Meeting Minutes (5-15-23)
The Council of the Village of Woodsfield
May 15, 2023
The Council of the Village of Woodsfield met in Regular Session on May 15, 2023.
I. Roll Call:
Present: Council Members; Dale English, Tom Kirkland, Leann Harper, Tiffany Ramsay, Matt Schaber, Mayor Carol Hehr, Fiscal Officer Lori Cunard, Village Administrator Kevin Brooks, and Solicitor Ryan Regel.
Absent: Council member Anthony McDaniel
II. Pending Meeting Minutes Approval:
Tiffany Ramsay made the motion to accept the May 1, 2023 meeting minutes with corrections. Dale English second. Anthony McDaniel – absent. Motion passed 5-0.
In attendance at the meeting were Vietnam War Veterans. Mayor Hehr stated that she is glad they are in attendance. She has a Proclamation that is recognizing all Vietnam War Veterans and it is being presented to them tonight on behalf of the Village. Mayor Hehr read the Proclamation, presented it to the Veterans and thanked them for their service.
Brent Bosley, in attendance, invited everyone to Oaklawn Cemetery on Saturday morning at 11:30 a.m. The VFW replaces the flags at all the cemetery’s throughout the County. There are over 600 flags at Oaklawn Cemetery. They are replaced for Memorial Day and Veterans Day every year. They usually have between 50 & 70 kids show up to help and it gives a chance to show the sacrifice that has been made for their freedom.
Mr. Bosley also gave an update on the “Welcome Home Parade” to be held on June 3rd. He said that since the parade postponement in November they have been working with 112th fighter squadron from Toledo, Ohio to have a fly-over of F-16 jets for the Vietnam Veterans during the parade. They applied with the FAA three and a half months ago for permission to do the fly-over. They have not been given an ok yet, but they have not been given a no either. They are expecting a large turn-out and plans are going well.
Mayor Hehr said she is thrilled and very proud that they are doing this in the Village of Woodsfield. Mayor Hehr also said she would like to get together with Mr. Bosley and discuss flags for the veterans to be placed in the Village.
III. Registered Visitors/Guest:
Chief Corey Jones – Chief Jones requested Executive Session regarding the purchase of Property at the end of the meeting.
IV. Old Business:
DORA – Solicitor Ryan Regel emailed Council a revised version of the application. He spoke with Village Administrator Kevin Brooks and Mayor Carol Hehr today and he would prefer we have the logo’s selected so we can be very specific in the application. Kevin Brooks said that basically we need to decide on if we want cups or stickers and what will be on the cups or stickers signifying it is Woodsfield DORA. Mr. Brooks said originally, he thought stickers would be better because they would be cheaper but is now thinking that cups would be better to promote the downtown. Mayor Hehr suggested we come up with ideas for the stickers or cups and have them for Solicitor Regel for the next meeting. Leann Harper asked if the Redhead is participating, and Mr. Brooks said no they are not, but we are extending the DORA District to Marietta Street. Solicitor Regel said the Redhead will be included in the DORA District but if they don’t want to apply for the permit they don’t have to. Mr. Brooks said the four permitted establishments within the DORA District are Buenos Amigos, Marathon, Wooden Shoe, and Traditions.
V. Administrator Report:
Kevin Brooks reported that clean-up week will begin on June 5th. Chief Corey Jones has posted the dates on the Village Facebook page and the non-acceptable items were also listed.
Kevin Brooks said the sidewalks are starting to go in the downtown area, they are making progress and it is coming together. The biggest issue will be the signalization because they will have to figure out the timing, he is not sure when the new signalization will happen.
VI. Fiscal Officer Report:
Fiscal Officer Lori Cunard gave the bank reconciliation for Council to sign and asked if there were any questions, there were none. Lori Cunard has two Ordinances and a Resolution for Council to pass.
Mayor Hehr asked for a motion to pass Ordinance #04-2023, An Ordinance Authorizing a One Time Payment for a State OCJS Grant Received to 5 Full Time Police Officers and Declaring an Emergency. Mayor Hehr explained that this was a grant that Chief Corey Jones wrote and was fortunate enough to get funded. Kevin Brooks asked Fiscal Officer Lori Cunard how the grant money would be paid to the 5 officers, one lump sum or in payments? Lori Cunard replied it would be paid to each officer as one lump sum. Tiffany Ramsay made the motion. Matt Schaber second. Dale English – yes, Tom Kirkland – yes, Leann Harper – yes, Anthony McDaniel – absent. Motion passed 5-0.
Mayor Hehr asked for a motion to suspend the rules and pass Ordinance #04-2023 by its second reading, declaring it an emergency. Tom Kirkland made the motion. Leann Harper second. Dale English – yes, Tiffany Ramsay – yes, Matt Schaber – yes, Anthony McDaniel – absent. Motion passed 5-0.
Mayor Hehr asked for a motion to suspend the rules and pass Ordinance #04-2023 by its third reading and adopt. Dale English made the motion. Leann Harper second. Tom Kirkland – yes, Tiffany Ramsay – yes, Matt Schaber – yes. Anthony McDaniel – absent. Motion passed 5-0. Ordinance #04-2023 adopted.
Mayor Hehr asked for a motion to pass Ordinance #05-2023, An Ordinance Providing for Amending and Revising Specific Line-items in the Appropriations of Expenditures for the Village of Woodsfield for the Calendar Year 2023 and Declaring an Emergency. Matt Schaber made the motion. Tom Kirkland second. Dale English – yes, Leann Harper – yes, Tiffany Ramsay – yes, Anthony McDaniel – absent. Motion passed 5-0.
Mayor Hehr asked for a motion to suspend the rules and pass Ordinance #05-2023 by its second reading, declaring it an emergency. Dale English made the motion. Leann Harper second. Tom Kirkland – yes, Tiffany Ramsay – yes, Matt Schaber – yes, Anthony McDaniel – absent. Motion passed 5-0.
Mayor Hehr asked for a motion to suspend the rules and pass Ordinance #05-2023 by its third reading and adopt. Tiffany Ramsay made the motion. Tom Kirkland second. Dale English – yes, Leann Harper – yes, Matt Schaber – yes. Anthony McDaniel – absent. Motion passed 5-0. Ordinance #05-
Mayor Hehr asked for a motion to pass Resolution #2023-02, A Resolution to Receive Daily Receipts from the Utility Department and Declaring an Emergency. Kevin Brooks stated that a Resolution is not passed by emergency, only an Ordinance. Mayor Hehr explained that this Resolution is so that we can start receiving Utility Office collections daily rather than on a monthly basis. Kevin Brooks said this is part of the restructuring process in the Utility Office, it will be better to distribute the revenues daily rather than monthly. Leann Harper made a motion. Tiffany Ramsay second. Anthony McDaniel – absent. Motion passed 5-0.
VII. Committee Chair/Council Reports:
Dale English – Council member Dale English said that the Park Committee met and went over the price list for the pool. Council members should all have a copy on their desks. Kevin Brooks said that season passes will require names on the pass and Mayor Hehr added that birthdates of the children will also need to be on the pass.
Mayor Hehr asked for a motion to approve the rates for the pool daily admissions, passes and swims. Tiffany Ramsay stated that the Moonlight Swim is not on the sheet, it is on Thursdays from 7:00 p.m. – 10:00 p.m. @ $4.00 per person. Tom Kirkland made the motion. Tiffany Ramsay second. Motion passed 5-0.
Tom Kirkland – Nothing to report.
Anthony McDaniel – Absent
Leann Harper – Nothing to report.
Tiffany Ramsay – Nothing to report.
Matt Schaber – Nothing to report.
VIII: Solicitor’s Report:
Nothing more to report.
Matt Schaber asked Solicitor Regel if he had any response from the BMV as of yet? Solicitor Regel said he has not, the letter was sent as advised by Council.
IX: Mayor’s Report:
Mayor Hehr asked for a motion to approve the payment of bills. Dale English made the motion. Leann Harper second. Anthony McDaniel – absent. Motion passed 5-0.
Mayor Hehr asked for a motion to approve the Mayor’s Court report, May 2023. Tiffany Ramsay made the motion. Leann Harper second. Anthony McDaniel – absent. Motion passed 5-0.
Mayor Hehr reported they had an Event Planning Committee meeting on Thursday evening. They had one new person join the Committee. They are calling themselves the “Community Strong Committee, Bringing Communities Together”. Some of the events they have talked about are, June 3rd for the Veterans Parade they will be selling ice cream bars and popsicles to try to make enough money to get up and started. On July 3rd, fireworks night, they are going to have a festival starting at 5:00 p.m. They will be doing games such as cornhole and volleyball in the grassy area next door to the Health Department parking lot. They have one food truck that will be in the alley close to the Health Department parking lot. They will be selling ice cream bars and popsicles at this event also. The Committee is going to try and hook up the sound system at the football field so more people can hear music playing during the fireworks. Kevin Brooks asked if it would be the new sound system, but Mayor Hehr replied no because she feels the sound would get out further using the school’s equipment. On the third Friday of June, June 23rd, they are doing music at the City Park, Mark Henthorn will be performing, there will also be one Friday in July and August. Kevin Brooks let Mayor Hehr know that Officer Jacob McNerney has a friend that has a band that is interested in performing. On September 9th the Committee is planning a Community Day from 11:00 a.m. – 4:00 p.m. in the square. They are planning on having food trucks, artists, crafters, games for kids and more. The week of Veteran’s Day they would like to get military uniforms and different types of military paraphernalia to put in store front windows. Mayor Hehr said she would be updating Council on these events at each Council meeting.
Mayor Hehr reported that she had a meeting with CT Consultants on Thursday regarding the Downtown Revitalization and the Appalachian Community Grant. They talked about sidewalks, decorative street lighting, benches, stamped walkway from the Courthouse to the Theater and from Subway to Marden Rehab. CT Consultants will have a set of plans so even if we don’t get part of the Appalachian Grant Funds, we could use the plans at a later time for other grants if something comes up and we won’t have to pay for another set of plans.
Mayor Hehr said that the Village did not receive the grant that she wrote for the portable speakers. So, for now we will just purchase one speaker and see how that goes, then maybe purchase another later.
Mayor Hehr said the 5 trash receptacles should be here on the first of June.
Mayor Hehr has registered for a Buckeye Hills Seminar, if anyone else would like to go it is May 24th. The title of the seminar is “Financial Tools and Incentives for Downtown Revitalization”.
Mayor Hehr will be attending the Chamber of Commerce dinner tomorrow evening. If anyone else would like to go with her, please let her know.
Mayor Hehr reported that the Farmer’s Market has been changed from Thursdays to Wednesdays for this summer. The vendors from Belpre that sell the fresh vegetables cannot come out on Thursdays,
but they are able to come on Wednesdays and she thinks this will bring more people out to the Market. The first date will be Wednesday, May 24th, 4:00 p.m. – 7:00 p.m., signs will need to be made a put out.
Mayor Hehr asked for a motion to go into Executive Session regarding the Purchase of Property for the Police Department and a decision will be made. Leann Harper made the motion. Tiffany Ramsay second. Anthony McDaniel – absent. Motion passed 5-0. Executive Session entered at 6:05 p.m.
Mayor Hehr asked for a motion to go back into Regular Session. Dale English made the motion. Tom Kirkland second. Regular Session entered at 6:30 p.m.
Mayor Hehr asked for a motion to pay the Axon contract in full. Leann Harper made the motion. Matt Schaber second. Anthony McDaniel – absent. Motion passed 5-0.
XI. Un-Registered Visitors:
The Mayor asked for a motion to adjourn the meeting. Leann Harper made the motion. Dale English second. Anthony McDaniel – absent. Motion passed 5-0. Meeting adjourned at 6:35 p.m.
Carol Hehr, Mayor Lori Cunard, Fiscal Officer