analyst to water treatment plant, class I operator and his new wage will be $14.21/hr.  Dale English made a motion to change Dan Harlson’s job title from lab analyst to water treatment plant, class I operator along with a pay increase to $14.21/hr.   Anthony McDaniel second.  D. Ray Hughes – absent.  Motion passed 5-0.

      Kevin Brooks said he has a request from Confident Sons and Daughters to use City Park for Lovefest 2022.  This will take place on July 30, 2022 and it will be a day long event at no charge for use of the Park.  Jamie Hill made a motion to approve the request from Confident Sons and Daughters to use City

Park for Lovefest 2022 at no charge on July 30, 2022.  Tom Kirkland second. D. Ray Hughes – absent.  Motion passed 5-0. 

     Mr. Brooks let Council know that there is conference call tomorrow at 1:00 p.m. with CT Consultants to talk about final plan design for the new municipal building.  Anyone who would like to join in is more than welcome.  They will also start to discuss funding options at this meeting so we can stay on track for the spring, early summer 2023 start of construction.

VI.  Fiscal Officer Report:

     Lori Cunard has Ordinance #03-2022 that the Mayor will be bringing up during Mayor’s report.

     An update on Wesbanco:  Most auto payments and direct deposits have been changed.  There are still a few to change and we still have a little over $100,000.00 at Citizens National to cover any bills that may come in to there yet.

     Lori Cunard discussed with Chris Kerby on ways to add to the General Fund and he suggested maybe we should consider changing the distribution of Income Tax Funds.

     Lori Cunard’s report stated that there have been generous K-9 donations coming in.

     The Fiscal Office received a check for the Fairgrounds phase 3 pad mount and metering for lift station project in the amount of $16,350.00

     The 2022 Municipal Finance Officers Spring Conference will be held in Dublin, OH on May 18 – 20, 2022.

     Mayor Ricer then read to Council an article from an employee of Sal Chemical and Council member of Wintersville, OH that Solicitor Kristy Rothenbuhler had given to him.   This Council member/Sal Chemical employee is commending Mark Haralson and Tyler Spence, water treatment plant, for getting medical help to a delivery person for Sal Chemical who was having a medical emergency during a delivery to the plant.  This Council member felt their efforts went above and beyond their call of duty for getting the gentleman the help he needed and their gratitude is greatly appreciated.

     Mayor Ricer also let Council know that Kiwanis is having a bingo fundraiser, the Monroe County Fairground is doing a buy-a-brick program for a fundraiser and the Monroe County Chamber dinner is coming up and neither he nor Kevin Brooks will be able to attend but if anyone else would like to go he will give them the detailed information.     

VII.  Committee Chair/Council Reports:

      Dale English – Nothing to report

      Tom Kirkland – Nothing to report

      Anthony McDaniel – Nothing to report

       Jamie Hill – Nothing to report

       Carol Hehr – Councilwoman Carol Hehr stated that she had a call from Charlie Kozlesky and he would like to do Charlies Run on September 24, 2022 from 8:00 a.m. – 4:00 p.m.  This will be his 45th year and they have raised $981,00 for Children’s Hospital.   He is hoping to hit the $1,000,000 mark this year and they are looking for volunteers to help with the run. 

       D. Ray Hughes – absent

VIII:  Solicitor’s Report:

     Solicitor Kristy Rothenbuhler stated that the Mayor signed a pipeline agreement last week but she cannot discuss this in open session because there are confidentiality terms so if any of Council has any questions about specifics please feel free to get in touch with her so they can set up a time to talk.

     Solicitor Rothenbuhler also said she had an update from James Peters regarding the sewer at the County jail.  He has said there is roughly a 16-week lead time for the bar screen to come in and it will probably take a month for the attorneys to draw up the paperwork for the grant acceptance for this project and submit it.  James Peters indicated that as soon as this is done the County Commissioners will be contacting E. L. Robinson to give them the go ahead to start the project.   Kevin Brooks stated that this is reasonable, he is just glad things are moving forward and hopes there are no unnecessary delays. 

IX:  Mayor’s Report:

      The Mayor asked for a motion to approve the payment of the bills.  Dale English made the motion.  Anthony McDaniel second.  D. Ray Hughes – absent.  Motion passed 5-0.

     The Mayor asked for a motion to approve the Mayor’s Court Report, March, 2022.  Jamie Hill made the motion.  Carol Hehr second.  D. Ray Hughes – absent.  Motion passed 5-0. 

     The Mayor asked for a motion to approve the Income Tax Report, March, 2022.  Anthony McDaniel made the motion.  Tom Kirkland second.  D. Ray Hughes – absent.  Motion passed 5-0.

     The Mayor asked for a motion to pass Ordinance #03-2022, An Ordinance Providing for Amending and Revising Specific Line-Items in the Appropriations of Expenditures for the Village of Woodsfield, during Calendar Year 2022 (Declaring an Emergency).  Jamie Hill made the motion.  Carol Hehr second.  

Dale English – yes, Tom Kirkland – yes, Anthony McDaniel – yes, Ray Hughes – absent.  Motion passed 5-0.  The Mayor then asked for a motion to suspend the rules and pass Ordinance #02-2022 by it second reading (Declaring an Emergency).   Dale English made the motion.  Tom Kirkland second.  Anthony McDaniel – yes, Jamie Hill – yes, Carol Hehr – yes.  D. Ray Hughes – absent.  Motion passed 5-0.  The Mayor then asked for a motion to suspend the rules and pass Ordinance #02-2022 by its third reading (Declaring an Emergency) and adopt.  AnthonyMcDaniel made the motion.  Carol Hehr second.  Dale English – yes, Tom Kirkland – yes, Jamie Hill – yes.  D.  Ray Hughes – absent.  Motion passed 5-0.  Ordinance #03-2022 adopted. 

X.  Un-Registered Visitors:

     None

XI. Adjourn:

     Councilman Jamie Hill made the motion to Adjourn from Session. Dale English second.  Motion passed 5-0.  Meeting adjourned at 6:00 p.m.

ATTEST:

____________________________                                                 ____________________________

Michael E. Ricer, Mayor                                                                     Lori Cunard, Fiscal Officer  

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Meeting Minutes (3-21-22)

The Council of the Village of Woodsfield

                                                                 March 21, 2022

The Council of the Village of Woodsfield met in Regular Session on March 21, 2022.

I.  Roll Call:

     Present:  Council Members; Dale English, Tom Kirkland, Anthony McDaniel, Jamie Hill, Carol Hehr, and D. Ray Hughes; Mayor Mike Ricer, Village Administrator Kevin Brooks, Fiscal Officer Lori Cunard.

II.   Pending Meeting Minutes Approval:

     Councilman Ray Hughes made a motion to accept the March 7, 2022 meeting minutes.  Carol Hehr second.  Anthony McDaniel – abstain.  Motion passed 5-0.

III. Registered Visitors/Guest:

     None

IV.  Old Business:

     Mayor Ricer stated that he would be contacting the gentleman regarding the locomotives.  The Village will donate the locomotives for restoration.  Councilman Ray Hughes asked to be sure that once restored they will bring them back to the Village annually for special events on a date of our choosing as talked about previously.  The Mayor replied that he would remind the gentleman of this. 

V.  Administrator Report:

     Village Administrator Kevin Brooks stated that he has the latest rendition of the building plans for the new Municipal Building which he had sent to Council members but if anyone wanted to see the hard copy he has it this evening.  Mr. Brooks said there were a few changes of moving some things around, but these plans are the general idea of the new building.

     Mr. Brooks is going to pass around to Council a user agreement and release of liability.  He has been working with Solicitor Kristy Rothenbuhler regarding the islands and bulb-outs in the downtown area.  Once the ODOT Project is completed downtown, we will be documenting any organization or individual that would like to maintain or plant in the islands or bulb-outs and they will be required to sign the user agreement and release of liability. 

     The contract for the ODOT downtown project has been awarded to Shelly and Sands in the amount of $1,436,083.43.  They will have 30 days to sign and send back the bid at which point we will have a pre-construction meeting and the project will start shortly thereafter.  We do intend on taking a lot of before, during, and after pictures and posting them on the Village facebook and website, which has been updated and redesigned, so people can see the progress and the changes that will be taking place.

     Mr. Brooks stated that the ladies in the Utility Office had asked if they could keep the office open an extra hour Monday – Thursday and then close at noon on Friday.  Mr. Brooks said he or the Mayor have no issues with this and Council agreed this will not be an issue so starting immediately the Municipal Building will be open Monday – Thursday 8:00 a.m. to 5:00 p.m. and Friday 8:00 a.m. to 12:00 p.m.

    Kevin Brooks stated that on State Rt. 78 across from Riesbeck’s there is a garage that sit’s up off the highway.  This is actually ODOT property which was verified by deed research.  There was a “handshake” agreement approximately 20 -25 years ago that the Village can store equipment in the garage and Mr. Brooks has been working with Amy Zwick, Engineers Office, about replacing some steps that go up to the apartments above the garage.  ODOT did not realize that they even owned it until a couple of weeks ago and have no interest in it so they have agreed to deed it over to the Village at no cost.

     Councilman Jamie Hill asked when Tim Buckalew, street department, is retiring.  Kevin Brooks replied that he is not sure of the exact date but he will check with the Payroll office, he believes it is March 31, 2022.

     They are going to start interviews for the Street department next week but before hiring, Mr. Brooks wants to check to see what Mr. Buckalew’s pay-out is going to amount to.  He would like some of that pay-out to roll off before hiring someone.  Until we can safely take on the payroll of a new employee, we will be having Steve Eikleberry and John Anderson helping out in the Street department.  The position is an entry level position unless someone is hired that has exceptional background skills.  Jamie Hill then asked if we are going to be doing anything for Mr. Buckalew’s retirement and Mr. Brooks replied that

once he knows his exact retirement date we could invite Mr. Buckalew to a Council meeting and recognize him for his 30 years of service.  Jamie Hill suggested inviting other’s who have recently retired also.

  VI.  Fiscal Officer Report:

          Lori Cunard has Ordinance #02-2022 that the Mayor will be bringing up during Mayor’s report.

VII.  Committee Chair/Council Reports:

      Dale English – Nothing to report

     Tom Kirkland – Councilman Tom Kirkland asked if Street Superintendent, Andy Copley had gotten a list of the alleys that are candidates to be closed.  Kevin Brooks replied that he talked to Andy today and they do have an idea of the 3 they would like to go with.  Mr. Brooks stated that there will have to be survey work done and then schedule a public forum.   The alleys are one on Eastern Avenue, the second on Cherry Street, and there was one on Marietta Street but it has been excluded because there is a Dominion utility easement on it.  They are talking about some other alleys but Paul Robison, Water/Sewer Superintendent will have to clear them to make sure there are no utilities running through them before a decision can be made.   Jamie Hill asked if we have to survey each one of them and Kevin Brooks replied yes, the reason is that by law when vacating the alleys all property on the alleys is shared equally among the adjoining property owners.   Mr. Brooks said that it is about $1,000.00 per alley to vacate them.   Jamie Hill asked if it is more costly for the Village to get rid of them than to keep them??  Mr. Brooks replied that in the case of one of the alleys there has been a request by a property owner to vacate it.  

     Anthony McDaniel – Nothing to report

      Jamie Hill – Jamie Hill asked if the Village is going to do clean-up day again this year.  Kevin Brooks replied yes, the dumpsters are ordered for the end of April, first of May.  Mayor Ricer stated that the Village will not be doing the mowing for property maintenance this summer because we are not getting anything from it.  There are a few that pay which we will continue to mow but the majority will be discontinued. 

      Carol Hehr – Councilwoman Carol Hehr stated that she went to the Landbank meeting today.  There was a bid opening for the asbestos survey.   There was only one bid that came in and it was from Raze, Inc., they are out of Shadyside, in the amount of $24,300.00.  That is for inspection only, not removal.  The bid was accepted and the next meeting is April 11th.  Mayor Ricer asked if this was for all the properties and Carol Hehr replied yes for all 27 properties. 

       D. Ray Hughes – Councilman Ray Hughes asked if something could be added to the user agreement regarding signage in the downtown.  Mr. Brooks stated yes, he would talk to Solicitor Kristy Rothenbuhler and ask her to add something stating that the signage must be Village approved before anything can be posted in the downtown area. 

     Mayor Ricer asked Mr. Hughes if the monthly water/sewer report was to his satisfaction to which Mr. Hughes replied no it is not.  He would like to know how much water is made, how much we are billing, so we know how much we are losing or not being billed.  Kevin Brooks replied that Claudia Baker, Utility Office Supervisor and Paul Robison, Water/Sewer Superintendent are not submitting their reports at the same time as they should be, so he is only getting half of the report at a time.  Mr. Brooks said he would make sure they start submitting them at the same time so all the information that Mr. Hughes is requesting is available.  Councilman Dale English stated that there are still residents that don’t have working meters and Councilwoman Carol Hehr asked if the 45 accounts past due 60 days are households to which Mr. Brooks replied yes.  He said that they have entered into a very liberal payment agreement.  He has been working with the Utility office on revising payment rules and regulations.  The change will take effect on the next months billing, they will be brought before Council to pass at next meeting and

will be posted at the utility office on the window and they will be followed exactly.  Mr. Brooks also said that there are multiple people who have multiple payment arrangements.  Going forward there will only be one payment arrangement per person and all payment arrangements will be in writing and signed by the customer and by Kevin Brooks, defaulting on a payment arrangement will result in immediate shut-off.  Kevin Brooks stated that during the COVID shutdown in 2020 we were not allowed to shut off utilities and a lot of people thought for some reason they did not have to pay their bill at all and because of this when they got behind, they never got caught up.  Mayor Ricer stated that it has been a domino effect with a lot of customers and Mr. Brooks said this is not the fault of the staff working the utility office. 

VIII:  Solicitor’s Report:

     None

IX:  Mayor’s Report:

      The Mayor asked for a motion to approve the payment of the bills.  Jamie Hill made the motion.  Tom Kirkland second.  Motion passed 6-0.

     The Mayor asked for a motion to approve the Mayor’s Court Report, mid-March, 2022.  Ray Hughes made the motion.  Anthony McDaniel second.   Motion passed 6-0. 

     The Mayor asked for a motion to pass Ordinance #02-2022, An Ordinance Providing for Amending and Revising Specific Line-Items in the Appropriations of Expenditures for the Village of Woodsfield, during Calendar Year 2022 (Declaring an Emergency).  Jamie Hill made the motion.  Carol Hehr second.   Dale English – yes, Tom Kirkland – yes, Anthony McDaniel – yes, Ray Hughes – yes.  Motion passed 6-0.  The Mayor then asked for a motion to suspend the rules and pass Ordinance #02-2022 by it second reading (Declaring an Emergency).   Tom Kirkland made the motion.  Ray Hughes second.  Dale English – yes, Anthony McDaniel – yes, Jamie Hill – yes, Carol Hehr – yes.  Motion passed 6-0.  The Mayor then asked for a motion to suspend the rules and pass Ordinance #02-2022 by its third reading (Declaring an Emergency) and adopt.  Dale English made the motion.  Jamie Hill second.  Tom Kirkland – yes, Anthony McDaniel – yes, Carol Hehr – yes, Ray Hughes – yes.  Motion passed 6-0.  Ordinance #02-2022 adopted. 

X.  Un-Registered Visitors:

     None

XI. Adjourn:

     Councilman Jamie Hill made the motion to Adjourn from Session. Carol Hehr second.  Motion passed 6-0.  Meeting adjourned at 6:09 p.m.

ATTEST:

____________________________                                                 ____________________________

Michael E. Ricer, Mayor                                                                     Lori Cunard, Fiscal Officer  

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Woodsfield, Ohio, 43793

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